SCLS All Directors Meeting Minutes
Thursday, July 19, 2012
Fitchburg Public Library 2nd Floor Meeting Room

Call to Order: M. Friesen called the meeting to order at 9:35 a.m.


Introduction of New Directors: Kara Blue, Albany; Jennifer Trader, Arpin; Lee Schauer, Rock Springs; Carolyn Forde, Plain; Nikki Busch, Brodhead; Leah Fritsche, Deerfield;  Cindy Fesemyer, Columbus; Maggie Waggoner, New Glarus; Sue Ann Kucher, Reedsburg; Andrea Halbersma, Vesper


Presentations by SCLS

a.        Budget Overview:  Marty Van Pelt discussed the 2011 reductions, which included the elimination of the Associate Director Position and computer operators as well as positions in delivery.  In 2012 there was a loss in revenue, interest, and a 10% cut in system aid, as well as specific reductions made to SCLS based on the results of the survey from member directors.  The contingency fund was used to cover costs in 2012.  In 2013, the same budget reductions will remain along with additional reductions as well as the continued use of SCLS contingency.  For more detailed information, you may view Marty’s handout.

b.       Delivery:   Notes from Bruce Smith

c.        Technology:  Slide show from Jon Mark Bolthouse

d.       ILS:  Slide show from Vicki Teal Lovely

e.       Consultants:  Notes from Mark Ibach and member services booklet


Action items

a. Vote 2013 Delivery member fees:  B. Simons moved approval of the 2013 delivery member fees.  P. Bosben seconded.  Motion carried unanimously.

b. Vote 2013 ILS member fees:  T. Frankland moved approval of the 2013 ILS member fees.  S. Schultz seconded.  Motion carried with seven libraries opposed (BLV, CSP, DFT, MOO, MTH, SUN, VER)

c. Vote 2013 Technology Budget member fees:  J. Chase moved approval of the 2013 Technology member fees.  W. Rawson seconded.  Motion carried with seven libraries opposed (BLV, CSP, DFT, MID, MTH, PCPL, SUN)


 d. Vote 2013 Library Online member fees:  L. Belongia moved approval of the 2013 library online member fees.  P. Bosben seconded.  Motion carried unanimously.


Meeting adjourned at 11:55 a.m.

SCLS Foundation Presentation:  T. Frankland


The discussion topic of the afternoon session of the All Directors meeting was Governance Review:  Strengthening

the Clusters.  Library members were divided into their clusters to complete a survey created by the Governance

Review Work Group.

The cluster survey results are below:
Cluster 1

Cluster 3

Cluster 4
Cluster 5

Cluster 11

Cluster 12

Clusters 2, 6-10 were organized as one group but did not report out.


M. Van Pelt presented an overview of the SCLS web site pages dedicated to clusters and governance.  The handout is here.


P. Bosben, B. Miller and S. Shultz presented practical tips for cluster representatives.


A tour of Fitchburg by W. Rawson concluded the day.