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SCLS Board of Trustees

July 13, 2009 12:15 p.m.
SCLS Administration

Present:  R. Barden, C. Chapman, F. Cherney, L. Davis-Brown, E. DeSmidt, M. Furgal, J. Hanson, J. Harrington, T. Iaccarino, B. Keen, S. Martin, M. Nelson, T. McIlroy, J. Pugh,

Also Present:  H. Moe, P. Davis, S. Morrill
Absent:           M. Cole, J. Morre
Excused:         J. Healy-Plotkin, T. Kriegl, N. Nelson, H. O’Donnell, G. Poulson, L. Schmidt, P. Townsend, P. Westby

 Call to Order: J. Pugh, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors and new board members: Mary Nelson, newly appointed Adams County alternate, was introduced.
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: R. Barden moved approval of the June 8, 2009 minutes.  T. McIlroy seconded.  Motion carried.

Bills for Payment/Financial Statements: S. Martin reviewed the bills for payment in the amount of $606,743.98 and moved approval.  J. Harrington seconded.  Motion carried.

President's Report: J. Pugh noted Bob & Phyllis Keen celebrated their 60th wedding anniversary.

Committee Reports:
Advocacy:  F. Cherney noted the committee decided on the meal options for System Celebration and the Sun Prairie High School Jazz Ensemble will be the musical entertainment for the event.

Budget Committee -  Approval of the 2009 mid-year budget:  L. Davis-Brown moved approval of the 2009 mid-year budget on behalf of the Budget Committee.  J. Hanson seconded.  Motion carried.

SCLS Foundation Report:  L. Davis-Brown noted Paul Nelson volunteered to be the citizen member for the Foundation Board.  The committee will be meeting following the board meeting.  Financial reports will be available for the board next month and a fundraising campaign is in the works.

Circulation and ILL Statistics:  None.

System Director's Report:

Phyllis noted Lauren Blough, Automation Project Manager, has announced her retirement.  Changes to the job description have been proposed to make it more of a technology head position.  A draft job description will be available for review by August 3rd, with the job posted by August 17th.   We would like to make an offer by November for work to begin in January.

Our Governance Task Force is currently working to create and detail a new governance structure and a process for its adoption.  Directors of member libraries are scheduled to meet on September 18th for a conference to discuss the proposed new governance model and suggest changes.  A new governance model and agreement is scheduled to come before our member library boards by mid-October for action at their November or December meetings.  The governance change will also require all current LINK member libraries to vote to disband the consortium at the LINK meeting scheduled for December 10th.  If the LINK vote to disband passes, the SCLS Board will adopt by-laws reflecting the governance change at the December 14th Board meeting.

New Glarus received a Big Read grant from the National Endowment for the Arts in the amount of $4,500 for Fahrenheit 451.

Oregon is so busy they are concerned about the fire code.  Their building fire code specifies 190 people, but at times they may have up to 300 people in the library at one time!

Although the Fitchburg city council needs to formally approve the architect for their new building, they have chosen Engberg Anderson, and the construction management firm will be Mortenson.  Engberg states they can “fast track”, which may be good for Fitchburg so they can take advantage of discounted material costs, etc.  Deb Johnson, Acting Director, is hoping for a May 2011 opening date.  SCLS has not done this in the past, but next month a resolution will come before the SCLS Board to treat Fitchburg as a member of the system, assuming Fitchburg will sign the membership agreement and join officially when they open their doors. 

Some questions have been raised about accommodations for developmentally challenged patrons who take part in story time and teen programs.  Libraries have to make reasonable efforts, but do not have to assign one-to-one staff assistance as do schools.

The Prairie du Sac building committee met and approved the library moving into the building donated by Culvers.

The Mead Library in Sheboygan, which is the resource library for Eastern Shores Library System, may be forced to leave the consortium if the budget cuts cause the library budget to fall below a state-mandated “maintenance of effort”.  If the Mead library were to leave the system, its collection, which is about 1/3 of the system’s holding, would be unavailable to other library patrons in Ozaukee and Sheboygan counties without them paying an additional fee.

