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SCLS Board of Trustees

Minutes

October 9, 2006 - 12:15 p.m.
SCLS Administration

Present:  R. Barden, T. Brown, F. Cherney, R. Curtis, L. Davis-Brown, E. DeSchmidt, J. Healy-Plotkin, M. Howe, T. Iaccarino, R. Keen, N. Nelson, H. O’Donnell, G. Poulson, J. Pugh, P. Townsend, J. Wheeler

Also Present:  P. Davis, H. Moe, S. Morrill, B. Dimick
Absent:           E. Krszjzaniek
Excused:         J. Hanson,J. Kreten, C. McGuire, P. Westby, K. Williams

Call to Order: Pres. F. Cherney called the meeting to order at 12:15 p.m.

  1. Introduction of guests/visitors and new board members: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: R. Curtis moved approval of the September 11, 2006 minutes.  H. O’Donnell seconded.  Motion carried. 

Bills for Payment/Financial Statements:  T. Iaccarino moved approval of the bills for payment in the amount of $123,494.39.  M. Howe seconded.  Motion carried.   

President's Report:  No report. 

Committee Reports: 
Budget/Finance/Personnel – the committee met October 2, 2006 to consider the Annual Plan, 2007 Budget, and Resource Contracts.  On behalf of the Budget/Finance/Personnel Committee, Tom Brown moved that the following be accepted and approved:

2007 Annual Plan – M. Howe seconded.  Motion Carried
2007 Budget/Notes – G. Poulson seconded.  Motion carried.
2007 Statutory Resource Contract – J. Pugh seconded.  Motion carried.
2007 Supplementary Resource Contract – M. Howe seconded.  Motion carried.

The Committee also requested an updated acronym list be distributed to the board at the beginning of each calendar year and to any Trustee appointed to the board during the year.

SCLS Foundation Report:  L. Davis-Brown noted the board will meet October 25, the website is under construction, the brochures are almost finished and will be available shortly, and the Monroe Public Library has deposited funds into the foundation. So far,  the Honorary Committee includes Alicia Ashman, Sue Ann Thompson, Jacquelyn Mitchard, Jessica Doyle, Gordon Faulkner and Katharine Lyall.  The Board is looking for more citizen members, so if anyone has suggestions, please let Linda know.  More visits to member libraries are being scheduled.

Circulation and ILL Statistics: No report.

System Director's Report: 
Francis Cherney was awarded Outstanding Trustee of the Year at System Celebration.  Because he could not be present, Phyllis presented the award to him at the board meeting.

It appears that OWLS, Nicolet, and Kenosha intend to drop out of Autographics-based WISCAT-ILL and go with OCLC for ILL.

Four years ago, WPLC did a survey of library users and non-users to determine attitudes toward public libraries.  WPLC is considering repeating the survey to determine any trend changes.  Joshua Morrill has presented a new proposal to WPLC and a subcommittee will review potential questions for the survey.

Jack Taft has resigned from the board and two parties will be held for him – one on 10/11/06 at the High Point Branch, and another on 10/26/06 at the Madison Senior Center.

The Multitype/CE Coordinator position has been advertised and a selection committee has been formed.

Thirteen applications were received for the Library Technology Coordinator position.  Seven candidates were selected to complete a writing exercise.  The committee will review the writing and determine the top 4 four candidates to interview.

Phyllis, Shawn Brommer and Stef met with Sue Fulks from CESA 5.  She is the 2007 Program Chair for the Wisconsin Educational Media Association Conference, which will be held at the Monona Terrace in the spring. Many great ideas were exchanged for sessions that could be of interest to both school libraries and public libraries, which may ultimately result in fostering increased collaboration between the two groups.

Cheryl Becker and Shawn Brommer will be giving a presentation on social software (MySpace, etc.) and the safety issues related to them, to the Portage Library Board.  This topic may be an emerging issue we need to be concerned about.  Some member libraries are seeing more use of these sites and are concerned about safety issues, “quality” of the content, complaints from patrons about what teens are viewing, and how to handle the PR aspect while respecting intellectual freedom rights of library users. 

DOPA (Deleting Online Predators Act) is a bill that passed the US House of Representatives in July.  This act would require libraries that receive certain federal funding to block “social networking sites” and “chat rooms”.  The concern with this act is that the definition is too broad and it is not clear exactly what will be blocked.

An LSTA grant funded an Early Literacy Symposium that was held in September 2005.  An evaluation of this symposium was sent to attendees and the results were very positive.  Of the 41% that responded, 65% have incorporated at least one technique they learned into their story times and have shared at least one handout about early literacy with parents.  Seventy percent have shared at least one literacy hint with parents during a story time.

A Citizen Technology Advisory Board has been formed. The idea was to find a group of people willing to respond to questions about technology projects SCLS is offering or considering.  An email was sent to people listed as library advocates and the response was astounding.

Information Sharing:
J. Pugh noted the Personnel Committee will be meeting following the board meeting for the Director’s six month review.

M. Howe commented on “Automark”, the automatic ballot machine, and noted it has received good reviews and is easy to use, even for people with print disabilities.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report: Agenda and Minutes for the above committees can be found on the web at: http://www.scls.info/committees/index.html

Other Business: None

Meeting adjourned at 1:00 p.m.

H. Moe, Recorder       

 

For more information about the Board of Trustees, contact Heidi Moe.