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SCLS Board of Trustees

Minutes
April 10, 2006 - 12:15 p.m.
SCLS Administration

Present: F. Cherney, R. Curtis, L. Davis-Brown, J. Hanson, J. Healy-Plotkin , M. Howe, T. Iaccarino, R. Keen, N. Nelson, H. O’Donnell, G. Poulson, J. Pugh, J. Taft, P. Townsend, J. Wheeler, K. Williams, W. Zimdars

Also Present: P. Davis, H. Moe
Absent: E. DeSmidt
Excused: T. Brown, J. Kreten, C. McGuire, T. Patton, P. Westby

Call to Order: President J. Taft called the meeting to order at 12:15 p.m.
a. Introduction of guests/visitors and new board members: None
b. Changes/additions to the agenda: None
c. Requests to address the board: None

Minutes: T. Iaccarino moved approval of the March 13, 2006 minutes with the following corrections. The Selection Committee met, not the Selection & Personnel Committee and the board entered into closed session in accordance with State Statutes, not Statues.
R. Curtis moved to amend the selection committee’s recommendation to include an initial performance evaluation at 6 months and annually thereafter for Phyllis Davis’ position as System Director. J. Pugh seconded. Motion carried. R. Curtis seconded the approval of the minutes as corrected and amended. Motion carried.

Bills for Payment/Financial Statements: J. Pugh moved approval of the bills for payment in the amount of $107,442.01. T. Iaccarino seconded. Motion carried.

President's Report:
The Cross Border Committee will meet prior to the May Board meeting at 11 a.m. The following board members are on the committee: P. Townsend, R. Curtis, J. Pugh, T. Patton, J. Wheeler, H. O’Donnell and B. Keen. An agenda will be included with the May Board packet.

Bill Zimdars was not re-elected to the Portage County Library Board and will no longer be an SCLS trustee. Bill has been a great asset to the board for 10 years and he will be missed!

The System Celebration Committee and the SCLS Foundation Committee will be meeting following the April board meeting.

Committee Reports

Personnel Committee: J. Pugh noted the committee met to discuss the position description for an Associate Director, which will be shared with member libraries and staff. Also discussed was the System Director position, goals and intentions, and the establishment of a six month review and annual review thereafter.

SCLS Foundation Report: L. Davis-Brown noted the committee discussed goals and objectives which includes the case statement. Funding recommendations included technology, SLP, and literacy in small and rural libraries. The committee is looking for “movers and shakers” in the community to serve or act as advisors.

Circulation and ILL Statistics:

System Director's Report: SB 273, known as the language bill, was passed as Act 226. Planning has begun regarding the policy implication of one of the points of the bill which allows a library to provide remote access to a library’s electronic database to its residents only.

The reform bill (SB 272) has run into a bit of trouble due to a library director in SWLS who is objecting to the 20 hour per week provision.

The system annual plan was submitted on time. The audit is finished and we were pretty close to our estimates. LINK carryover was about $2,000 less than the annual report listed and for the system it was more. The final results will be presented to the board in June.

Delivery costs and charges have been examined and we’re confident things have been spread out fairly. The pilot project with the new carts is underway. It has been determined that the cost per item in delivery amounts to $0.19.

Phyllis attended PLA in Boston and found it very valuable and energizing. The 2008 event will be held in Minneapolis and it would be great if more SCLS and library staff could attend.

There is some interest in building a new library in Rudolph, which is very close to WI Rapids. Information has been sent to specific people from the village after speaking with them, but there has not been any response from them.

The Annual Meeting will be held on May 17th at Olbrich Gardens.

Phyllis is on the LSTA Advisory Committee and will attend her first two-day meeting where the big topic of conversation will be funding for the new ILL system.

WAPL will be held in WI Rapids next month.

The job description for the Associate Director position will be revised and sent to member libraries and staff for review. An advertisement for the position will be sent next month.
Brodhead has two LINK connected workstations up and running to start linking their collection. And Verona is planning to be open to the public in their new building in May.

Phyllis distributed a handout of examples of services provided to SCLS libraries through the Federal Library Services and Technology Act (LSTA) and the E-Rate programs.

Information Sharing:


Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:

Agenda and Minutes for the above committees can be found on the web at:
http://www.scls.info/committees/index.html

Other Business:
Fitchburg is working toward building a library. A library board has been formed and meetings are being held to discuss a referendum

K. Williams thanked Bill Zimdars for his dedicated and creative service to the SCLS Board over the past 10 years. He will be missed!

M. Howe noted he could not find MPL’s hours on their website. B. Dimick will look into it.

J. Taft briefly discussed the Patriot Act and the significance of the amendments made by Congress.

Meeting adjourned at 1:00 p.m.

H. Moe, Recorder

 

For more information about the Board of Trustees, contact Heidi Moe.