Dane County directors are being asked/told to furlough staff, give 2009 money back, and receive 0% increase or cuts in 2010.  Once allocated, funds are controlled by the Library Board, so a municipality cannot make the library give money back.  Although Directors know that, they want to “go along to get along”.  Some Directors are being asked to furlough staff in 2009 and carry over the money they saved into 2010, so they don’t need to ask/get as much in 2010.

Nationally, bit cuts are proposed, even in Ohio, which historically have been the best funded libraries in the country.

Seven LSTA grants will be submitted.  May great ideas have been generated by member libraries and staff and we are encouraging member libraries to apply for digitization and health information grants.

The West Bend controversy over the challenged books in the young adult section has made national coverage.  Michael Tyree, Director of West Bend Library, will be speaking at WLA. 

Sun Prairie received a challenge of the book “The Poet Slave of Cuba", which is a Newberry honor book.  A teacher, who had recently taken a class where the Newberry winners were discussed, stated “we” are concerned about the book and asked that it be moved, but not withdrawn. 

The WLA Conference will be held in Appleton October 21 – 23.  Speakers include Lee Rainie, Director of the Pew Internet & American Life Project, Peter Hamon, Cheryl Becker and Stef Morrill.

Stef noted the guidelines for the federal broadband stimulus grants were released last week, and the news is not good for the two grant projects SCLS and the member libraries were going to be part of.  80% of the funding appears to be targeted to applications from telecommunication carriers, and the deadline is sooner than expected.  The projects will probably still go ahead, and could provide inexpensive fiber to us and member libraries.

A patron at the Kilbourn Public Library in Wisconsin Dells was complaining that there weren’t enough computers at the library, and then offered to buy the library some laptops to help with the volume.  The library has ordered six laptops with webcams (so that students working in the Dells for the summer can communicate with their families) with the funds.

The OverDrive bookmobile visited Madison on July 2nd .  There were just over 100 visitors to the truck, which is pretty good attendance compared to other similar events.

Our tentative move date to the new facilities will be the weekend before Thanksgiving.  The build-out is moving along, with all of the walls framed and dry-walling starting. Heidi Moe is coordinating the move itself, and is working to get bids from three different companies.

SCLS has started a YouTube channel <> to keep all of our videos in one place on the web.  Right now, it includes the summer library program videos and a papermaking video.   There are also longer continuing education videos on a different service, but we hope to integrate it all in one place.

The BadgerLink databases, which are paid for by state funds and available to all residents of the state, have gone through a major change.  The newspapers, formerly provided by Proquest, are now provided by EBSCO, the company that also provides the magazine content.  Some of the newspapers available, including the Wall Street Journal, are no longer available.  The coverage on some of the Wisconsin newspapers is not as complete as they used to be.   Some new products have been added, including Novelist (a readers’ advisory product SCLS already subscribes to), an automobile repair database, and a literature database.  These new databases could result in cost savings to SCLS libraries.  There is also encyclopedia content from Brittanica.

There was a question last month about the bills examiner schedule and what time board members needed to arrive to do this.  If the board member isn’t there by 11:45, another board member will be asked to do the bills.  If there are a large number of bills, the bill examiner will be called to let them know they need to arrive earlier.

Review of change to database cost model:  With the use of visual aids, Stef described the process SCLS has developed throughout the years to determine who pays for databases, who has access, the authentication process, and the funding.  The most recent change, which will be proposed to PLAC in August is as follows:  the members pay for most databases; access is for patrons of the home library who purchased the databases; authentication is through the home library, and funding is determined by the home library card holders (versus population or operating expenditures).
Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:
Agenda and Minutes for the above committees can be found on the web at:

Other Business

Information Sharing:
Meeting adjourned at 1:25 p.m.
Heidi Moe, Recorder

For more information about the Board of Trustees, contact Heidi Moe.