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SCLS Board of Trustees

Minutes
June 8, 2009 12:15 p.m.
SCLS Administration

Present:  R. Barden, C. Chapman, F. Cherney, L. Davis-Brown, E. DeSmidt, M. Furgal, J. Hanson, J. Healy-Plotkin, T. Iaccarino, B. Keen, T. Kriegl, S. Martin, T. McIlroy, N. Nelson, H. O’Donnell, G. Poulson, J. Pugh, L. Schmidt, P. Townsend

Also Present:  H. Moe, P. Davis, S. Morrill, B. Dimick
Absent:           J. Morre
Excused:         M. Cole, J. Harrington, J. Kreten, P. Westby

 Call to Order: J. Pugh, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors and new board members: Dave O’Dahl, Wegner & Associates, was introduced.
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: C. Chapman moved approval of the May 11, 2009 minutes.  P. Townsend seconded.  Motion carried.

Bills for Payment/Financial Statements: R. Barden reviewed the bills for payment in the amount of $81,074.99 and moved approval.  J. Hanson seconded.  Motion carried.

President's Report: None

Audit Report:  Dave O’Dahl, Wegner & Associates, presented the audit report. He noted there were no problems with the audit.  Discussion and questions followed and the board unanimously accepted the report as presented.

Committee Reports:

Advocacy:  Jamie Healy Plotkin and Francis Cherney attended National Legislative Day and each of them distributed a summary of their experience to the board.

SCLS Foundation Report:  L. Davis-Brown noted the next Board meeting will be July 13th at 1:30 p.m. and there may be an additional meeting about a fundraising event.

Circulation and ILL Statistics:  None.

System Director's Report:

Phyllis discussed budget news – the new version calls for a 5.1% cut in system aids the first year with the second year flat, or possibly cuts in both years.  As for the levy limits, Phyllis has placed calls to Senator Miller’s office and Mike Cross at DPI for more information.  Phyllis will be attending a Wisconsin Library Association Library Development and Legislation Committee meeting on Friday.  Our best message is that libraries are essential to the recovery.  It is important that leadership and the freshmen in the Senate and Assembly hear this from us.

The Governance Conference on May 15th went great and the final report is available online.  The next task force meeting will be on Thursday and we will be designing a 3.5 or pi governance model for discussion.  This model could involve the dissolution of the LINK consortium with the ILS Committee becoming a service program for SCLS.  The idea of a representative body is endorsed, which raises many questions about representation.  PLAC discussed this topic at their last meeting and because this committee may also be dissolved, changes to the SCLS by-laws may need to come before the SCLS Board.

Delivery has performed a delivery data count recalculation.  Prior to this calculation, the formula was based on 34.37 items per basket.  We suspected that the increase in smaller items, such as A/V materials, would increase our item count per basket and after the re-count, the average was 41.06 items per basket.  The new number will be put into the formula so that all 2009 numbers reflect the new number.

The Statewide Delivery Services Advisory Committee agreed that a minimum of two days per week delivery is required to participate on our statewide routes.  Green Bay Correctional Institute has switched to one day per week in the beginning of this year and we will allow this exception for a year.  In anticipation that others may want to drop days of service, Bruce Smith is working on a minimum per week service based on volume needed by participants to prevent higher-volume customers from reducing days of delivery.

There has been no further progress with the draft of the revised UW system contract we presented to them last month. 

Cheryl Becker wrote an article on customer service which was published in the Wisconsin Association of Public Libraries newsletter.  She will be the chair next year.

System Celebration nominations are due by June 15th.  The event will be held Thursday, September 24th at the Lake Windsor Golf Club.

The Cottage Grove Library Board has dissolved and has moved all their assets and property to the ownership of the Friends of the Library.

The West Bend library board upheld the inclusion of the challenged books in the young adult section. 

Mark Ibach and Shawn Brommer took part in the Dr. Seuss Library Read-a-thon at Monona.

Jess Bruckner has been hired as the director of Portage Public Library.  There is currently no director at Vesper and Kelly Bird has been hired as the director at Amherst.  Trish Priewe and Kristine Millard are co-directors at Lodi.

Stef noted SCLS has signed a lease with St. John Properties for the Biltmore Lane space, which is right across the street from the current Administration location.  Construction will start in the next couple of weeks, and the space should be ready by November 15th.  There is no exact moving schedule yet.  Commercial Tenant Associates, CTA, Tim Rikker’s firm, gave the Foundation $10,000.

This month, there was a question regarding Limited Term Employees (LTE).  Some information on various state agency websites indicated that LTEs may only be able to work half time, which would be an issue because SCLS Automation has a full-time LTE.  Johanna Allex, the lawyer we use for personnel issues, investigated this issue and found that the particular law does not apply to SCLS because it is not a state agency or university.

Two 2009 LSTA grants (JOBS and Technology) include funding for libraries to use for patron and/or staff training.  Normally, it takes multiple requests and reminders to give all of this money to the libraries.  This year, almost all of the funds were requested by libraries after a single email.  Libraries are anxious to provide more training to their patrons in this economic climate.

SCLS will be working with the Workforce Development Board of South Central, WI for the JOBS grant.  They will be providing library staff training, possibly at no cost, through their Access Points program.  There is already a curriculum, and SCLS staff will be reviewing the curriculum to determine what’s relevant for library staff.

The PR committee is meeting monthly to work on the “transformational nature of libraries” project.  Tana Elias from Madison has secured a domain name for the project:  librariesforreallife.org and .com.  Trish Priewe from Lodi is developing draft publicity materials. The “Libraries for Real Life” concept focuses on how libraries are for everyone and for finding solutions to everyday problems.  The kicker will be, “What’s your story?” to convey the idea that the project will be collecting stories.  The next steps will be to determine how to collect the stories.  There will be a form on the website, and hopefully audio and video will also be collected.

OverDrive announced that they have developed new software that will allow their WMA titles to work with iPods.  The software should be released later this month, but it will not work on Macs.

A subcommittee of PLAC has been meeting to discuss some of the issues surrounding databases: how we allocate costs, how we make sure that rural patrons have the opportunity for access.  These issues are very complicated, but important, so we would like to make that our educational topic for next month for the Board.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:
Agenda and Minutes for the above committees can be found on the web at: http://www.scls.info/committees/index.html

Other Business
The SLP video will be played following the board meeting for those interested in watching it.
Please remember to bring your SCLS mugs to the board meetings!

Information Sharing:

Meeting adjourned at 1:17 p.m.

Heidi Moe, Recorder

For more information about the Board of Trustees, contact Heidi Moe.