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SCLS Board of Trustees
Minutes

July 12, 2010 12:15 p.m.
SCLS Headquarters

Present:  J. Ashford, R. Barden, F. Cherney, P. Cox, L. Davis-Brown, M. Furgal, J. Harrington, J. Healy-Plotkin, N. Holman, T. Iaccarino, B. Keen, S. Martin, T. McIlroy, H. O’Donnell, G. Poulson, J. Pugh, N. Stevenson, P. Townsend, D. Wiganowsky

Also Present:  H. Moe, S. Morrill, C. Becker
Absent:           M. Cole
Excused:         C. Chapman, M. Nelson, P. Westby

 Call to Order: J. Pugh, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors and new board members: none
  2. Changes/additions to the agenda: none
  3. Requests to address the board: none

Minutes: R. Barden moved approval of the June 14, 2010 minutes.  P. Townsend seconded.  Motion carried.

Bills for Payment/Financial Statements: S. Martin reviewed the bills for payment in the amount of $747,955.04 and moved approval.  G. Poulson seconded. Motion carried.   

President's Report:  None

2009 Statistical picture of SCLS libraries – Cheryl Becker:  A handout was distributed to the board indicating each member libraries population, circulation, operating expenditures, computer use, and program attendance in 2009.  It also indicated system totals in the form of graphs from 2005-2009 for each of those categories.

Committee Reports:
Advocacy: 
T. McIlroy noted the committee chose the menu for System Celebration and the registration for the event will be posted to the website.  The deadline for award nominations was extended, but there has been a shortfall of nominations.  An idea was posed to form a committee from library members to brainstorm for new ideas for awards.  The Advocacy committee will discuss the possibility of creating a committee for this purpose after this years’ celebration.
Several libraries have set dates for advocacy training.

SCLS Foundation Report:  L. Davis-Brown noted the committee will meet following the board meeting and will have a full report at the August meeting.

Circulation and ILL Statistics:
 No report.

System Director's Report:

S. Morrill shared information about losinglibraries.org, a website that is tracking library closures, hour reductions, staff layoffs, etc.  She also shared information about the Fox news story related to libraries, which can be found here: http://www.myfoxchicago.com/dpp/news/special_report/library-taxes-closed-20100628

Martha Van Pelt has accepted our position as director.  She will be starting around September 1st.  Because this date is close to our budget deadline, S. Morrill will be working with her on the budget prior to September 1st.  The personnel committee will meet sometime before the next board meeting to discuss six-month goals for the new director.

Reviews for staff are in process.  The goals created at the reviews are used in creating the annual plan that is due to the state in October.

The migration to Koha is moving forward.  The first release with custom development for SCLS was released for testing last week.  Staff is now meeting with PTFS staff weekly to discuss development and other issues.

The Administrative Council had a discussion about advocacy at their last meeting, and M. Ibach will be incorporating their ideas into his advocacy plans. Paul Nelson has a blog that has much information regarding advocacy.  The link is: http://paulsnewsline.blogspot.com/

The Technology group has started rolling out Office 2007 to computers on the SCLS network that couldn’t have it before.  This project is something the libraries have wanted and are excited about.  Testing and planning for Windows 7 is now starting.

J. Anderson has been doing library in-service training on gadgets and OverDrive.  After a recent session in Mount Horeb, a comment was posted to scls-announce which elicited many other very positive comments for her work.

Raina Roloff, director of the North Freedom Library, completed first step of compliance plan by sending us a letter indicating her intention to register for the needed catalog class.

The BadgerNet stimulus grant is still on hold.  The Joint Finance Committee has approved the grant, but the contract extension for the service for the next 3-5 years is still on hold. 

The multitype committee met last week.  Their notes will be available online.  One of the discussion items was a change in governance for the multitypes.  The MALC committee is difficult to recruit and retain, and having more active involvement in planning from the multitypes seems desirable.  Also, the representation on the various other governance committees from MALC members is not working as well as hoped.  A proposal will go to the committee in October.  If a change is made, it will require a bylaws change.

A request was made by a member library to discuss posting SCLS staff schedules online at the Administrative Council.  The AC did not feel this was necessary, but SCLS staff are doing some things to hopefully improve the communication when people are out of the office.

Administrative Council (AC) Report: The minutes may be viewed here: http://www.scls.info/committees/ac/minutes/2010-02-18.pdf

Multitype Advisory Committee (MALC) Report:  

Other Business

a. Action on Addendum to the ILS Agreement:  G. Poulson moved approval of the Addendum to the ILS Agreement.  R. Barden seconded.  Motion carried.

Information sharing: 
Gary Poulson and Jaime Healy-Plotkin shared their experiences at Library Legislative Advocacy Day in Washington D.C.

S. Morrill noted Shawn Brommer presented at the American Library Association conference in June, and will be doing her presentation for the board in August.

J. Pugh reminded the board to mark their calendars for System Celebration, which will be September 21 at the Wintergreen resort in WI Dells.  She also noted the Foundation will be hosting a Cornerstone Award event on November 11th, with the location yet to be determined.

Meeting adjourned at 1:05 p.m.

Heidi Moe, Recorder