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SCLS Board of Trustees

Minutes
June 13, 2005 - 12:15 p.m.
SCLS Administration

Present: T. Brown, R. Curtis, L. Davis-Brown, E. DeSmidt, J. Hanson, M. Howe, T. Iaccarino, R. Keen, N. Nelson, G. Poulson, J. Pugh, J. Taft, P. Westby, J. Wheeler, K. Williams, W. Zimdars

Also Present: P. Hamon, P. Davis, H. Moe, C. Paglini, D. ODahl
Absent: C. McGuire, T. Patton
Excused: F. Cherney, A. Iwata, J. Kreten, H. O’Donnell, P. Townsend,

Call to Order: President J. Taft called the meeting to order at 12:16 p.m.
a. Introduction of guests/visitors and new board members: Dave Odahl from Wegner and Associates was introduced.
b. Changes/additions to the agenda: M. Howe raised the question of whether additions to the agenda was legally appropriate to be included on the agenda. Peter will seek legal advice concerning this issue.
c. Requests to address the board: None

Minutes: T. Iaccarino moved approval of the May 9, 2005 minutes. M. Howe seconded. Motion carried.

Bills for Payment/Financial Statements: T. Brown moved approval of the bills for payment in the amount of $101,787.49. M. Howe seconded. Motion carried.

President's Report: J. Taft noted the good news regarding the state budget and the sad news regarding Peter’s retirement in January. Jack appointed a committee to discuss the selection of a new director. T. Brown, K. Williams and B. Zimdars have been appointed to that committee and will meet with Peter following the board meeting.

Committee Reports:

Emerging Issues: K. Williams discussed the social landscape and elaborated on the summary of the information provided to the board.

Circulation and ILL Statistics: No comment.

2004 Audit: Dave Odahl, from Wegner and Associates, discussed the audit. K. Williams moved approval of the 2004 Audit. M. Howe seconded. Motion carried.

System Director's Report:

Joint Finance passed System funding, but it still needs go through the Assembly and Senate for final approval. BadgerLink went through, but the fight for state level contracts is still in the works. The University was hit with severe cuts to funding.

The Lakeshores Library System has made the switch to OCLC for their ILL and the Winnefox Library System is in the process of doing the same. Marathon County is considering doing so as well.

WiLS is proceeding with group service contracts with OCLC. They are considering paying for three years of “Group Cat” which would allow customers to look at several different catalogs at once.

Peter distributed a handout of the number of library building projects in the South Central Library System since 1990. There have been 46 new libraries built or remodeled to date with 16 other libraries in the planning stages of either remodeling or building.

Delivery is considering a new experiment of using larger trucks with hydraulic lifts and rolling carts to streamline operations due to the continuing increase in growth. A similar technique is used by the Los Angeles Public Library.

Mt. Horeb has cut off unpaid service to SWLS residents. Phone calls have been received by patrons in the SWLS and both Peter and Phyllis have encouraged these patrons to speak to their county boards and state legislators regarding their concerns.

Jo Zipsie, Director of the Baraboo Public Library, will be retiring. She has been with the library for 52 years, 48 years as director.

Janet Pugh will also be retiring from the Department of Workforce Development. An open house potluck will be held June 27th from 1-3 p.m.

Phyllis noted the Strategic Planning process is moving along. The web-based survey will include the ability to submit concerns anonymously. This online survey will be announced to member libraries very shortly.

Mary Wepking has been hired as the Continuing Education Coordinator with a start date of June 20th.

The Summer Library Program is underway.

Dynix will be presenting a special demonstration of Horizons at ALA.


Information Sharing: K. Williams thanked the board for the opportunity to attend Legislative Day in Washington. She also inquired whether there would be another delivery tour for those board members who were unable to attend in May. Peter will speak to Bob and set up another opportunity to tour the delivery facility. M. Howe moved that the minutes reflect his thanks to all the employees in delivery who work so hard at keeping everything running so smoothly and efficiently. J. Hanson seconded that motion and the board unanimously agreed.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:

Agenda and Minutes for the above committees can be found on the web at: http://psw.scls.lib.wi.us/committees/index.html

Other Business:

K. Williams moved to accept Peter’s resignation. She expressed her appreciation and commended him for his years of energetic and innovate leadership. He will be greatly missed. M. Howe seconded. Motion carried.

The board watched the video presentation of library patrons voicing their support of libraries, which was created by Mark Ibach, and shown at the annual meeting.

Meeting adjourned.

H. Moe, Recorder

For more information about the Board of Trustees, contact Heidi Moe.