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SCLS Board of Trustees
Minutes

June 14, 2010 12:15 p.m.
SCLS Headquarters

Present:  J. Ashford, R. Barden, C. Chapman, F. Cherney, P. Cox, L. Davis-Brown, M. Furgal, J. Harrington, J. Healy-Plotkin, N. Holman, T. Iaccarino, B. Keen, S. Martin, T. McIlroy, H. O’Donnell, G. Poulson, J. Pugh, N. Stevenson, P. Townsend, D. Wiganowsky

Also Present:  H. Moe, S. Morrill, T. Herold
Absent:           M. Cole
Excused:         M. Nelson, P. Westby

 Call to Order: J. Pugh, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors and new board members: Nancy Stevenson, newly appointed Portage County Trustee, was introduced as well as David Wiganowsky, newly appointed Dane County Trustee.
  2. Changes/additions to the agenda: none
  3. Requests to address the board: none

Minutes: R. Barden moved approval of the May 10, 2010 minutes.  G. Poulson seconded.  Motion carried.

Bills for Payment/Financial Statements: T. Iaccarino reviewed the bills for payment in the amount of $214,781.68 and moved approval.  L. Davis-Brown seconded. Motion carried.   

President's Report:  J. Pugh noted there was a great turn out for Phyllis Davis’s retirement party with lots of good food and drinks.   

Committee Reports:
Recruitment: 
T. Iaccarino moved approval of the board to go into closed session for the consideration and selection of candidates as authorized by Wisconsin Statutes Section 19.85(1)(c). 
C. Chapman seconded.  A roll call vote was taken.  The board went into closed session at 12:30 p.m.
The board reconvened into open session at 12:45 p.m.
S. Martin moved approval on behalf of the recruitment committee to accept the recommendation for System Director.  G. Poulson seconded.  Motion carried.

Budget Committee: 
Review and action on the 2010 mid-year budget:  T. McIlroy moved approval of the 2010 mid-year budget as presented.  P. Townsend seconded.  Motion carried.
Review and action on the resource contracts for 2011:  G. Poulson moved approval of the Supplementary Services Agreement for 2011 and the Statutory Resources Services Agreement for 2011 as presented.  J. Healy-Plotkin seconded.  C. Chapman abstained. Motion carried.

SCLS Foundation Report:  L. Davis-Brown noted the fundraising planning committee met May 13th.  A goal has been set to raise $30,000 with a major donation of $10,000 and a commitment to match dollar amounts.  Key talking points are being drafted by Mark Ibach.  The Cornerstone Award ceremony will be held on November 10, 2010 with the location yet to be determined.

Circulation and ILL Statistics:  No report.

System Director's Report:
S. Morrill discussed the handout “Value of 2009 Summer Library Program to the SCLS Community”, which indicates SLP participation and the value it represents.

S. Morrill also noted the handout regarding the Badger Net contract extension.  The stimulus grant that will provide fiber to many member libraries and lower monthly costs for bandwidth is on hold.  The Department of Administration needs to sign a contract extension with WBAA (a cooperative of the telcos involved with BadgerNet), and that contract extension has not yet been signed.  If this extension is not signed soon, the stimulus grant funding may be in jeopardy, due to the need to move forward with the project by a certain period of time. WLA has asked the WI Dept. of Administration to grant a five-year extension of the contract with the WI BadgerNet Alliance because it is critical to the completion of the $28.7 million BadgerNet Fiber Grant project to expand broadband Internet.  It will also ensure that our libraries and schools have the bandwidth they need at an affordable price.  The Wisconsin Library Association is asking supporters to contact their legislators about this issue, and board members are urged to do so.

At the May meeting, it was mentioned that Rio had an acting director.  A new director, Erin Foley, has started.  Monroe also has a new director who will begin at the end of the month.

The first All-Directors meeting was held in May.  From the staff perspective, the meeting was a great success.  We had over 40 library directors in attendance, and everyone was engaged and interested in the presentations.  All of the motions regarding fees for 2011 were approved unanimously.  One thing that was approved at that meeting was a contract addendum that libraries need to sign to participate in our ILS and network.  This addendum will be sent to the libraries and will be signed by Janet when they are returned.

The first Multitype Summit was also held in May, and was also a great success.  The day consisted of a wonderful keynote speaker that talked about multitype cooperation and reports from a number of multitype libraries about what they do at their libraries.  Attendees learned a lot about each other, and plans are to do another one in 2011.  The costs for this year’s summit were mostly paid with LSTA grant funding.
The migration to a new online catalog and integrated library system is moving ahead, although the date for the migration is now scheduled for January, rather than September.  The contract was also renegotiated to allow a different payment schedule.  Costs have not been increased.

S. Morrill had the honor of attending the opening of the new Lester Entrance at McMillan Memorial Library last week.  There was a large crowd, and the appreciation for the Lesters was evident.  The Lesters have contributed large donations to many SCLS libraries, and have four libraries in the system named after them.

Speaking of naming rights of libraries, many of you have probably heard that the South Madison Branch will be named after the Goodman family, who last week gave a substantial donation that completed the fundraising campaign for the branch.

Two libraries have scheduled advocacy training as planned by Mark Ibach and the Advocacy Committee.  Three more libraries have expressed interest, and staff will be promoting the sessions at their library visits. 

Administrative Council (AC) Report: The minutes may be viewed here: http://www.scls.info/committees/ac/minutes/2010-02-18.pdf.  T. Herold briefly discussed the All Directors meeting and what was accomplished. 

Multitype Advisory Committee (MALC) Report:  
Other Business
Review and action on North Freedom plan for compliance:
The North Freedom Director did not complete the required courses for certification within a specific time period and the library is not in compliance.  A compliance timetable was presented to the board for approval.  S. Martin moved approval of the compliance timetable for North Freedom.  J. Ashford seconded.  Motion carried.

Information sharing:  G. Poulson noted Jack Taft, a former trustee and president of the SCLS Board, passed away in May.
S. Martin passed around a picture of a 5 year old receiving her first library card at the Portage Public Library.

Meeting adjourned at 1:23 p.m.

Heidi Moe, Recorder