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SCLS Board of Trustees


January 14, 2008  12:15 p.m.
SCLS Administration

Present:  R. Barden, L. Davis-Brown, J. Hanson, T. Iaccarino, R. Keen, G. Markle, T. McIlroy, N. Nelson, N. Myers, H. O’Donnell, G. Poulson, J. Pugh, L. Schmidt, J. Wheeler

Also Present:  H. Moe, S. Morrill, B. Dimick
Absent:           E. DeSmidt
Excused:         F. Cherney, R. Curtis, J. Healy-Plotkin, J. Kreten, P. Townsend, P. Westby

 Call to Order: Janet Pugh called the meeting to order at 12:20 p.m.

  1. Introduction of guests/visitors and new board members: Elizabeth Bauer from Middleton Public Library was introduced.
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: G. Poulson moved approval of the December 10, 2007 minutes.  R. Barden seconded. Motion carried.

Bills for Payment/Financial Statements: J. Hanson reviewed the bills for payment and moved approval.  B. Keen seconded.  Motion carried.   

President's Report:  J. Pugh wished everyone a happy new year and reminded the trustees to submit their mileage expenses.

Committee Reports: 

  1. Election of 2008 SCLS Board Officers:  On behalf of the nominations committee recommendations, Gary Poulson moved approval of the 2008 officers as follows:  Francis Cherney, President; Janet Pugh, Vice President; June Hanson, Treasurer; Jaimie Healy Plotkin, Secretary.  Greg Markle seconded.  No other nominations were suggested.  The board moved approval.

Budget & Finance:  SCLS Investment Policy:  The Committee will discuss the investment policy again with the intention of having a policy for the Board to approve at the February meeting.

SCLS Foundation Report:  L. Davis-Brown discussed the M & I percentage allocation report, which was distributed to the board.  Several large sums were given to the  Foundation to manage from the Cottage Grove Public Library, Brodhead, and Monroe.  The Foundation Board will meet following the February board meeting.

Circulation and ILL Statistics:  No report.

System Director's Report: 

We received some answers to the questions we had regarding the electric bill we receive from Oakbrook (our building management company).  We will be keeping an eye on the charges and credits we receive from Oakbrook and we may be asking for continued proof of charges.  When the facilities committee meets, more discussion can take place regarding negotiations of the lease for 5250 E Terrace. 

We received 18 applications for the Web Services Specialist position.  Four will be interviewed on February 4th and 5th.  Hopefully we will have good news to share at the next board meeting.

We have received approval letters from all of the LSTA grants we applied for and although we thought we would be receiving an additional $15,000 toward delivery, the State received  $80,000 less than was expected from the Federal government, so that extra funding was cut.

The Arbuthnot web site is up on the SCLS webpage and tickets are now available.

The Automation staff will be changing how spam is handled.  Most of the spam will now be deleted rather than passed along to library and system staff.  This should cut the amount of spam by about 91%, which will save on staff time.

Stef met with representatives from WiscNet and UW-Madison DoIT to discuss MUFN (Madison Unified Fiber Network).  The idea is that SCLS may become a part of a very high-speed internet network which will connect city, county, UW and other organizations with a fiber network.  This would give us some great flexibility and possibilities and we will continue to discuss this idea.

It is annual report time and we will be starting ours following the February board meeting, which is when the last expenses for 2007 will be approved.  Although Cheryl Becker recently broke her wrist and will be out of the office for awhile, she will be assisting member libraries with their reports.

Our audit is scheduled for March 10 – 15th.  The results from the audit will be presented to the Board, probably at the May meeting.

Library Legislative Day is January 22nd.

Applications to attend National Library Legislative day need to be submitted to Mark Ibach. The Advocacy committee will meet prior to the February Board meeting to review the applications and determine who will be going.  The deadline for submitting applications is today.

A committee meeting schedule for the Board was included in the board packet.  For clarification, these committees will meet prior to that month’s board meeting.  Committee assignments will take place in February, so any committee meeting in February will be for existing committee members.

Marshfield received a 57 year old overdue back!!! 

Stef will be on vacation next month and will not be at the board meeting.  Bob Bocher will be giving a presentation on legislation relating to technology at the Feb. meeting.

Information Sharing:  None

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:

Agenda and Minutes for the above committees can be found on the web at:

Other Business:  None

Meeting adjourned at 1:16 p.m.

For more information about the Board of Trustees, contact Heidi Moe.