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LINK Minutes

July 10, 2008

Present: Adams County – Calef; Black Earth – Shaffer; Cambridge – Behm; Columbus – Kindschi; Cross Plains – Bosben; DCLS – Chase; DeForest – Berg; Lodi – Hilliker; Madison – Lee; Marshall – Skalitzky; McFarland – Selle; Monona – Gerber; Mt. Horeb – Unruh; New Glarus – Anton Wright; North Freedom – Roloff; Oregon – Cothroll; Plain – Palmer; Poynette – Yurgil; Prairie du Sac – Endres; Reedsburg – Steiner, Mobley; Rock Springs – LeMoine; Sauk City – Heidenreich; Stoughton – Vache; Sun Prairie - Herold; Verona – Simons; Waunakee – Hedrick; Wisconsin Rapids – Barnett, Wyocena - Friesen.

Absent: Belleville, Brodhead, Cambria, Deerfield, LaValle, Monroe, Mazomanie, Middleton, Pardeeville, Portage, Spring Green, Wisconsin Dells.

Call to order: The meeting was called to order at 10:10 a.m.

Establishment of Quorum: J. Endres reported that we had a quorum.

Changes or additions to Agenda: T. Herold asked that we add “Book’n It” under Other Business.

Approval of the Minutes from the June 2008 Meeting:  P. Bosben moved approval of the May 2008 meeting minutes.  T. Herold seconded.  Vote: Motion passed.

Treasurer’s Report: Recommendation from the Budget & Personnel Committee was to approve 2009 budget with decision items 1-4.  Additional information was distributed that provided details showing the impact of each decision item to each library’s budget.  It was decided that each decision item would be voted on separately.  Decision Item 1: Add $4,000 to fund Wisline web training. Wisline allows library staff to attend workshops using PCs at their library.  It saves transportation costs.  In previous years this was paid for with LSTA grants, but it is really an operating cost.  The OPAL system does not currently work for training on Dynix.  LSTA options for 2009 include a new anti-virus software suite and server and a conversion unit for RFID.  Vote: Motion passed.  Decision Item 2: Reclassify the Circulation Support Specialist and the Cataloging & PAC Support Specialist positions and rename them Technology Specialists (+$8,711). The roles of the Technology Specialists have expanded beyond the provision of software support to include a lengthy list of additional responsibilities and the skills that must be acquired to perform them effectively.  If the current staff left, LINK would not be able to hire replacements with the requisite skills at the current pay scale.  Vote: Motion passed.  Decision Item 3: Continue the Temporary Database Maintenance position through 2009 (+$24,724).  This would allow the full-time staff to concentrate on the selection of the ILS products that will replace Dynix.  The proposal is to extend the position’s hours through 2009 and increase them to 40 per week beginning July 1, 2009 for a total of 1566 hours.  Vote: Motion passed.  Decision Item 4: Continue to build the Trust for Future Development with a 2009 contribution of $20,000.  Vote: Motion failed.    Recommendation: 2009 Budget including decision items 1-3.  Vote: Motion passed.

Project Manager’s Report: Reported on the meetings L. Blough and V. Teal Lovely had with SirsiDynix and III at ALA.  Each vendor was given a list of a few key issues that we need to have clarified.  Holds management is a key issue with each vendor.  Each vendor will require additional follow up.  We met with other vendors as well.

The ILS Selection Committee made a trip to OWLS in Appleton to see the Innovative Interfaces Millennium ILS in use at a consortium.

Phyllis Davis met with other system directors at ALA.  One thing that other library systems do is that they keep their new items in the library for six months, but no patrons can place holds.  Some interest was expressed in this.  The topic will be passed on to the appropriate committee for further discussion.

Computer System Integrator’s Report:  The recent round of updates for Firefox and Adobe Flash Player went very well.  Most sites had a 100% success rate but there were a few with 100% failure.  Overall there was about a 15% failure rate which was higher than they would like.  They are tracking down the problems.  There were about 50 patron PCs that will require visits from the technicians.  They will try to solve this long term as well so that the updates can be pushed out.  They are afraid that some web-based mal-ware got to these PC’s.  They will be rolling out updates as fast as they possibly can now.

COMMITTEES:

Long Range Planning:  Did not meet.

Circulation Services: Meeting today.

Migration Committees: V. Teal Lovely gave a report on the progress of the ILS Selection Committee’s findings to date.  The report also detailed further steps that need to be made in the ILS investigation process.  The Committee recommended postponing their final recommendation on the next generation ILS to the LINK Committee until the October meeting.  There was no objection.

Bibliographic Standards & Control: Did not meet.

User Education & PR: Did not meet.

Joint Technology: They met and reviewed proposals for the 2009 LSTA grant.

Delivery Advisory: J. Enders reported.  See the minutes posted on the SCLS web site.

 COMMUNICATION

Other Business:

  1. Book’N It: This is a 5K race for literacy sponsored by the Sun Prairie Friends group and they are issuing a challenge to other libraries to participate.  The race is August 9th.  Dan mentioned that Lodi also has a run and it is the same day as the Sun Prairie run.
  2. Introduction of new directors: Brian Simons is the new director at the Verona Public Library.  He comes to Verona from the Delevan Public Library where they use the Symphony ILS and iBistro for the PAC.  Jaime Vache is the new director at Stoughton; she was previously public services librarian at Stoughton and also worked at New Glarus.
  3. Next LINK meeting:  D. Gerber moved that the next LINK meeting be held in October.  P. Bosben seconded.  Vote: Motion carried.
  4. Motion to adjourn:  D. Gerber moved adjournment.  V. Cothroll seconded.  Vote: Motion carried.

For more information about LINK, contact LINK staff at (608) 266-6394.