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SCLS Board of Trustees


March 10, 2008 12:15 p.m.
SCLS Administration

Present:  R. Barden, F. Cherney, R. Curtis, L. Davis-Brown, E. DeSmidt, J. Hanson, J. Healy-Plotkin, T. Iaccarino, B. Keen, T. McIlroy, N. Myers, H. O’Donnell, G. Poulson, J. Pugh, L. Schmidt, P. Townsend, J. Wheeler

Also Present:  S. Brommer, P. Davis, H. Moe, S. Morrill,
Absent:           G. Markle
Excused:         B. Dimick, J. Kreten, N. Nelson, P. Westby

 Call to Order: F. Cherney called the meeting to order at 12:16 p.m.

  1. Introduction of guests/visitors and new board members: Shawn Brommer, Youth Services and Outreach Consultant was introduced.
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: R. Barden moved approval of the February 11, 2008 minutes.  L. Davis-Brown seconded. Motion carried.

Bills for Payment/Financial Statements: R. Curtis reviewed the bills for payment in the amount of $98,303.60 and moved approval.  R. Barden seconded.  Motion carried.   

President's Report:  No report.

Arbuthnot Lecture & Building Blocks Workshop – Shawn Brommer, YS/Outreach Consultant:  The Arbuthnot Honor Lecture will be held April 17th at the Monona Terrace at 7 p.m.  David Macaulay will be the lecturer.  More information can be found at  SCLS will also be hosting a Building Blocks workshop Wednesday, April 16 at the Overture Center.  This workshop will help children’s librarians learn more about early math skills and to provide programming ideas.  Presenters from around the state, region, and other parts of the country, plan on attending.

Committee Reports: 
Emerging Issues:  J. Healy-Plotkin noted the committee met and discussed two resources, the book Microtrends and the report “To Read or Not to Read”.  Also discussed was floating collections.  The committee will be reviewing Stef’s presentation on Microtrends and have suggested that the Board have a speaker about floating collections.

Budget & Finance:  SCLS Investment Policy:  On behalf of the Budget & Finance Committee, L. Davis-Brown recommended adoption of the SCLS Investment Policy.  T. Iaccarino moved approval.  B. Keen seconded.  Motion carried.

Personnel:  J. Pugh reported the Personnel Committee met and reviewed the employee handbook.  Minor changes to specific wording were recommended and the revisions will be made.  The committee moved approval of the handbook with the changes.  J. Healy-Plotkin seconded.  Motion carried.

SCLS Foundation Report:  L. Davis-Brown noted more activity is needed with the campaign committee and volunteers are welcome.  The Lodi Woman’s Club Public Library joined the Foundation.

Circulation and ILL Statistics:  No report.

System Director's Report: 

2008 Annual Report:  E. DeSmidt moved approval of the 2008 Annual Report.  R. Barden seconded.  Motion carried.

Phyllis noted she sat in on a meeting regarding Milwaukee Public Library and the Milwaukee County Federated Library System.  Because of budget cuts, Milwaukee Public is no longer allowing holds on CDs and DVDs, but because they are in a shared system, it is creating difficulties for all involved.  There was discussion of reducing holds to reduce demand (service), but there really is not a good resolution for this issue so far.

Several directors are retiring this year from member libraries.  They include Paul Nelson from Middleton, Pat Chevis from Stoughton, Vicki Cothroll from Oregon and Louise Bauer from Waunakee.  Susan Hedrick, former director of Verona, has been hired as director of Waunakee.

Automation has installed self-check units in Reedsburg, DeForest, McFarland, and Mt. Horeb.

The SCLS directories have been printed and distributed. 

Jean Anderson and Phyllis offered to ride share with anyone interested in attending PLA.  A ride sharing wiki is on the website.

Delivery hosted the most recent Sauk County Library Board meeting and it went very well.  Phyllis and Bruce will be meeting with UW Memorial Library administration to discuss Delivery’s role and possible changes to the Google Books contract we currently have with them.  Dunham has canceled their delivery to Superior, so their contract has been discontinued and the service is now being handled by Waltco.

The Governor signed SB1 (which is now Wisconsin Act 61), which will allow library boards to transfer gifts to a charitable foundation.  The Governor also called a special session to look at the state budget deficits.

Marathon County re-classed several positions and senior librarians lost their jobs, but were encouraged to re-apply for the same job for less money. This has been quite controversial within the library community.

Peter Hamon will be cast as a cockroach in the SLP video this year.  Stef was able to find a great costume online for Peter to wear.

Stef noted we are still working on updating our videoconferencing system, but connecting through the LINK network is proving to be more difficult than was anticipated.  It’s taking time to test solutions.

System Celebration will be held at Devil’s Head on September 25th and the nomination forms for awards are online.

OverDrive circulation increased over two times between 2006 (31,900) and 2007 (83,000)!  The WPLC selection committee is still looking at PBS videos, but they are disappointed with what is available and may not be purchasing these.  One WPLC member suggested looking at OverDrive for e-books as well, so they are looking into it.  The “Digital Books for Everyone” grant is complete.  It was intended to help promote OverDrive to the patrons of the Regional Library for the Blind.  A Braille version of instructions for using OverDrive has been created.  Two gadget packages for WPLC have been approved for purchase and we will be purchasing the gadgets and creating the instructions.

There have been a couple of issues with the Trustee Update mailing.  One patron questioned a chart that was used to illustrate data for one of the articles.  Mark Ibach is working directly with that gentleman to address his concerns.  The mailing was also going to additional people as well as trustees, so the database is being cleaned up.

After the March 6th PLAC meeting, the committee stayed for lunch and drafted responses to the COLAND visioning summit questions.

The Facilities Committee will meet to discuss our current lease.

Action on Totemaster Contracts:

  1. Sales Representative Agreement between SCLS And Cart-Tech, LLC

Gary Poulson moved approval of the Sales Representative Agreement between SCLS and Cart-Tech, LLC as revised and written.  J. Hanson seconded.  Motion carried.

  1. Agreement between SCLS and Bruce Smith as Primary Sales Agent. 

The SCLS Board unanimously approved the Agreement between SCLS and Bruce Smith as Primary Sales Agent as revised and written.

Information Sharing:  E. DeSmidt encouraged everyone to vote.  J. Healy-Plotkin noted Delivery is holding a “Delivery Appreciation week”.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:

Agenda and Minutes for the above committees can be found on the web at:

Other Business:  None

Meeting adjourned at 1:18 p.m.

For more information about the Board of Trustees, contact Heidi Moe.