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SCLS Board of Trustees

Minutes

February 11, 2008 12:15 p.m.
SCLS Administration

Present:  R. Barden, F. Cherney, L. Davis-Brown, J. Healy-Plotkin, T. Iaccarino, N. Nelson, N. Myers, H. O’Donnell, G. Poulson, J. Pugh, L. Schmidt, P. Townsend

Also Present:  H. Moe, S. Morrill, B. Dimick, Bob Bocher
Absent:           G. Markle
Excused:         R. Curtis, J. Hanson, B. Keen, J. Kreten, T. McIlroy, P. Westby, J. Wheeler

 Call to Order: F. Cherney called the meeting to order at 12:16 p.m.

  1. Introduction of guests/visitors and new board members: Bob Bocher, DLTCL
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: R. Barden moved approval of the January 14, 2008 minutes.  P. Townsend seconded. Motion carried. H. O’Donnell was not present at the January meeting as stated in the minutes.

Bills for Payment/Financial Statements: G. Poulson reviewed the bills for payment in the amount of $276,726.59 and moved approval.  R. Barden seconded.  Motion carried.   

President's Report:  F. Cherney thanked Janet for presiding over the January meeting.  He has been re-elected as President of the board for another term.  Francis shared some information about his trip to New Orleans last month.  J. Healy-Plotkin attended Wisconsin library legislative day.  Francis also distributed the current 2008 committee list and encouraged trustees to fill vacancies on those committees.

Legislation and other topics that impact technology in libraries – Bob Bocher, DLTCL:  Bob discussed the public library connectivity study project summary as well as net neutrality.  Handouts were distributed.

Committee Reports: 
Advocacy:  On behalf of the Advocacy Committee, R. Barden moved approval to send J. Healy-Plotkin and F. Cherney to Library Legislative day in Washington D.C.  Motion carried.

Budget & Finance:  SCLS Investment Policy:  The investment policy will be presented to the board at the March meeting.

SCLS Foundation Report:  L. Davis-Brown noted the foundation increased by $62,000 in January: $35,000 from Brodhead, $10,500 from Cottage Grove, $13,000 from Monroe and SCLS received $3,300 from the direct mail campaign. The Foundation Board will meet following the March board meeting.  Phyllis will be meeting with the Columbus Library Board next week.

Circulation and ILL Statistics:  No report.

System Director's Report: 

The Arbuthnot Honor Lecture will be held April 17th and tickets are available.

Phyllis noted Stef, Bruce Smith, and Ron McCabe have been appointed to attend the COLAND Summit May 5 & 6.  Following the PLAC meeting in March, the committee members will hold an informal lunch meeting to discuss ideas to respond to questions posed by COLAND. These responses will feed into the summit process.

The SCLS technology planning process is in the works.  Invitations for a steering committee have been sent to invite help regarding the organization and decision making process. 

We are working on a timeline for the LINK budget for 2009.

Phyllis and Barb Dimick attended the SRLAAW meeting. The Economic Impact study for libraries was discussed and North Star Economics received the bid.  Focus groups at each system will be created and the results will be reported at the WAPL conference in Stevens Point on May 1-2.    

The concept of a shared storage facility is back on the agenda for the University.  Phyllis and Stef met with Lee Conrad to explore the possibilities of using our delivery service for this facility and whether or not our public libraries may have an interest in such a facility.

The SCLS Board still needs Dane County representatives.

Annual reports are coming in and the Audit will begin the second week of March.

Stef noted revisions to the employee handbook are finished and it has been sent to our lawyer, Johanna Allex.  Any changes that need to be addressed will be discussed and the handbook should be ready for the Personnel Committee to review prior to the March Board meeting.

Rose Ziech accepted the Web Services Specialist position!  Still waiting to hear when her start date will be. 

At a recent LITAC meeting, the Wisconsin Digital Archive was discussed.  It is an OCLC product that they are using to capture and store Wisconsin state government documents that would have been sent in print through the Depository program. Once the document is captured, it will always have the same URL, so links won’t break.  They also have MARC records available for the captured items.  Funding issues and the roles and purposes of the Wisconsin Heritage Online project were discussed.  Virtual reference service issues were also discussed.  Northern Waters has stopped paying for the service and participating in answering questions.  Lastly, the BadgerLink RFP process was discussed.  Bids will go out again this year, magazines and newspapers as primary resources will be looked into and the committee suggested a list of other things to consider (genealogy, test prep, automobile, etc.)

Stef noted the 2009 Gates grants will require 25% matching and will have the same criteria for eligibility (10% poverty) but she’s not sure what they will be basing the poverty figure on.

Member library visits by SCLS staff will begin in March and the goal is to visit each library by the end of the year.  We want to gather information as well as get to know the library better.  More information will be available in Online Update.

The North Freedom Public Library will be out of compliance on their annual report due to a lack of a library board.  This will come before the SCLS Board to discuss.
 
Action on Totemaster Contracts:

  1. Sales Representative Agreement between SCLS And Cart-Tech, LLC
  2. Agreement between SCLS and Bruce Smith as Primary Sales Agent. 

G. Poulson posed the question of what form the notice would be given should the agreements be terminated by either SCLS or Bruce Smith.  The contracts will be revised and brought back to the Board.

Information Sharing:  None

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:

Agenda and Minutes for the above committees can be found on the web at: http://www.scls.info/committees/index.html

Other Business:  None

Meeting adjourned at 1:27 p.m.

For more information about the Board of Trustees, contact Heidi Moe.