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SCLS Board of Trustees

Minutes

October 8, 2007 - 12:15 p.m.
SCLS Administration

Present:  R. Barden, F. Cherney, R. Curtis, L. Davis-Brown, E. DeSmidt, J. Hanson, J. Healy-Plotkin, T. Iaccarino, R. Keen, N. Nelson, G. Poulson, J. Pugh, L. Schmidt, P. Townsend

Also Present:  P. Davis, H. Moe, S. Morrill, B. Dimick
Absent:           G. Markle
Excused:         J. Kreten, T. McIlroy, N. Myers, H. O’Donnell, P. Westby, J. Wheeler

 Call to Order: F. Cherney called the meeting to order at 12:20 p.m.

  1. Introduction of guests/visitors and new board members: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: G. Poulson moved approval of the September 10, 2007 minutes.  R. Barden seconded. Motion carried.

Bills for Payment/Financial Statements: P. Townsend reviewed the bills for payment in the amount of $99,144.22.  G. Poulson seconded.  Motion carried.   

President's Report:  Francis thanked the budget/finance/personnel committee for their efforts in reviewing the budget, plan, and resource contracts.  Phyllis thanked the System Celebration Committee and also Mark Ibach and Cheryl Becker for their participation in creating a great event.  180 people attended System Celebration this year!

Committee Reports: 

  1. Budget/Finance/Personnel Committee
    1. 2008 Annual Plan:  The board unanimously approved the 2008 Annual Plan.
    2. 2008 Budget and 2008 Resource Contracts:  Linda Davis Brown moved approval of the budget and resource contracts on behalf of the budget/finance/personnel committee.  Motion carried.

SCLS Foundation Report:  L. Davis-Brown noted a direct mail campaign will occur October 23rd.  Financial reports will be available to share at the next board meeting.  A fundraising seminar is taking place November 7th and everyone is invited to attend.  Phyllis and Bob visited Vesper and Cross Plains and also the head of the Alliant Energy Foundation.  Possibilities for a partnership exist.

Circulation and ILL Statistics:  No report.

System Director's Report: 

Phyllis asked the trustees to fill out the survey that was included in the September mailing and return it to Heidi.

The word from LD&L is that we should be OK as far as the budget goes.  With regard to county budgets, Green County and Sauk County appear to be alright, Dane may receive the same funding as last year, which is a cut, but the Columbia County Finance Committee budget cuts out delivery.

The lease for the SCLS Administration facility will end in 2009.  Because the cost for overhead per square foot is well over $6, in addition to rent,  Phyllis has started researching and comparing rent for different facilities in the area.  The Automation staff is at Madison Central and with a new library in the forecast for 2010, the consolidation of the administration and automation offices may be an option.  She will keep the Board posted.

A meeting is scheduled with our lawyer at Axley Brynelson to discuss SCLS being a sales agent for Cart-Tech LLC, with regard to the carts developed and patented by Bruce Smith.  The contract would be designed for SCLS to receive 10% of the sales commission for all carts sold.  Bruce would handle the sales as part of his employment for SCLS, with an employment contract that defined how the commission would be split.  After expenses are deducted from the sale commission, the profit would go to the SCLS Foundation. We hope to have a contract to present to the board next month 

MALC reviewed the multitype survey and it was decided not to continue the pizza party.  The committee also approved the 2008 budget and plan.

The Cottage Grove Library Board and Village board will vote to approve the location of a new library, which is on a 5 acre site next to the middle school currently under construction.

Stef shared some things that she has been working on this month.  She wrote a paper for the state level technology advisory committee, LITAC, about downloadable video and audio and their impact on libraries.  Once the committee has approved it, she will share it with the Board.

She has also been speaking at other systems about Web 2.0 technologies and libraries with Beth Carpenter from OWLS.  If the Board is interested, the wiki from her presentation can be found at http://makingchoices.pbworks.com/.

Delivery has recently hosted tours for Techlogic, Demco, and also the Quipu group, who have designed a web-based delivery management system.  It seems like more than what is needed, but it brought about ideas for how SCLS might improve access to the Delivery website.
This month we’ve been following up with libraries about Learning Express which is an online ACT/SAT/civil service test preparation product that the Reference Committee recommended.  The libraries are mostly in favor of adding it, so we’ll have that database available system-wide at the beginning of 2008.

Stef, Cheryl, Mark and Phyllis are working together to develop a “graphical depiction” of the relationships between members, counties, the system, etc., with the intent for it to be a useful training tool for staff, new directors and trustees.  It will be shared with the board when it’s complete.

Cheryl Becker has met with the folks working on the Legislative Audit Bureau report regarding libraries and cross-border issues.

An all day workshop about services for teens was held in the Dells this month and Shawn Brommer held an online “brain snack” about teen brain development.

Jean Anderson, CE/Multitype Coordinator and Stef attending an MPL staff meeting last month.  They each attended a separate meeting to share CE information and it was a great learning experience for both of them and they also got to play with the Dance Dance Revolution and with the Wii, too!!

As a reminder, WLA is in a couple of weeks.  Everyone is encouraged to attend!!

Information Sharing:  Dr. Curtis complimented Dane County for their Dane County Governance Options Study.  G. Poulson noted the article in the Wisconsin State Journal about privatizing library services and suggested the emerging issues committee look into it.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report: Agenda and Minutes for the above committees can be found on the web at: http://www.scls.info/committees/index.html

Other Business:  None

Meeting adjourned at 1:03 p.m.

For more information about the Board of Trustees, contact Heidi Moe.