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SCLS Board of Trustees

Minutes

September 11, 2006 - 12:15 p.m.
SCLS Administration

Present:  R. Barden, T. Brown, F. Cherney, E. DeSchmidt, J. Hanson, J. Healy-Plotkin, M. Howe, T. Iaccarino, R. Keen, C. McGuire, N. Nelson, H. O’Donnell, G. Poulson, J. Pugh, J. Taft, P. Westby, J. Wheeler, K. Williams

Also Present:  P. Davis, H. Moe, S. Morrill, B. Dimick
Absent:           E. Krszjzaniek, P. Townsend
Excused:         R. Curtis, L. Davis-Brown, J. Kreten

Call to Order: Pres. J. Taft called the meeting to order at 12:20 p.m.

  1. Introduction of guests/visitors and new board members: Shawn Brommer, Youth Services/Outreach Coordinator was introduced.
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: C. McGuire moved approval of the August 14, 2006 minutes.  M. Howe seconded.  Motion carried.  Tom Brown requested a delivery cost report.  Phyllis noted Bruce Smith, Delivery Coordinator would be speaking at the November board meeting.

Bills for Payment/Financial Statements:  B. Keen moved approval of the bills for payment in the amount of $170,531.14.  J. Hanson seconded.  Motion carried.   

President's Report:  Jack Taft noted he will be resigning from the board due to health reasons.  Francis Cherney will fill in as President for the remainder of the year.  K. Williams thanked Jack for his years of service to the board. 

Committee Reports:  The Advocacy Committee will be meeting after the October Board meeting.  They will finalize the application form for Annual Library Legislative day in Washington, discuss and finalize a timeline for the application process and also determine the criteria for selecting a SCLS representative to attend.  They will bring their recommendations to the board for approval at the November meeting.

SCLS Foundation Report: 
Phyllis noted Sue Ann Thompson has agreed to be on the honorary board.  Jodi Sweeney and Phyllis recently visited Mazomanie, DeForest and Cottage Grove to discuss the SCLS Foundation.  It looks like the Monroe Board may be the first to sign a membership agreement.  Recruitment for a planning committee is underway as well as development of PR materials for the Foundation campaign.

Circulation and ILL Statistics: No report.

System Director's Report:  Phyllis and Stef are working on the 2007 budget and annual plan.  The Budget/Finance/Personnel Committee will be meeting October 2 to review and discuss the annual plan, 2007 budget and resource contracts.  Their recommendation will be presented to the board for approval October 9th.

The delivery project is moving along.  Bruce Smith will give a presentation at the November board meeting.

The State has decided to stay with Autographics as the vendor for WISCAT-ILL. Most of the expense for the product will continue to be covered by LSTA funds.  Phyllis asked the state to close the gap between the cost and the price for systems.  The State’s contract with Autographics is for five years, but can be cancelled at the end of any year. 

With regard to the LSTA evaluation plan, the DLTCL staff is looking back at the last five years and ahead to the next five years. SCLS libraries have suggested that the funds be used in the future to push toward new directions.

SCLS was praised by staff from the Kilbourn Public Library for creating big savings for the Wisconsin Library Association by providing A/V and computer equipment for the upcoming conference at the Kalahari.  The hotel would have charged quite a bit for the use of specific equipment and SCLS was happy to help defer those costs.

There is still time to register for System Celebration!

Stef discussed the LSTA grants SCLS is applying for – Delivery ($60,000), System Technology ($44,000), which are non-competitive.  The Family Literacy grant and “Digital Books for Everyone” are competitive grants. 

SCLS is moving ahead with hiring a Library Technology Coordinator.  The ad has been placed, resumes have been received, and the committee will review the resumes and determine which applicants will be interviewed in early November.  The job description for the Continuing Education Coordinator has been distributed to staff and member libraries for review and the ad will be placed shortly.

SCLS is in the process of planning for the annual meeting, which will be held in April.

SCLS announced to its members that the Administrative staff will be available via IM (Instant Messaging).  We’re experimenting with a new method for communicating with one another and member libraries.  This will give people a chance to try different technology and perhaps view this as the first step toward IM reference projects.

The Counting Opinions test project is proceeding.  Six libraries, including Madison, have volunteered to participate in trying this survey tool.  Regularly seeking input from the public that we serve is one of the major directions included in the strategic plan.  More information can be found on the web at www.scls.info/plans/demographics06.pdf

SCLS is partnering again with Wisconsin Public Television.  Three programs will acknowledge SCLS – Plaza Sesamo, Between the Lions, and Reading Rainbow.

Report on 2006 Summer Library Reading Program – Shawn Brommer
Shawn shared some impressive statistics and information about the benefits and value of the Summer Library Program for children. As all reports are received, the data will be combined and made available for advocacy efforts and shared with the libraries and the greater community.

Information Sharing: None

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report: Agenda and Minutes for the above committees can be found on the web at: http://www.scls.info/committees/index.html

Other Business: Phyllis noted several terms for SCLS Trustees, representing Dane County, will be expiring at the end of this year.  She encouraged those who have suggestions and recommendations for suitable replacements to contact the office of the County Executive.

Meeting adjourned at 1:30 p.m.

H. Moe, Recorder       

For more information about the Board of Trustees, contact Heidi Moe.