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SCLS Board of Trustees

Minutes

March 12, 2007 - 12:15 p.m.
SCLS Administration

Present:  R. Barden, F. Cherney, L. Davis-Brown, E. DeSmidt, J. Hanson, J. Healy-Plotkin, M. Howe, T. Iaccarino, T. McIlroy, N. Myers, N. Nelson, H. O’Donnell, G. Poulson, J. Pugh, L. Schmidt, P. Townsend, J. Wheeler

Also Present:  P. Davis, H. Moe, S. Morrill, B. Dimick
Absent:           R. Curtis, C. McGuire
Excused:         R. Keen, J. Kreten, P. Westby

Call to Order: F. Cherney called the meeting to order at 12:16 p.m.

  1. Introduction of guests/visitors and new board members: Norm Myers, the newly appointed board member representing Portage County was introduced.
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: J. Hanson moved approval of the February 12, 2007 minutes.  G. Poulson seconded.  Motion carried. 

Bills for Payment/Financial Statements: F. Cherney moved approval of the bills for payment.  B. Keen seconded.  Motion carried.   

President's Report:  Francis noted he attended the COLAND meeting and shared some topics that were discussed at that meeting.

2006 Annual Report:  G. Poulson moved approval of the 2006 Annual Report.  R. Barden seconded.  Motion carried.

Committee Reports: 
Advocacy:  Will meet following the board meeting

SCLS Foundation Report:  L. Davis-Brown noted Phyllis and Bob have scheduled meetings with Black Earth, Cambridge, Pardeeville, Reedsburg, and Rock Springs  library boards to discuss endowments with the Foundation.  The Adams County Library has contributed $3,500 toward the Foundation.  A private party has promised $10,000 toward the literacy fund and the Foundation Board will be meeting with M&I to discuss the funds performance.

Circulation and ILL Statistics:  No report.

System Director's Report: 

Phyllis noted she attended a meeting with to discuss the formula for sharing delivery costs among the public library systems in Wisconsin.  Everyone agreed the formula is imperfect, but perhaps is the best we can do.  The committee will recommend no changes be made to the formula for the next three years.

The delivery staff placed a bid and received a contract for an additional service for the UW, which includes moving items to be digitized from libraries to another loading location and back. 

The Governor’s budget proposal includes an increase in system funding of 4% the first year and 4% the second year of the biennium, for an increase of slightly over 8% for 2008-2009.  This should keep us about even, at about 8% as opposed to the 13% of local effort that should be given according to past agreements. The governor’s budget did not include funding for statewide delivery.

Increased funds were included for statewide resource sharing contracts, but, unfortunately, DLTCL has cut off access to the contracts for systems that moved to using OCLC for interlibrary loan.  This was clearly not the intent of the legislature so we are working with other systems to ask that this matter be put on the agenda for the May COLAND meeting.

System Celebration has been scheduled for Thursday, September 20, 2007 at Sweet Sophie’s in Waunakee.  The nomination forms are online.

Stef noted the Library Electronic Resources Support Specialist interviews are scheduled to take place April 16 and 17.  Four candidates have been selected to be interviewed.

The LSTA grants funds have finally been released, so we can begin working on projects.  There are a number of projects in the technology block grants, literacy, and OverDrive Grants.

A meeting was held with MPL and other LINK members to review the LINK cataloging contract.  The contract will be simplified, but the funding formula and basic components of the contract will remain the same.  SCLS will be working with MPL to bring in a consultant to look as the workflow in the technical services area.

The annual meeting will be held May 11th at Devil’s Lake.  The day will be focused around discussion of topics member libraries suggest on a survey that will be distributed.

OverDrive, the service we use for downloadable audio books, now includes video.  The new video service was launched last week with a collection of 162 titles, many being youth and instructional titles.

Jean Anderson and Shawn Brommer met with folks from Wisconsin Public Television to discuss public programming, which is an area that our member libraries wanted more help with.  WPT is interested in encouraging discussion and programs based on their TV programs.  A CE program on this topic is in the works and will be a topic at the WLA conference this fall.

We may be involved with a pilot project with OCLC that would allow patrons to access more of our resources through the WorldCat interface.

A “library value calculator” has been made available to patrons, which will allow them to calculate the retail worth of items they borrow or use from the library and encourage them to submit this information.  A new online form is also available for patrons to register for the “Speak Up for Your Library” campaign.

The administration staff had an opportunity to view a PBS documentary, “People Like Us,” which focused on class in America.  It was a great opportunity for the staff to learn more about the topic, share personal experiences, and consider how we approach things in our services to libraries and individuals.

Report on Act 420 – Cheryl Becker:  Because Cheryl was not available to report on this topic (she fell and broke her wrist), it will be placed on the April agenda.

Information Sharing:   Phyllis recently spoke to Kristi Williams who traveled to New Zealand and visited the library where Jay Robinson, the former director of Poynette, is now employed.  Kristi also wanted the board to know she misses everyone!! 

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report: Agenda and Minutes for the above committees can be found on the web at: http://www.scls.info/committees/index.html

Other Business:  

  1. Possible elimination of the Cross Border Committee:  B. Keen suggested postponing discussion of this topic until the April meeting.  Because it has a direct correlation to Act 420, he felt the report from Cheryl would be beneficial in determining what to do with the Cross Border Committee. 

Meeting adjourned at 1:02 p.m.

H. Moe, Recorder       

For more information about the Board of Trustees, contact Heidi Moe.