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SCLS Board of Trustees

Minutes
July 10, 2006 - 12:15 p.m.
SCLS Administration

Present:  R. Barden, T. Brown, F. Cherney, E. DeSchmidt, J. Hanson, J. Healy-Plotkin, T. Iaccarino, R. Keen, H. O’Donnell, J. Pugh, J. Taft, P. Townsend, J. Wheeler, K. Williams

Also Present:  P. Davis, H. Moe, B. Dimick
Absent:           E. Krszjzaniek
Excused:         R. Curtis, L. Davis-Brown, M. Howe, J. Kreten, C. McGuire, N. Nelson, G. Poulson, P. Westby, K. Williams

 Call to Order: Pres. J. Taft called the meeting to order at 12:17 p.m.

  1. Introduction of guests/visitors and new board members: Richard Barden was introduced as the newly appointed SCLS Trustee representing Portage County.
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: P. Townsend moved approval of the June 12, 2006 minutes.  J. Healy-Plotkin seconded.  Motion carried.

Bills for Payment/Financial Statements:  P. Townsend moved approval of the bills for payment in the amount of $178971.24.  B. Keen seconded.  Motion carried.   

President's Report:  Jack Taft thanked Francis Cherney for running the June board meeting and asked that the board take a moment of silence to pray for rain.  (As it turns out, it rained the next day, at least in Madison!!)

Committee Reports

Advocacy: 
The committee received a draft of an application for SCLS Trustees to submit in order to attend the 2007 National Library Legislative Day on May 1-2 in Washington D.C.  The application will be reviewed the Advocacy Committee to determine who will attend.  P. Townsend moved to recommend that two trustees be allowed to attend with full reimbursement of expenses by the system.  Other trustees are welcome to attend at their own expense.  J. Wheeler seconded.  Motion carried.  The applications will be due January.

Budget/Finance/Personnel Committee:  Tom Brown noted the committee met prior to the board meeting to review the mid-year budget proposal.  On behalf of the committee Tom moved that the recommendations to the mid-year budget be accepted.  B. Keen seconded.  Motion carried.

SCLS Foundation Report:  P. Davis reported on behalf of Linda Davis Brown, who could not be present.  A logo and tagline has been chosen, the 501(c)(3) status has been received, an investment policy has been created and we will negotiate with M&I to handle the funds, brochures are in the works, and the next planning meeting is scheduled for July 20th.

Circulation and ILL Statistics: No report.

System Director's Report: 

Thirty one applications from nine states were received for the Associate Director position.  The Selection Committee is reviewing the applications and the interview dates have been set.

The new library in Cross Plains is open.  An open house and dedication will be held July 30th.

Wisconsin Dells and Lake Delton have voted in favor of creating a joint library.

DLTCL sent out a “costing scenario” for the next generation “statewide” resource sharing system.  It assumes “business as usual” and a replication of the current model.  SCLS will be working on a response. 

Two SCLS staff will be attending vendor demonstrations for selection of a new resource sharing system vendor.

The new Sun Server for LINK operations was installed and the results have been very positive.  Functions for specific jobs are producing results anywhere from 8 to 15 times faster!!

The mileage reimbursement amount has been increased to $0.425 per mile.  The next change will take place in March.

Information Sharing:

Jack suggested Richard Barden may want to take a tour of the Delivery facility.

June Hanson commented on the savvy ways delivery saves SCLS money by recycling truck parts for repairs.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

 LINK Report:

Agenda and Minutes for the above committees can be found on the web at:
http://www.scls.info/committees/index.html

Other Business: None

Meeting adjourned at 12:50 p.m.

H. Moe, Recorder       

For more information about the Board of Trustees, contact Heidi Moe.