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SCLS Board of Trustees

Minutes

September 10, 2007 - 12:15 p.m.
SCLS Administration

Present:  R. Barden, F. Cherney, R. Curtis, L. Davis-Brown, J. Hanson, J. Healy-Plotkin, T. Iaccarino, R. Keen, G. Markle, T. McIlroy, N. Myers, N. Nelson, H. O’Donnell, G. Poulson, J. Pugh, P. Townsend, J. Wheeler

Also Present:  J. Chase, P. Davis, H. Moe, S. Morrill, B. Dimick
Absent:           E. DeSmidt
Excused:         J. Kreten, P. Westby, L. Schmidt, J. Wheeler

 Call to Order: F. Cherney called the meeting to order at 12:18 p.m.

  1. Introduction of guests/visitors and new board members: Julie Chase, Director of Dane County Library Service, was introduced.
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: G. Poulson moved approval of the August 13, 2007 minutes.  R. Barden seconded. Motion carried.

Bills for Payment/Financial Statements: J. Pugh reviewed the bills for payment in the amount of $70,728.14.  J. Hanson seconded.  Motion carried.   

President's Report:  Nancy Nelson, Sauk County Alternate, will be filling in for Joan Wheeler for the next 6 months, as Joan has commitments that will not allow her to attend board meetings.  Two Dane County Board members are needed to fill vacancies on the board. 

Committee Reports: 

  1. Emerging Issues:  J. Healy-Plotkin noted the committee met.  They discussed ideas that included the need for information sharing from the “outside,” and possibly inviting a speaker or a representative from County Boards to share information.

SCLS Foundation Report:  L. Davis-Brown noted the website is up!  Pardeeville is joining the foundation.  Jacquelyn Mitchard has offered to display donor cards for the foundation at her book reviews.  Sue Ann Thompson, who runs the Woman’s Health Literacy Council, has offered valuable information as well as contacts.  Bob Wills has also offered names of potential donors.  

Circulation and ILL Statistics:  Phyllis noted LINK circulation is up on average almost 4%.  Non-Madison circulation is up more than 6%.

 System Director's Report: 

There was a System and DLTCL annual meeting held last week where it was announced that COLAND will be having a “Strategic Visioning Summit and Year of the Library’s Future.”

DLTCL has suggested we draft our 2008 budget assuming the 4% increase will be included and passed in the state budget.  That assumption would equal an additional $84,525 for SCLS.  Phyllis and Stef are working on the 2008 budget and plan which will be brought before the board in October for approval.  It needs to be submitted to the state by 10/15/07.

DLTCL is also assuming that the funds for the library service contracts will be included in the budget. The group working to restore our access to those funds seems to be making some progress.  A draft proposal is under review.

The repeal of Maintenance of Effort for libraries, as well as deleting the provision that would exempt the payments counties make to public libraries from county levy limits, are big issues of concern to libraries and are still in the version of the budget proposed by the Republican Assembly.

Regarding district legislation, Representative Townsend will be submitting the current draft and WLA’s recommendations for re-draft to the Legislative Reference Bureau.  Although there is a long way to go, we have gained some momentum and Rep. Townsend’s support is appreciated.

The Library Emporium has closed its doors.  Unfortunately, despite changes made, it proved to be very labor intensive and more costly than the revenue generated for both libraries and SCLS.  Three Madison businesses started with the same business model at the same time the Emporium began and at least two of them have closed down for the same reason we have.

Directions to System Celebration at Sweet Sophie’s in Waunakee were distributed to the board.  Be sure to turn at Carl Statz!

The Madison Mayor is supporting a new MPL Central Library, but there is not enough money to cover the costs. However the Mayor did commit to enough funding for a new South Madison Branch Library.

Stef noted we are applying for six LSTA grants, which are due September 12, 2007.

Delivery and some Administration staff are meeting with the Quipu group to discuss a new database-driven online system for Delivery. Demco will be taking a tour of the delivery facility and discussing delivery products.  Bruce met with TechLogic to discuss possibilities for automated sorting systems into the red bins.  TechLogic will soon be visiting Delivery to view the operations and discuss options.  A meeting will take place with RR Donnelly to discuss the carts Bruce patented.

The Wisconsin Public Library Consortium met in August.  Arrowhead and Southwest library systems will be joining next year.  Every system in the state is participating!  We will be adding some downloadable music to test, but we won’t be purchasing any more downloadable video this year.

The Gates foundation is giving money to states to do training in serving Spanish speakers, similar to what they did with “Greener Pastures” last year.  The training in Madison will take place in December, although it will be available in other systems as well.  The Gates grants for computers will not be occurring until 2009 and they will require a matching component.

Project Play Continuing Education registration is complete and the classes will begin next week (75 people have registered!) An SCLS staff in-service on developing facilitation skills will take place September 26th.

The Verona Public Library will be hosting a Civil War reenactment the last weekend in September.  A traveling Lincoln exhibit is also on display.

Report on Dane County Governance Options Study:   Julie Chase, Director of the Dane County Library Service, provided insight into why the study was conducted, what the findings were, and what steps will next be taken by the Dane County Library Board.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report: Agenda and Minutes for the above committees can be found on the web at: http://www.scls.info/committees/index.html

Other Business: Phyllis reminded the board to fill out the surveys included in the board packet and return them by September 24th.

Meeting adjourned at 1:15 p.m.

For more information about the Board of Trustees, contact Heidi Moe.