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SCLS Board of Trustees

Minutes
March 14, 2005 - 12:15 p.m.
SCLS Administration

Present: T. Brown, F. Cherney, R. Curtis, L. Davis-Brown, E. DeSmidt, J. Hanson, M. Howe, A. Iwata, R. Keen, C. McGuire, H. O’Donnell, J. Pugh, J. Taft, P. Townsend, J. Wheeler, K. Williams, W. Zimdars

Also Present: P. Hamon, P. Davis, H. Moe
Absent:
Excused: T. Patton, T. Peterson, G. Poulson, J. Kreten,

Call to Order: President J. Taft called the meeting to order at 12:20 p.m.
a. Introduction of guests/visitors: None
b. Changes/additions to the agenda: None
c. Requests to address the board: None

Minutes: T. Brown moved approval of the February 14, 2005 minutes. B. Zimdars seconded. Motion carried.

Bills for Payment/Financial Statements: June Hanson reviewed the bills for payment in the amount of $237,127.63 and moved approval. M. Howe seconded. Motion carried.

President's Report: J. Taft noted H. O’Donnell represents Wood County for the Cross Border Committee and R. Curtis represents Columbia County. April 1, 2005 is the deadline for submitting applications to attend ALA Legislative Day in Washington. Jack asked if board members would be interested in taking a tour of SCLS Delivery following a board meeting. Several board members are interested in doing so. It was suggested that County Library Boards be invited to the tour.

Committee Reports:
Emerging Issues: A. Iwata noted the Board will be briefed on six topics of the 2003 OCLC Environmental Scan Report. The Board will receive a summary of each topic in the monthly board mailing so they may review the information and prepare for any discussion. This will be an agenda item following the President’s report.

A. Iwata, J. Taft, J. Pugh and H. O’Donnell volunteered to serve on a plan-to-plan committee to discuss strategic planning.

Circulation and ILL Statistics: No comment.

System Director's Report:
A major topic around the State is which ILL system to use – either OCLC or WISCAT. WiLS is costing out OCLC products and the state is working toward an RFP regarding the future of WISCAT.
The State annual report has been completed and submitted. C. McGuire moved approval of the annual report as presented. K. Williams seconded. Motion carried.

Peter discussed the state budget, legislative strategies, system aid formulas, tax freezes, ILL contracts, and limited revenues.

In Milwaukee, four libraries have not yet signed the system membership contract. If they don’t sign, the library system may begin to unravel. This problem is a direct result of inadequate funding.

One of the SCLS Delivery trucks was totaled in an accident. The driver is ok and was not at fault. Many materials in the truck were damaged and insurance will cover the costs.

Cheryl Becker broke her arm while walking her dog and Dan Jacobson hurt his back while moving. Both are on their way to recovery.

The Library Emporium is celebrating its first anniversary with $18,000 in sales. Member libraries have turned a profit from this endeavor and SCLS is looking into having a “non-for-profit” booth at the WLA Conference to advertise the services.

The audit begins Monday, March 21st.

Phyllis noted 3 vendors of RFID products (3M, Tech Logic, and Integrated Technology Group) are scheduled to discuss RFID technology and demonstrate some of their products on April 5th.

Mark Ibach is working on a video that will be shown at the annual meeting. The video is of library patrons throughout SCLS who have volunteered to voice their support of libraries.

There is a Summer Library Program taking place on Friday March 18th at the Wintergreen Resort in the Dells.

John Seery has been hired as the Director for the Monona Public Library and Barbara Brewer has been hired as Director for the Monroe Public Library.

Administrative staff has received a draft of the position description for the recruitment of the Continuing Education position. Input from member libraries will also be gathered.

Information Sharing: None

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:

Agenda and Minutes for the above committees can be found on the web at: http://psw.scls.lib.wi.us/committees/index.html

Other Business: None

Meeting adjourned at 1:05 p.m.

H. Moe, Recorder

For more information about the Board of Trustees, contact Heidi Moe.