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SCLS Board of Trustees
Minutes

August 9, 2010 12:15 p.m.
SCLS Headquarters

Present:  J. Ashford, R. Barden, C. Chapman, F. Cherney, P. Cox, L. Davis-Brown, M. Furgal, J. Healy-Plotkin, T. Iaccarino, B. Keen, S. Martin, G. Poulson, J. Pugh, N. Stevenson, P. Townsend, D. Wiganowsky

Also Present:  H. Moe, S. Morrill, S. Brommer, T. Herold
Absent:           H. O’Donnell
Excused:         J. Harrington, N. Holman, T. McIlroy, M. Nelson, P. Westby

 Call to Order: J. Pugh, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors and new board members: Shawn Brommer, SCLS Youth Services and Outreach Consultant was introduced.
  2. Changes/additions to the agenda: none
  3. Requests to address the board: none

Minutes: L. Davis-Brown moved approval of the July 12, 2010 minutes.  R. Barden seconded.  Motion carried.

Bills for Payment/Financial Statements: G. Poulson reviewed the bills for payment and moved approval.  C. Chapman seconded. Motion carried.   

President's Report:  Janet attended the Fox Lake Correctional Institution graduation ceremony.

Taking Libraries into the Community (ALA Conference Presentation) – Shawn Brommer, SCLS Youth Services Outreach Consultant:  Shawn’s presentation can be found on the ALA website at: http://presentations.ala.org/images/d/d4/Taking_Libraries_Into_the_Community.pdf
Shawn discussed different programs developed to reach out into the community.  They include: Motheread/Fatheread, Reach Out and Read, the Dane County Juvenile Detention Center Outreach, Think Outside the Book, Book vs. The Movie, and Reel to Real.
A summary of Shawn’s report is attached.

Committee Reports:
Personnel: Six month goals for Director, Martha Van Pelt: 
C. Chapman noted the committee met to discuss the 6 month goals for Martha.  Some of these goals include preparing the 2011 budget/plan, becoming familiar with the SCLS governance structure, SCLS Foundation board, visiting legislators, WLA & Advocacy, as well as orientation of the consultants and staff in delivery, automation, and ILS.  The committee will meet with Martha to discuss these goals after the September board meeting.  C. Chapman will meet with her at three months and six months.  It was suggested that the board members introduce themselves to Martha at the September board meeting and share some information about themselves (occupation, who they represent, etc.).

SCLS Foundation Report:  L. Davis-Brown noted the committee met last month. Trish Priewe was welcomed as the newly appointed foundation board member.  A newsletter will be sent in August or September.  The Cornerstone event will take place November 10th.  Corporate sponsors are being pursued to host the event. 

Circulation and ILL Statistics:  No report.

System Director's Report:

Stef noted Maya Cole is no longer a trustee for the Madison Public Library board and therefore is no longer a trustee on the SCLS Board.

The  grant request to Alliant Energy has been funded in the amount of $1800.  This grant will pay for the speaker for our Teen Symposium in September.  Maryann Mori will speak about library services for pregnant/parenting teens.

Monona Public Library will be the 2010 Library of the Year.  From the WLA announcement:  “Under the creative leadership of the late library director Demita Gerber and her staff, the Monona Public Library has gone from good to great! The library has launched several innovative programs and initiatives and has developed collections in strategic areas”

Rick Grobschmidt, the current head of the Division for Libraries, Technology, and Community Learning, will be retiring as of September 10.  Because of the organization of Wisconsin government, this position is the closest thing to a “state librarian” in Wisconsin.  He will be replaced by Kurt Kiefer, the chief information officer and executive director of Research and Program Evaluation for the Madison Metropolitan School District.

Delivery has been working with Delta Properties on the various changes they would like to implement.  The idea of a separate garage building didn’t work out, so they are looking at putting a lift in the existing garage, which will require some changes to the HVAC systems (a good idea anyway!).  The cost for these changes and the changes to the docks which have been previously discussed will be about $30,000, which was included in the mid-year budget.  The delivery staff is investigating a used lift, which would cost around $5000, and can be taken from the existing 2010 budget.

Delivery, working with WiLS, is taking some beginning steps to investigate a direct connection to Illinois and Michigan so libraries would no longer need to mail materials to these states.  It is very early in the process, so it is uncertain if it is feasible and how much it would cost.

Resources for Libraries and Lifelong Learning (RLLL) has implemented a new process for ILL which automatically sends requests to our ILL system from WISCAT.  The expectation was that the number and type of requests would stay the same, but the number of requests has increased significantly.  SCLS, Madison Public, and RLLL staff are all working to resolve the issue.

The project to migrate to a new ILS continues to move forward. A training schedule is done, and the migration schedule is now set, with the cutover to the new system occurring over Martin Luther King Day weekend, which is advantageous because not all libraries are open on Monday.

There is a new area of the SCLS website targeting outreach services: http://www.scls.info/outreach/index.html
Shawn Brommer has created a site that includes resources related to outreach planning, ADA,  adult literacy, resources for job seekers, working with seniors, and much more.

Cheryl Becker will be working on an article related to her LSTA grant for 2009, which was related to resources for caregivers. The article will appear in the Journal of Consumer Health on the Internet

Tracy Herold, director of the Sun Prairie Public Library, was featured in a Wisconsin Public Radio program about libraries:  http://clipcast.wpr.org:8080/ramgen/wpr/jca/jca100802a.rm

Seven listening sessions for the candidates for state legislature will be held around the system.  Libraries in each senate district are organizing session for their districts.  Mark Ibach is also working with the Wisconsin Library Association on messages for library advocates for this summer and fall.

The System Celebration registration deadline is September 7th.  Please register at http://www.scls.info/about/systemceleb/index.html

The November board meeting will be held at the South Madison Branch library, with a tour of Delivery following the meeting.  No videoconferencing will be available for that meeting.

Administrative Council (AC) Report:
The minutes may be viewed here: http://www.scls.info/committees/ac/minutes/2010-02-18.pdf

Multitype Advisory Committee (MALC) Report:  
Other Business:  None

Information sharing: 
S. Martin expressed her appreciation for Shawn’s presentation as well as Cheryl Becker’s presentation last month.  The information they shared is useful in advocacy efforts.
C. Chapman noted the WLTF (Wisconsin Library Trustees & Friends) will be meeting at 10 a.m. on Saturday August 14th at SCLS Headquarters.  All trustees are welcome to attend.

Meeting adjourned at 1:17 p.m.

Heidi Moe, Recorder