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SCLS Board of Trustees

November 14, 2005 - 12:15 p.m.
SCLS Administration

Present: T. Brown, F. Cherney, R. Curtis, L. Davis-Brown, E. DeSmidt, J. Hanson, T. Iaccarino, R. Keen, C. McGuire, N. Nelson, H. O’Donnell, G. Poulson, J. Pugh, J. Taft, P. Townsend, P. Westby, J. Wheeler, K. Williams, W. Zimdars

Also Present: P. Hamon, P. Davis, H. Moe, B. Dimick
Absent: M. Howe
Excused: A. Iwata, J. Kreten, T. Patton

Call to Order: President J. Taft called the meeting to order at 12:18 p.m.
a. Introduction of guests/visitors and new board members: None
b. Changes/additions to the agenda: The Selection Committee will report, not the Personnel/Selection Committee.
c. Requests to address the board: None

Minutes: G. Poulson moved approval of the October 10, 2005 minutes. J. Hanson seconded. Motion carried.

Bills for Payment/Financial Statements: T. Brown moved approval of the bills for payment in the amount of $388,342.81. R. Curtis seconded. Motion carried.

President's Report: J. Taft noted an article written by Thomas Bry regarding the future of libraries.

Committee Reports:

Selection Committee: K. Williams noted the committee will meet following the board meeting to review the draft of the system director position announcement in the WI State Journal. The ad will be placed on December 1 with a deadline of January 6, 2006. Interviews will take place in March. The committee also discussed an increase in salary for Phyllis Davis to serve as the interim director.

Circulation and ILL Statistics: No comment

System Director's Report:

The language and reform bills were passed by the Senate and are now in the Assembly Urban Affairs Committee. The maintenance of effort bill is still in committee.

Regardless of the Division’s stand on WISCAT, there is a strong push for the use of OCLC among certain libraries throughout the state. Sixty libraries are involved in a group services project based on OCLC.

The state is involved in a shared automation study. To some, it sounds like a good idea, but Peter noted that receiving funding from the legislature for upgrading and replacing of a statewide system would be a huge undertaking.

WLA created a brochure “Librarians Shouting,” which is a campaign for funding and support of Wisconsin libraries. Funds have been budgeted from SCLS to contribute to this campaign.

Dan Jacobson, Technical Support Specialist, currently services about 350 library computers and the number continues to rise. To help reduce the amount of time Dan spends installing games, etc., it was suggested that libraries learn to install their own games and that Dan might be able to create some guidelines to assist libraries. Peter will follow up with Dan regarding these suggestions. Peter advised the group that if the number of computers for Dan to support continues to grow either in number or complexity of operation, it would be necessary to either ration Dan’s time or to hire an assistant for Dan on a shared cost basis.

The Brown County Supervisors and the Brown County Library Board are butting heads concerning who runs the library. The issue will go to the Attorney General’s office for clarification and resolution.

Overdrive will be up November 7th, but the 300 books that are available have already been checked out!! Peter will propose to WPLC that some money be set aside to be put toward finding publishers that will offer unlimited usage of material for availability to patrons at all times.

A record retention schedule for Wisconsin libraries has been drafted by DLTCL and a list of interested librarians and archivists. This schedule includes over 130 kinds of records to be retained. Luckily enough, at this time it is advisory and not mandatory

Peter noted SCLS did not receive the DOA Contract for delivery services.

Phyllis noted a draft of the strategic plan is available on the website for comments and review. It will be presented to PLAC in January and then onto the Board for final approval.

The annual meeting will be held May 17 at Olbrich Gardens.

Progress continues toward the development of an SCLS Foundation.

Library Legislative day will be held at the Inn on the Park on January 31. Everyone is urged to register.

Peter’s “farewell” party will be held January 12 from 4 to 7 PM.

Information Sharing:
J. Wheeler noted the Sauk County Board will be meeting to discuss the budget.
K. Williams shared the plaque and poster she received as Trustee of the Year at WLA and thanked everyone for the award. She has also become a grandmother to Madeline Ann Williams.
B. Keen noted his granddaughter, Laurel Keen, will be performing in a ballet presentation at the Wisconsin Union Theatre Saturday.
J. Taft noted his grandchild was selected to play the viola in the Iowa High School Orchestra.
E. DeSchmidt stated the Dane County budget passed with increased funding of $20,000 for libraries.
J. Hanson inquired whether anyone had any suggestions for facilities that are in need of quality books left over from Oregon’s book sales. Peter referred her to Bruce Smith in Delivery.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:

Agenda and Minutes for the above committees can be found on the web at:

Other Business: None

Meeting adjourned at 1:04 p.m.

H. Moe, Recorder


For more information about the Board of Trustees, contact Heidi Moe.