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Minutes
March 13, 2006 - 12:15 p.m.
SCLS Administration

Present: T. Brown, F. Cherney, R. Curtis, L. Davis-Brown, J. Hanson, J. Healy-Plotkin , M. Howe, T. Iaccarino, C. McGuire, N. Nelson, H. O’Donnell, G. Poulson, J. Pugh, J. Taft, P. Townsend, J. Wheeler, K. Williams, W. Zimdars

Also Present: P. Davis, H. Moe
Absent: E. DeSmidt
Excused: R. Keen, J. Kreten, T. Patton, P. Westby, J. Wheeler

Call to Order: President J. Taft called the meeting to order at 12:20 p.m.
a. Introduction of guests/visitors and new board members: None
b. Changes/additions to the agenda: None
c. Requests to address the board: None

Minutes: Two corrections were noted: T. Iaccarino was excused from the March meeting and the Foundation Committee will be meeting following the March 13 (not March 15) board meeting. M. Howe moved approval of the March 13, 2006 minutes as amended. T. Brown seconded. Motion carried.

Bills for Payment/Financial Statements: J. Wheeler moved approval of the bills for payment in the amount of $251,522.76. R. Curtis seconded. Motion carried.

President's Report
a. Library Legislative Day in Washington: J. Taft noted the people interested in attending Library Legislative Day in Washington met following the February meeting and did not come to a conclusion as to who should attend. J. Taft made the decision that two of the people interested - C. McGuire and F. Cherney - will attend, based on when their term as trustees expires. President Taft asked the Advocacy Committee to develop a method for choosing representatives for National Legislative Day in future years.

b. Committees Assignments: The committees for which the board trustees volunteered to serve will stand for 2006.

Committee Reports:

Selection & Personnel Committee: G. Poulson moved that the board enter into closed session in accordance with State Statues 19.85(1)(c) to discuss hiring the System Director. M. Howe seconded. Roll call of trustees present was taken and the board entered into closed session at 12:35 p.m. The board reconvened into open session at 1:00 p.m. K. Williams moved to recommend Phyllis Davis as System Director effective April 1, 2006 with a salary of $96,000. M. Howe seconded. Motion carried. Phyllis Davis accepted the position.
System Celebration Committee: F. Cherney noted the committee met prior to the board meeting. Discussion included the date to hold the celebration – September 14th or the 21st, where it should be held – Wintergreen in Portage or perhaps Ho-Chunk, the menu, and the speaker. The award nomination forms will be on the web and the awards will remain the same. The committee will meet again in April.

Annual Report 2005:
W. Zimdars moved approval of the 2005 Annual Report. M. Howe seconded. Motion carried.

Circulation and ILL Statistics: Some comments were made in reference to specific circulation numbers and updates needed on the spreadsheet. A request was made for the new delivery cost per item figure. Phyllis will review the ILL /circulation numbers and contact Delivery to obtain the cost figure for the next meeting.

System Director's Report:

As requested at the last meeting, Phyllis distributed the schedule for the “Raising Cain: Boys in Focus,” programs in member libraries. This documentary has received high praise and the programs are going well.

SB 273, known as the language bill, was passed and sent to the Governor Doyle. The reform bill (SB 272) was passed by the Assembly, but not by the Senate. We expect it to be taken up in a later Senate floor session. The cross border payment problems with counties in the Southwest Library System would be resolved by that bill.

Dale Bartkowiak, former director of the Marshfield Public Library has died. Phyllis attended the Memorial service.

Andrew Hoks, the Help Desk Technician in Automation, resigned.

Phyllis is on the LSTA Committee (Library Services and Technology Act). They will meet for two days in April to advise on which grant categories should be funded.

Bruce Smith will be giving a presentation at the National Library Materials Symposium in Denver in September.

Cheryl Becker and Phyllis will be attending the Public Library Association (PLA) conference in Boston beginning on March 21st.

The Audit will begin March 27th.

The BadgerNet Converged Network (BCN) conversion is underway.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:

Agenda and Minutes for the above committees can be found on the web at: http://psw.scls.lib.wi.us/committees/index.html

Other Business: K. Williams noted she has an ink cartridge to give away if anyone is interested.

Meeting adjourned at 1:26 p.m.

H. Moe, Recorder

For more information about the Board of Trustees, contact Heidi Moe.

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