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SCLS Board of Trustees


May 11, 2009 12:15 p.m.
SCLS Administration

Present:  R. Barden, C. Chapman, M. Cole, E. DeSmidt, M. Furgal, J. Hanson, J. Harrington, T. Iaccarino, B. Keen, T. Kriegl, S. Martin, T. McIlroy, N. Nelson, G. Poulson, J. PughP. Townsend

Also Present:  H. Moe, P. Davis, S. Morrill, B. Dimick
Absent:           J. Morre, H. O’Donnell
Excused:         F. Cherney, L. Davis-Brown, J. Healy-Plotkin, J. Kreten, L. Schmidt, P. Westby

Call to Order: J. Pugh, President, called the meeting to order at 12:17 p.m. 

  1. Introduction of guests/visitors and new board members: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: R. Barden moved approval of the April 13, 2009 minutes.  T. McIlroy seconded.  Motion carried.

Bills for Payment/Financial Statements: J. Pugh, J. Hanson, and T. McIlroy reviewed the bills for payment. J. Hanson moved approval.  Motion carried.

President's Report: J. Pugh thanked those who serve on the board committees for their time and experience.  She also noted how impressed she is with those who volunteer their time as a friend of the library.

Committee Reports:
Advocacy:  R. Barden noted the committee reviewed the meeting schedule and content for 2009; discussed the entertainment program ideas, award processes and menu for System Celebration which will be held September 24th at Lake Windsor Golf Club; reviewed a draft of the online advocacy toolkit; and discussed what the future message should be regarding the state budget.

Personnel:  J. Harrington noted the committee met and discussed a different review process for the System Director, which would include questionnaires sent to the resource library, other systems, and SCLS staff.  The personnel committee will collect the results of the questionnaires to use in the director’s review in late Summer.

Facilities:   J. Hanson moved approval on behalf of the facilities committee to approve the lease contract with St. John’s property and proceed with the WLA lease contract.  G. Poulson seconded.  Motion carried.

SCLS Foundation Report:  P. Davis noted Paul Nelson has agreed to serve as the citizen member on the Foundation board.  Shawn Brommer and P. Davis have submitted a grant application to Alliant for $2,100, which will be used toward a workshop that is scheduled for September 9th to help children’s librarians integrate kinesthetic learning experiences into their programs.

Circulation and ILL Statistics:  P. Davis noted that Sequoya circulation is up 8% over the last quarter, 54% of check outs are via self check machines, and visits are up 16%!

System Director's Report:
The Joint Finance Committee adopted the Governor’s proposal to fund public library system aids and library service contracts solely with funds from the Universal Services Fund (USF) rather than general purpose revenue (GPR).  This includes public library system aids for the current 2008-09 fiscal year in addition to a funding increase for both years of the upcoming biennium.  You can view the budget paper on this item at

There has been a complete turnover on the Cottage Grove Village Board and it is possible that no appointments will be made to the library board.  The library board may be disbanded, the library ordinance may be repealed, and it is expected that the library impact fee will go away.  An outside attorney, Allen Reuter, who is the current municipal attorney for DeForest, has been hired by Cottage Grove to look into how to protect the library building site, the donations already received, and the budget appropriated for 2009.

The Rock Springs Public library is expected to open by the end of summer.

The LaValle Public Library should be open in September.  The old building will be torn down and the new library will be built in the same location.  There will be some site preparation so that the library will be on higher ground and it’s possible that the village office may be located in the same building.  The cost will be about $200,000, with no fiscal impact on the village.

A citizen group in West Bend has mounted protests of the West Bend Library for having gay-positive juvenile and teen materials.  The Village Board refused to re-appoint four members of the library board, even though the mayor proposed reappointment of those board members.

The UW Systems procurement office has received written approval from the Department of Administration to proceed with the SCLS Delivery contract negotiation as an intergovernmental acquisition, which means that Delivery will not have to compete in a bid process.

