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SCLS Board of Trustees
Minutes

February 14, 2011 12:15 p.m.
SCLS Headquarters

Present:  J. Ashford, R. Barden, C. Chapman, P. Cox, L. Davis-Brown, M. Furgal, J. Harrington, T. Iaccarino, B. Keen, B. Moss, H. O’Donnell, G. Poulson, N. Stevenson, P. Townsend
Also Present:  S. Morrill, M. Van Pelt, T. Herold
Absent: F. Cherney, N. Holman         
Excused: J. Healy-Plotkin, S. Martin, M. Nelson, J. Pugh, P. Westby

 Call to Order: G. Poulson, President, called the meeting to order at 12:17 p.m. 

  1. Introduction of guests/visitors and new board members: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes: T. Iaccarino moved approval of the January 10, 2011 minutes.  J. Ashford seconded.  Motion carried. 

Bills for Payment/Financial Statements:  R. Barden reviewed the bills for payment and moved approval. L. Davis-Brown seconded. Motion carried.   

President's Report:  G. Poulson noted trustees have been assigned to specific board committees as indicated on the SCLS Board roster.  The work of the committees is important and because they meet prior to or after a board meeting, it helps to keep the monthly board meetings on time and not too lengthy.
Jamie Healy Plotkin had a daughter, Madeleine Leila, on February 11th.  7 pounds, 2 ounces and 20 inches.  Congratulations to Jamie and her family!

Committee Reports: None

SCLS Foundation Report:  L. Davis-Brown noted the committee officers are: President – Linda Davis-Brown; V. President – Trish Priewe; Secretary – Martha Van Pelt; Treasurer – Peter Hamon.
American Family and Epic Systems are two possible venues to hold the Cornerstone Event.  The New Glarus Public Library joined the SCLS Foundation.  The foundation newsletter will be sent this month.  M. Van Pelt spoke to the Friends of the Cambridge Public Library regarding joining the foundation. 

Circulation and ILL Statistics:  No report.

System Director's Report: 
M. Van Pelt noted we received and forwarded the Dynix contract to PTFS, who has agreed verbally to pick up the maintenance cost monthly for Dynix.  There is still no go-live date for the Koha migration, although the ILS staff finished the “to-do” list and forwarded it to PTFS.
M. Van Pelt is keeping an eye on Governor Walker’s budget repair bill to see if SCLS will be affected.

S. Morrill noted the Department of Administration has declined the Federal Fiber Grant, which was meant to bring faster Internet access to our member libraries, as well as schools throughout the state. 
The WPLC (Wisconsin Public Library Consortium) approved submitting an LSTA grant for the WPLC OverDrive Collection and SCLS will do this on their behalf as the fiscal agent.

Administrative Council (AC) Report: The minutes may be viewed here.
Tracy Herold gave an overview of items discussed and action taken at the meeting.  The next AC meeting will be February 17th.

Other Business
: None

Information sharing: 
Discussion of library visit reports:  50 of the 52 member libraries were visited by SCLS staff in 2010.  A compilation of answers to specific questions were distributed to the Board and may be found here:
S. Morrill gave a brief overview of the report.

Legislative Packet review:  Each board member received a packet containing material in support of public libraries which will assist them in advocating to their local legislators.  WLA will be contacting those who have registered to attend Library Legislative Day with their meeting times via email.  The information is also available online at the WLA website: http://www.wla.lib.wi.us.
G. Poulson encouraged all board members to attend and express their support for libraries and systems in the state.  S. Morill noted the event will be at the Concourse Hotel, not the Inn at the Park.

S. Morrill informed the board that she has accepted the Executive Director position at WiLS.  Her last day as Associate Director at SCLS will be March 25th.  The board thanked Stef for her service to SCLS and wished her well.

Meeting adjourned at 12:40 p.m.

Heidi Moe, Recorder