August 18, 2011
Summary of action items: None
Present: L. Belongia (13), J. Christensen
(12), M. Friesen (3), C. Froistad (8-10), T. Herold (5),
(8-10), R. McCabe (1), Ben Miller (4), B. Stack (2), P. Westby (15)
number following each individual indicates the cluster they represent)
Also Present: H. Moe, M. Van Pelt, B. Smith, M. Warren
Excused: J. Berg (14), P. Bosben (11), J.
Chase (6-7), N. J. LeMoine (4)
CALL TO ORDER: T. Herold called the meeting to order at 10:08
Introduction of guests/visitors: Ben Miller,
SKC, was introduced – he represents cluster 4 in place of N. J. LeMoine. Molly Warren, MPL, was also introduced.
Changes/additions to the agenda: Add cluster
realignment to “Other discussion”.
Requests to address the Council: None
Approval of previous meeting minutes: C. Froistad moved approval of the July 7,
2011 AC minutes. R. McCabe seconded. Motion carried. L. Belongia moved approval of the July 28,
2011 All Directors’ meeting minutes. S.
Lee seconded. Motion carried.
Action Items: None
action of committees/workgroups:
Committee: B. Smith
noted the committee met at the delivery facility and a tour was given. Route changes, volume trends and the impact
of the MPL move were discussed. The
University of Wisconsin has signed a contract to continue with the 5 day
service until 2014.
The minutes may be found here: http://www.scls.info/committees/dc/index.html
Committee: S. Lee noted
action items included: the approval of the CMC to review and approve requests
for new collection codes and shelving locations (This used to be done by the
BSCC Committee); the Development Committee charge was revised to include “work
with development vendor and SCLS ILS staff to develop specifications for new
development projects. Test new development projects and provide feedback.
Participate in testing software upgrades in test environment and provide
The minutes may be found here: http://www.scls.info/committees/ic/index.html
Committee: Did not
The meeting minutes may be found
Real Life Work Group: No report.
Work Group: No report.
Handling Work Group: No report.
Will meet in September.
Work Group: Will
meet August 31, 2011 at 1 p.m. at SCLS HQ.
Sharing Work Group: Met July 26. Next meeting is August 23 in
Middleton. Minutes may be viewed here: http://www.scls.info/committees/workgroups/resource-sharing/index.html
from clusters to be referred for future discussion: None.
representative – If a cluster rep is not able to attend a meeting (AC,
ILS, TC, etc.) who should attend in their place? The
AC members present felt it
would be appropriate for the cluster representative to designate someone
from within their cluster to attend the meeting as a proxy if the
appointed representative could not attend.
If it is an AC representative, it can be the director’s designee or
a director from another library within the cluster. Proxies for ILS, Technology and Delivery
Committees do not have to be directors but must come from the same cluster
as the representative they are replacing. This will be discussed with the
clusters and the AC will vote in September.
Statewide Digital Media Buying Pool:
Warren and M. Van Pelt shared information received at the most recent
SRLAAW & WPLC meetings regarding the WPLC statewide digital media
buying pool. All systems are being
asked to contribute toward the purchase of digital materials equaling a
total of 1 million dollars. The
cost for each library in SCLS is based on 2.75% of each member’s 2009 collection
expenditures as reported to DPI.
The SCLS Foundation voted to contribute $5,412 toward the SCLS cost
and there is $300,000 in LSTA funds available as well. There were questions raised about how
many titles 1 million dollars would buy, what an annual payment would be,
what happens if a few libraries in our system don’t contribute – who would
cover that cost, etc. It was
explained that WPLC has two subcommittees for the project: the existing
Selection Committee and the new Vendor Selection Committee. WPLC is not going to automatically use
OverDrive as the lone vendor but will be investigating other vendors like
3M, Recorded Books and EBSCO eBooks.
Members are to be encouraged to attend the Digipalooza Recap via GoToWebinar
on August 25 to learn more. The AC recommended a GoToWebinar be scheduled
ASAP so the clusters can receive the appropriate information and discuss
the details. WPLC is giving an
October 14, 2011 deadline for participation in 2012. Also requested was a webpage with all
the documentation available for review in one location. (this will be
done and located at http://www.scls.info/committees/ac/index.html
under Related Documents.) The
purchasing pool will be put on the September agenda as an action item to
possibly recommend that SCLS and all its members participate in the
WPLC plan. The AC realized they could not make financial
commitments for each member library on this cost. The members will have to decide for
themselves if they will pay the fee but only a system may participate in
the purchasing pool not individual libraries. WiLS
summary from ALA 2011 meetings with
realignment: With the addition of the
Fitchburg Library, the clusters need to be adjusted. The cluster
population numbers were updated to reflect 2009 numbers from the DPI
website. It was proposed to move Marshall to
Cluster 5, Deerfield and Oregon to Cluster 12, and Fitchburg to Cluster
11. The AC will vote on the cluster
realignment proposal in September. The
call for nominations for 2012 cluster representatives will be sent
following the September AC meeting.
adjourned at 11:29 a.m.
Next meeting will be September 15, 2011
Heidi Moe, Recorder