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SCLS Board of Trustees

Minutes

October 12, 2009 12:15 p.m.
SCLS Administration

Present:  C. Chapman, F. Cherney, L. Davis-Brown, E. DeSmidt, M. Furgal, J. Hanson, J. Harrington, T. Iaccarino, S. Martin, T. McIlroy, N. Nelson, G. Poulson, J. Pugh, L. Schmidt, P. Townsend

Also Present:  H. Moe, P. Davis, S. Morrill
Absent:           M. Cole, J. Morre,
Excused:         R. Barden, J. Healy-Plotkin, B. Keen, T. Kriegl, M. Nelson, H. O’Donnell, P. Westby

 Call to Order: J. Pugh, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors and new board members: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: The September 14, 2009 minutes were approved.

Bills for Payment/Financial Statements: L. Schmidt reviewed the bills for payment in the amount of $150,893.20 and moved approval.  J. Hanson seconded. Motion carried.

President's Report: None

Committee Reports:

Personnel:

1. Roll Call vote to hold closed session for board consideration of the appeal of termination of J. Toney.  Phyllis Davis asked that the Board go into closed session, citing 19.85(1) (b) to consider the employment or performance of an employee.  Luella Schmidt moved that the Board go into closed session, and that motion was seconded by Elaine DeSmidt.  A roll call vote was taken and the vote was unanimous.
Board went into closed session at 12:22 p.m.

2.  Reconvene into open session:  Gary Poulson moved that the meeting return to open session. Luella Schmidt seconded the motion.  Again, the roll call vote was unanimous.  The meeting reconvened in open session at 12:30 p.m.

3.  Final recommendation on J. Toney appeal.  On behalf of the Personnel Committee, L. Schmidt moved approval to sustain the termination of J. Toney’s employment with the South Central Library System.  S. Martin seconded.  Motion carried.

Facilities:

1. Recommendation for Board action on WLA sublease.  On behalf of the Facilities Committee, C. Chapman moved approval of the WLA sublease as written.  J. Harrington seconded.  Motion carried.

Budget & Finance/Personnel:  Recommendation for Board action on:

1. 2010 Budget:  On behalf of the Budget Finance/Personnel Committee, L. Davis Brown moved approval of the 2010 Budget.  G. Poulson seconded. Motion carried.

2. 2010 Annual Plan: On behalf of the Budget Finance/Personnel Committee, L. Davis Brown moved approval of the 2010 Annual Plan.  L. Schmidt seconded. Motion carried.

3. 2010 Statutory Resource Services Agreement and 2010 Supplementary Services Agreement: On behalf of the Budget Finance/Personnel Committee, L. Davis Brown moved approval of the 2010 Statutory Resource Services agreement and the 2010 Supplementary Services Agreement.  J. Hanson seconded. Motion carried.


SCLS Foundation Report
:  L. Davis-Brown noted the fundraising campaign is on target and almost $13,000 has been raised to date.  The Cornerstone event for Peter and Ann Hamon will be held November 12th at Promega.  A sign-up sheet was passed around for those interested in volunteering to bring food and drink items to the event.  The annual joint meeting of the SCLS Foundation Board and member libraries will be held October 27th.    

Circulation and ILL Statistics:  None.

System Director's Report:

Phyllis noted six candidates have been scheduled to interview for the Technology Projects Manager at the end of October.

One of our delivery trucks, with about 486,000 miles, was hit from behind and totaled. The strategy of driving the trucks until they “die” has been a good one, but we will need to start replenishing our stock of trucks. 

The PR committee kicked off the “Libraries for Real Life” campaign and the website already has some good stories to share: http://www.librariesforreallife.org.

The Koha implement schedule was presented at the October LINK meeting.  The goal is to go live in September 2010.  A substantial amount of testing and developing needs to be done and staff have things well in hand. 

At the September 18th Technology Governance Conference, member libraries were in agreement to go ahead with new structure.  Based on the feedback received at the conference, changes were made to the ILS contract and it was reviewed by our attorney.  The Governance Task Force also reviewed the revised documents and pending any further changes, it will be sent to the LINK libraries for approval and signature by the library board presidents.  An “FYI” memo will also be sent to non-LINK libraries and county library boards informing them of the changes.  Two webinar/listening sessions have been set up to help answer questions for library trustees regarding the changes and how they impact their libraries.

Rock Springs has re-opened and Shannon Stiller has been hired as the new director at the Portage Public Library.

Stef noted we made our first month’s rent payment as well as the final payment for the change orders for our new space.  The SCLS office will be closed for the move November 19-23rd.

The Multitype Committee approved the SCLS 2010 budget and plan.  They also discussed the changes in governance and how it will affect the committee.  Currently there is a multitype representative on the technology committee, but not on other committees.  In the new governance structure, there will be a non-voting multitype representative on the delivery and technology committees as well as the Administrative Council.  A multitype summit will be held in May 2010.

Josh Morrill stepped in as presenter at the recent staff in-service because the scheduled presenter cancelled due to sickness.  Change, conflict styles and group interaction were discussed as well as an exercise to identify things people were worried and excited about with the move to the new building.

At a recent SOMBAW meeting, it was discovered that all systems, except for Southwest and Lakeshores, will offer no increase in staff wages in 2010.  Examples of other cuts systems are making includes cleaning services, SLP, materials budget, databases, printing services, professional journals, organizational memberships and state/national travel.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:
Agenda and Minutes for the above committees can be found on the web at: http://www.scls.info/committees/index.html

Other Business

Information Sharing: None

Meeting adjourned at 1:05 p.m.

Heidi Moe, Recorder

For more information about the Board of Trustees, contact Heidi Moe.