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SCLS Board of Trustees
Minutes

April 11, 2011 12:15 p.m.
SCLS Headquarters

Present:  J. Ashford, R. Barden, C. Chapman, F. Cherney, P. Cox, L. Davis-Brown, M. Furgal, J. Harrington, J. Healy-Plotkin, N. Holman, T. Iaccarino, B. Keen, S. Martin, H. O’Donnell, G. Poulson, J. Pugh, P. Townsend
Also Present:  M. Van Pelt, T. Herold
Absent:
Excused: B. Moss, M. Nelson, N. Stevenson, P. Westby

 Call to Order: G. Poulson, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors and new board members: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes: J. Ashford noted she was present at the March meeting.  R. Barden moved approval of the March 14, 2011 minutes as amended.  P. Townsend seconded.  Motion carried. 

Bills for Payment/Financial Statements:  T. Iaccarino reviewed the bills for payment and moved approval. J. Pugh seconded. Motion carried.   

President's Report:  G. Poulson noted this week is National Library Week.

E-books Presentation – Jean Anderson:  A netbook, Kindle, iPad, and Sony Reader were available to the board to view and Jean discussed the options available for each item.

James Wexler was introduced as the newly appointed Dane County Representative.

Committee Reports:

Budget/Finance/Personnel: 
C. Chapman noted the committee recommended beginning the process of advertising for the Finance/Human Resource Manager position due to Char Paglini’s projected retirement.  The position, renamed to Support Services Manager, has been changed to incorporate duties from the eliminated Associate Director position.  The position description recommendation will come before the board at the May meeting for approval.
The committee reviewed the staff recommendation to reimburse staff for the Governor’s Repair Bill's projected 5.8% pension deduction plus additional money to offset the higher tax burden due to the pay increase effects on Federal and State income taxes; Medicare and Social Security payments in 2011.  The increase would be temporary and only last until December 31, 2011.  The committee voted (4 yes, 2 no, and one abstention) to implement the increase and sent their recommendation to the full board.  The full board will vote on the recommendation in May and if it passes, it would not begin until the Repair Bill becomes law, which is currently tied up in court.
The committee also reviewed the employee handbook and accepted the modifications.  The board will vote on the employee handbook changes at the May meeting.

SCLS Foundation Report:  L. Davis-Brown noted the foundation committee will meet following the board meeting.  A full report will be available at the May meeting.  

Circulation and ILL Statistics:  No report.

System Director's Report: 
M. Van Pelt discussed the possible elimination of the System Celebration event for the next two years.  Because of the budget constraints, the Board agreed to eliminate the event, saving the system $3,500 and the staff time involved.  There was discussion of combining awards given at System Celebration at the Foundation Cornerstone event, because it is important to recognize those who support libraries and celebrate what libraries provide for their communities.

Administrative Council (AC) Report: The minutes may be viewed here: http://www.scls.info/committees/ac/index.html.
Tracy Herold gave an overview of items discussed and action taken at the meeting.  The next AC meeting will be April 21st.

Other Business:
Members of the board discussed the impact of the delivery system with the possible financial cutbacks of libraries statewide.  Delivery is the core to the services that member libraries provide and should not be taken for granted.  There is the possibility of libraries throughout the state needing to cut back on delivery services to three times a week versus five days a week.  Bruce Smith was acknowledged for doing a great job as Delivery Coordinator.

P. Cox noted Fitchburg held “hard hat” tours of their library for the community.  He also noted he will be leading a book discussion group for men at the Oregon Public Library.  The book being discussed will be “A Walk in the Woods”.

Koha will go “live” April 18th!

Information sharing:  None

Meeting adjourned at 1:26 p.m.
Heidi Moe, Recorder