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SCLS Board of Trustees

Minutes
September 14, 2009 12:15 p.m.
SCLS Administration

Present:  C. Chapman, F. Cherney, M. Cole, L. Davis-Brown, J. Hanson, J. Harrington, J. Healy-Plotkin, T. McIlroy, N. Nelson, G. Poulson, J. Pugh, P. Townsend

Also Present:  H. Moe, P. Davis, S. Morrill, Megan Schliesman
Absent:           E. DeSmidt, J. Morre,
Excused:         R. Barden, M. Furgal, T. Iaccarino, B. Keen, T. Kriegl, S. Martin, M. Nelson, H. O’Donnell, L. Schmidt, P. Westby

 Call to Order: J. Pugh, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors and new board members: Megan Schliesman, CCBC, was introduced.
  2. Changes/additions to the agenda: The Personnel Committee recommendation for Board action for out-of-class pay for fleet mechanic does not need to be addressed.
  3. Requests to address the board: None

Minutes: G. Poulson moved approval of the August 10, 2009 minutes P. Townsend seconded.  Motion carried.

Bills for Payment/Financial Statements: N. Nelson reviewed the bills for payment in the amount of $104,189.61 and moved approval.  J. Hanson seconded.  Motion carried.

President's Report: Janet encouraged the Board to attend System Celebration September 24th.  November 11th is the SCLS Foundation fundraising event at Promega honoring Peter and Ann Hamon.

What should Library Board members know about Intellectual Freedom? – Megan Schliesman, Cooperative Children’s Book Center (CCBC) Megan gave a great presentation and distributed an article written by James LaRue called “Budda at the Gate, Running: Why people challenge library materials”.  It is important that library board members know and understand the collection policies of their libraries as well as understand and follow the rules of the ALA Code of Ethics.

Committee Reports:
Personnel:
1. Recommendation for Board action on appeal of termination of D. Sullivan.  On behalf of the Personnel Committee, C. Chapman moved approval to sustain the termination of D. Sullivan’s employment with the South Central Library System.  J. Hanson seconded.  Motion carried.

Facilities: The new space is almost completed.   As of October 1st, staff will be able to begin moving things into the new space.  The board is welcome to tour the new facility after our meeting today.  There will need to be a Facilities Committee meeting next month to discuss and approve the sublease with WLA.  The move to the new facility will be November 19th & 20th.

Advocacy:   The online toolkit is being re-vamped. In January or February, an advocacy presentation will be given to the Sun Prairie Public Library board, friends, and city council.  A survey will be sent to our member library board presidents asking 7 key questions regarding how they are advocating for libraries. 

SCLS Foundation Report
:  L. Davis-Brown noted the committee set a goal of raising $20,000 by the end of the year and encouraged everyone to attend the fundraising event November 12th which will honor Peter and Ann Hamon with the SCLS Foundation Cornerstone Award.  The annual joint meeting of the SCLS Foundation Board and member libraries will be held October 27th. 

Circulation and ILL Statistics:  None.

System Director's Report:
Phyllis noted the Governance meeting will be Friday at Olbrich Gardens and we hope to get feedback from the libraries for the go ahead to begin the changes.  If the Task Force proposal is approved, then the ILS contract will be reviewed by our legal experts.  Information will be provided to the Board in the October mailing.

We received more than 120 applications for the Technology Projects Manager position.  Phyllis and Stef reviewed and reduced that number to 23 and those applications are being reviewed by the hiring committee.  We expect their recommendations by September 28th with six candidates to be interviewed in October.

Paul Nelson is serving as the Interim Director at the Portage Public Library.  Cheryl Becker is participating in interviewing three candidates this week.

Dane County is experiencing issues with their budget, particularly in the areas of delivery funding and hiring for vacant positions. 

Stef noted that in light of all of the upcoming changes, in October, SCLS staff will have an in-service presentation on coping with and managing change.

LSTA grants were submitted last week.  All of the grants outlined in the July “System Director’s Report” were submitted, with the exception of the “Innovative Use of Technology” grant.  Because of filtering concerns, that grant proposal was not submitted.

All of the Administration staff reviews have been completed.   The budget process is now starting, and the board will be approving the budget next month.  There will need to be a budget/personnel meeting before the next board meeting.

SCLS staff participated in an “unconference” of technology staff from many of the public library systems in the state.  It was a chance for people to get together, exchange ideas, and network.  The group is planning to meet annually, and has named their meeting “Camp Tech-a-Talka.”

This is AskAway Awareness week.  AskAway is the service where patrons can go online and ask a question of a librarian through chat software.  Board members are encouraged to try out the service and share their experiences with staff:  http://www.askaway.info.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:
Agenda and Minutes for the above committees can be found on the web at: http://www.scls.info/committees/index.html

Other Business

Information Sharing:
C. Chapman noted the WLA conference will be October 19-23 in Appleton and the speaker for Trustee Day on the 22nd is Kathy Pletcher.

The Budget/Finance/Personnel committee will be meeting in October.

Meeting adjourned at 1:30 p.m.

Heidi Moe, Recorder

For more information about the Board of Trustees, contact Heidi Moe.