Our preliminary delivery budget for our counties in 2010 ranges from a zero increase to 3 to 5%.  We have a request from Delivery to change some part time positions to permanent positions in 2010, with the intent to decrease turnover and increase efficiency by avoiding constant recruiting, hiring, training and manager fill in for routes and sorting.  

The Technology Governance Task Force has been working hard to define some models for discussion at the meeting on May 15th.  38 libraries are being represented in the list of registrants.

SRLAAW met and discussed 2010 budgets, particularly for resource libraries and their municipalities.  There will be furloughs in Milwaukee.  There was an information exchange about opportunities for stimulus funds and it sounds like the funding will primarily be for big projects instead of smaller projects.  The governors have a lot to say about how each state will use these funds and in general, they will go into programs that are already established.  There is a big push for statewide projects to put fiber in schools and libraries.  DLTCL announced LSTA categories for 2010.

WPLC has adopted the results of the planning meeting and voted for $1,000 toward the “unconference” that Stef Morrill and Beth Carpenter (OWLS) are planning.  We cannot keep up with the demand for Overdrive downloadable titles, but no library group has identified sufficient funds to devote to it.

We are continuing our partnership with the UW Children’s Hospital’s “Reach Out and Read” program by providing delivery service for their Summer Library Program.  Staff from Madison Public Library is going to present regular story times for children and families.  We hope to have a workshop about the “Reach Out and Read” program for our libraries so that there will be more collaboration between that program and libraries.

Library Legislative Day is taking place in Washington D.C.  Jamie Healy Plotkin and Francis Cherney are attending to represent SCLS.

Stef noted SCLS has received the second state aid payment, which is the last of the state aids for 2009.  If there are any state budget reductions during the rest of the year, we will not need to return money.

The LINK budget committee, which includes representation from all size libraries, met to discuss the budget.  LINK pays Madison to do cataloging for the entire consortium and the contract amount will actually go down in 2010 because the contract measures the difference between March 2008 and March 2009 CPI, which was down 4/10 of a percent.  The SCLS payment increases by the increase in state aid or the increase in CPI (as an average over the last 12 months), whichever is less.  SCLS increase will be 1.45%, which is the increase in system aids.  The budget includes a 1% increase for staff and we hope to be able to offer staff the 1% increase in 2010, but it will depend on the state budget process.  There are a few decision items that LINK will vote on, including putting $20,000 into future reserves (which we believe will be voted down).  Another item is additional funding for bandwidth ($3,000), and the continuation of a database maintenance position, with an increase in salary from $13.25 to $15.00/hour.  This LTE position has not had an increase since it was created a few years ago.  Health and dental insurance also increased 10% from this year’s actual budget.

The annual meeting was a success.  It included a guest speaker discussing customer service, interesting presentations from staff, and an exercise to identify value statements from our library responsibilities.

An application for the jobs LSTA grant has been submitted to DPI.  It included computer tutorials for Learning Express, our test prep product; training sessions for both library staff and individual job seekers; development of a portal for job seekers; and a development of bibliography for “core” collections and funding to purchase some of these materials.

System Celebration nominations are due by June 15th.  Although the trustee of the year award has been eliminated, trustees can be nominated for a special award if the trustee did something noteworthy.

We are working on a promotional campaign about the value of libraries.  The theme is “Libraries for Real Life” and we will be working on developing materials.  We may have an opportunity to partner with WPT on some work related to this project.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:
Agenda and Minutes for the above committees can be found on the web at:

Other Business:
a. Approval of the 2009-10 SCLS Technology Plan.  N. Nelson moved approval.  J. Hanson seconded.  Motion carried.

Information Sharing:
B. Keen noted the WLTF webpage has been updated on the WLA site and they are accepting nominations for the board.

Meeting adjourned at 1:21 p.m.

Heidi Moe, Recorder

For more information about the Board of Trustees, contact Heidi Moe.