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Collection Development

Bylaws of the
Books on Cassette Circuit

Article I. Name

This association shall be called the Books on Cassette Circuit.


Article II. Purpose

The purpose of this association shall be to provide rotating collections of audio books to member libraries.


Article III. Membership

Section 1. Membership in this association shall be open to all public libraries belonging to the South Central Library System providing membership dues are paid in accordance with these bylaws. The Convener shall annually inquire of all circuit member libraries about their plans for maintaining their membership in the association in the upcoming year. If memberships (hereafter referred to as boxes) are available notice will be sent to circuit member libraries informing them of the availability of existing boxes. If there are boxes available after inquiry has been made of the circuit member libraries, then the Convener will notify all other South Central Library System libraries of the opportunity to join the association.

Section 2. If a current membership is not available, a library may join the association by paying two (2) times the current membership dues the first membership year, and one and a half (1.5) times the membership dues the second year.

Section 3. There shall be one class of membership. Dues for each membership year shall be decided by the members present at the Annual Meeting by a two-thirds vote. A library may purchase one or more memberships in the association.

Section 4. Dues shall be payable on or before March 1st for a membership year running January 1st to December 31st. Dues shall be set by membership action at the Annual Meeting.

Section 5. Each library shall be entitled to one vote per membership held in the association. The director of each member library shall have the responsibility of casting the vote(s) of that library in person or by proxy executed in writing. The director or person authorized by proxy shall be permitted to exercise all rights and privileges of membership including the right to hold office.

Section 6. Each member library agrees to keep a record of the condition and use of the tapes furnished as a part of each rotating collection; to pay membership fees as established at the Annual Meeting in accordance with these bylaws; to weed the boxes based on condition and use and any other criteria established by circuit membership as they rotate through the member’s library; and to be responsible for loss or theft of, or damage to, circuit materials which are assigned to them.

Section 7. A member may withdraw its membership at any Annual Meeting. Notice of intent to withdraw shall be given to the Convener at least sixty (60) days prior to the Annual Meeting. Libraries that withdraw membership forfeit all interest in the assets of the association.


Article IV. Meetings of the Membership

Section 1. The Annual Meeting of members shall be held annually at a time and place to be determined by the Convener for the purpose of electing officers, assigning task responsibilities, and setting membership dues.

Section 2. Special meetings of the membership for any purpose may be called by the Convener and shall be called by the Convener at the request of a majority of member libraries.

Section 3. Notice of members’ meetings in written form and including the place, day, and hour of the meeting, shall be delivered to each member library not less than ten (10) days before the date of the meeting.

Section 4. A quorum shall be a majority of the votes entitled to be cast, present in person, or by proxy.

Section 5. Proceedings of all meetings shall be governed by the latest edition of Robert’s Rules of Order except when in conflict with these bylaws.


Article V. Administration

Section 1. The membership shall assign standing orders at its Annual Meeting

Section 2. Fiscal year : The fiscal year for the association shall be from January 1st to December 31st.

Section 3. Membership year : The membership year shall be from January 1st to December 31st.

Section 4. The rules and regulations necessary to carry out the purposes of the association shall be determined at the Annual meeting or at any other meeting of the membership.


Article VI. Officers

Section 1. The principal officers of the association shall be a Convener, a Secretary, a Treasurer, a Troubleshooter, and a Processor.

Section 2. The officers shall be elected at the Annual Meeting. Terms of office shall be one year beginning at the Annual Meeting.

Section 3. If a vacancy occurs in any of the offices of the organization, the library involved shall appoint another member of its staff to serve.

Section 4. The Convener shall be the principal executive officer of the organization and, subject to the directions of the membership, shall, in general, supervise and control the business and affairs of the organization. He/she shall preside at all meetings of the membership. The Troubleshooters’s library will be the default library in Dynix for all membership tapes. The Convener shall update the bylaws, send out notices for the Annual Meeting and any other meetings desired by the membership, and act as intermediary between the association and Dynix automation staff. The Convener shall compile and cause to have published any policies, rules, or regulations determined necessary by the membership. The Convener may appoint ad hoc committees as the need arises. The Convener shall have the authority to sign, execute and acknowledge on the behalf of the association, all bonds, contracts, leases, reports, and other documents necessary or proper. The Convener shall be custodian of all official records of the association. The Convener receives one membership valued at $500.

The Secretary takes minutes at meetings, sends out rotation notices, and handles correspondence for the Circuit. The Secretary receives one membership valued at $500.

The Treasurer shall have charge and custody of and be responsible for all funds due and payable to the organization from any source whatsoever, and deposit all such monies in the name of the organization in such banks as shall be convenient for the Treasurer. The Treasurer sends out the bills for membership annually in January, for payment in March. The Treasurer receives one membership valued at $500.

The Troubleshooter is responsible for repairing and replacing broken tapes as needed throughout the year. The Troubleshooter, has accounts with audio book companies, tracks down replacement tapes, and bills the library for replacement tapes as necessary. The Troubleshooter receives two memberships valued at $500 each.

The Processor orders processing supplies, receives the new tapes ordered by the Selection Committee, enters and assigns the tapes to various boxes in a manner that places an equal amount of new tapes in each box. The Processor sends out supplies to member libraries to replace broken boxes, etc. The Processor receives two memberships valued at $500 each.

Section 5. Officers may receive compensation for expenses incurred while performing the business of the Books on Cassette Circuit. Bills for reimbursement shall be presented at the annual meeting and approved by the membership by a majority vote.


Article VII. Dissolution

Section 1. All assets of this association remaining after payment of all debts, shall, upon dissolution of this association be deposited in one library or distributed among current memberships according to a formula drawn up by the Officers. The decision regarding distribution of assets shall be approved by a majority vote of the members in good standing on the date of the dissolution.


Article VIII. Amendments

These bylaws may be altered, amended, or repealed at any annual meeting of the association by an affirmative vote of a two-thirds majority of the membership in attendance at said meeting, either personally or by proxy, provided there be a quorum present, and provided the proposed changes in the bylaws were included in the written notice to all members of the place, day, and hour of the meeting.


Approved by the membership March 9, 1983
Amended by membership action January 19, 1988
Amended by membership action January 18, 1989
Amended by membership action January 12, 1999
Amended by membership action January 18, 2000
Amended by membership action December 3, 2002
Amended by membership action December 4, 2004
Amended by membership action October 4, 2005
Amended by meembership October 5, 2010


For more information about BOCC, contact Audrey Johnson (Mazomanie PL) at 608-795-2104 or