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SCLS Board of Trustees

March 14, 2011 12:15 p.m.
SCLS Headquarters

Present:  J. Ashford, R. Barden, C. Chapman, F. Cherney, P. Cox, L. Davis-Brown, M. Furgal, J. Healy-Plotkin, N. Holman, T. Iaccarino, B. Keen, S. Martin, H. O’Donnell, G. Poulson, J. Pugh, P. Townsend
Also Present:  S. Morrill, M. Van Pelt, T. Herold
Excused: J. Ashford, J. Harrington, B. Moss, M. Nelson, N. Stevenson, P. Westby

 Call to Order: G. Poulson, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors and new board members: J. Healy-Plotkin introduced her daughter, Madeleine Leila.
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes: C. Chapman noted the link to the AC minutes was not updated to the current month, the link to the library visit summary was not attached, F. Cherney was listed as absent and he was present.  S. Morrill’s name was misspelled.   L. Davis-Brown moved approval of the February 14, 2011 minutes as amended.  R. Barden seconded.  Motion carried. 

Bills for Payment/Financial Statements:  J. Pugh reviewed the bills for payment in the amount of $127,573.05 and moved approval. C. Chapman seconded. Motion carried.   

President's Report:  G. Poulson encouraged the board to promote libraries when speaking to their elected officials – particularly with the changes in the proposed budget repair bill.

Approval of 2010 Annual Report:  S. Martin moved approval of the 2010 Annual Report.  J. Pugh seconded.  Motion carried.

Committee Reports: None

SCLS Foundation Report:  L. Davis-Brown noted the foundation newsletter was mailed.  Linda challenged the board to contact the organizations trustees may be involved in to ask for donations to the foundation.  SCLS will provide any information needed.   The Cornerstone Event will not be held at American Family Insurance.  The foundation board will be meeting next month to discuss other options available to host the event.  M. Van Pelt spoke to the Columbia County Library Directors at the Columbia County Library Board meeting regarding joining the foundation.  The Director of the Portage Public Library requested a contract for the foundation to present to her Board.

Circulation and ILL Statistics:  No report.

System Director's Report: 
M. Van Pelt noted Jim Wexler has been appointed to the SCLS Board.  He replaces T. McIlroy as a Dane County citizen representative.  A representative of the Dane County Board of Supervisors still needs to be appointed.  Library Legislative Day is rescheduled for March 22, 2011.  Those that have registered online will receive an updated email from WLA regarding the timeline.  Attendees will meet at the Monona Terrace (instead of the Concourse Hotel).  There will be a march to the Capital at 9:30 and appointments with legislators will follow.

There is still no go-live date for the Koha migration, although we are much closer to determining that date.

S. Morrill noted the Pardeeville Library has hired Alyssa Cleland as their new Director.   Stoughton has hired Richard McDonald (former Director of Baraboo) as their Director, and Lysianne Unruh, Director of Mt. Horeb, has resigned.

Administrative Council (AC) Report: The minutes may be viewed here:
Tracy Herold gave an overview of items discussed and action taken at the meeting.  The next AC meeting will be April 21st.

Other Business:
On behalf of the Board, J. Pugh presented S. Morrill with a gift certificate to the Overture Center and thanked her for her service to SCLS.  S. Morrill thanked the board and invited them to attend Erin’s Snug Irish Pub on March 25th 5-7 p.m. for a “going away” gathering.

Information sharing: 
C. Chapman noted the Friends of Madison Public Library will be hosting the 14th annual Book Club Cafe on May 3th from 7-9 p.m. at Olbrich Gardens.  Katrina Kittle is the featured author.  For more information go here:

P. Cox noted the article in the Wisconsin State Journal that quoted M. Van Pelt, P. Westby (Middleton) and J. Chase (DCLS) regarding the effects of the state budget cuts on libraries.

Meeting adjourned at 12:39 p.m.

Heidi Moe, Recorder