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SCLS Board of Trustees

Minutes

November 12, 2007 - 12:15 p.m.
SCLS Administration

Present:  R. Barden, R. Curtis, L. Davis-Brown, J. Hanson, J. Healy-Plotkin, T. Iaccarino, R. Keen, G. Markle, T. McIlroy, N. Nelson, N. Myers, H. O’Donnell, G. Poulson, J. Pugh, L. Schmidt, P. Townsend

Also Present:  P. Davis, H. Moe, S. Morrill, J. Anderson
Absent:           E. DeSmidt,
Excused:         F. Cherney, J. Kreten, P. Westby, J. Wheeler

 Call to Order: J. Pugh called the meeting to order at 12:20 p.m.

  1. Introduction of guests/visitors and new board members: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: G. Poulson moved approval of the October 8, 2007 minutes.  J. Hanson seconded. Motion carried.

Bills for Payment/Financial Statements: P. Townsend reviewed the bills for payment in the amount of $583,171.95.  G. Poulson seconded.  Motion carried.   

President's Report:  Janet Pugh noted she attended the Mission Impossible CE, hosted by the McMillan Memorial Library, and the Fundraising for Libraries CE, hosted by SCLS.  She encouraged all Board members to contribute toward the Foundation.

Committee Reports:  None

SCLS Foundation Report:  L. Davis-Brown noted the direct mail campaign has generated 30 donations to date totaling approximately $3,550.  She thanked those that volunteered to help with that campaign.  John and Patty Noel from Portage County have agreed to serve on the Foundation Honorary Committee.  There will be a meeting of the major gifts committee in December and the financial reports from M&I will be available at the December Board meeting.  Phyllis noted Bob Blitzke has announced he will be retiring in early 2008.

Circulation and ILL Statistics:  No report.

System Director's Report:  A trustee newsletter, put together by Cheryl Becker and Mark Ibach, will be sent to all member library trustees.  This will occur quarterly and will also be posted on the webpage.  June Hanson commented that the newsletter was easy to read, contained lots of good information and was presented in a user-friendly way. 

The state budget passed.  Some important considerations for libraries went our way.  The municipal levy limit is 3.86% (or the percentage of new construction) for budgets passed in 2007 for 2008.  Payments to libraries from counties are exempt from the levy limit.  It appears that the levy limit will be 2% for 2009 budgets passed in 2008.  It will be important for libraries to receive the best increases possible this year because next year will be more limited.  Maintenance of effort has been preserved.

Some county library budgets are still in the air.  Dane County may receive additional funding in an amendment.  We are depending on Dr. Curtis to press for a better budget for Columbia County libraries than what was recommended by the County Board Finance Committee.

Amendments from WLA were included in a bill regarding confidentiality of library records and protection of library patron privacy in libraries using video surveillance systems.  The amendments will continue to protect library patron privacy, but still allow library staff to provide library surveillance videos or other library records to police when criminal activity is suspected or witnessed.  The Library Records Bill passed with a bipartisan report.  It allows the library to decide whether or not to release video camera tapes to law enforcement without a court order.

As you all know, the price of gas continues to rise.  Our Delivery folks have installed a new heating device, which they received free of charge, on a van that can run on 100% biodiesel.  The heater is designed to keep the fuel from gelling in the winter months.  If this works well, we may receive more heaters from the manufacturer, free of charge, to act as their “beta” fleet, which will allow us to use more biodiesel fuel.

Stef and Phyllis met with SCLS Delivery staff to discuss renting advertising space on the outside of the delivery trucks.  The staff feels that it would be better to pursue relationships with state agencies and other non-profit partners rather than commercial entities.  The Wisconsin Department of Tourism was suggested as an agency that may be interested in the service. The staff will continue to investigate this possibility, and will bring more information back to the Board.  Greg Markle was concerned if we had to somehow bid out this opportunity rather than targeting one agency such as tourism.  Phyllis will investigate.

Wisconsin Library Legislative Day is Tuesday, January 22.  Registration forms will be included in the next board mailing.

The Holiday luncheon will be served at 11:30 a.m. on December 10th .  SCLS staff will be your hosts.

Stef noted Nichole Fromm has accepted a job with WiLS as their cataloging product support person.  Her last day at SCLS will be November 16.  A draft position description, which has been “re-vamped”, was sent to libraries and we plan to advertise the week after Thanksgiving. 

Automation has also had some staff changes.  Andrew Hoks, who was the Help Desk Technician, has been hired as the PC Technician II and Brian Hahn, who was the evening operator, has been hired to the full time position of Help Desk Technician.  Automation is advertising for an evening operator.

2007 LSTA is winding down and there is funding left to spend in the technology area, so the JTC committee has approved spending the money on server service agreements, server consultants and more gaming equipment. It appears that our LSTA training grant, literacy grant and wireless grant will be funded as well as the non-competitive technology and delivery grants.  However, our innovative use of technology grant will probably not get funded because there were many grants in that category and ours was a little lower on the list.

The Wisconsin Public Library Consortium met last week.  A couple of things that were discussed include SCLS experimenting with the capability to download NetLibrary electronic books and also the possibility of a shared gadget collection for the Wisconsin Public Library Consortium.  Since SCLS has held the gadget training, seven other systems have requested that training.  The training is hands-on and self-paced and only a few people can be trained at one time, making it difficult for us to do this training for each system.  We could, however, manage the collection of gadgets for WPLC and prepare a curriculum for the items in the collection for other systems and libraries to borrow and keep for an extended period of time. 

We’ve started talking about a new technology planning process with the member libraries and staff.  We’re looking for a lot of feedback and would like to bring in a facilitator for staff and member focus group sessions as well as possibly bringing in someone from the outside to take a look at how we do things and offer suggestions for improvement.  We will also be reviewing decision- making models from other consortium.  The hope is to come out of the process with a set of core principles that will influence how we plan and provide technology service.

The employee handbook is in the process of being reviewed and revised.  It will come before the Personnel Committee for approval in early 2008.

The SCLS Board Bylaws will need to be reviewed in 2008.

The promotional campaign for the databases is close to being ready.  Draft pages are up and the committee will be meeting in December.

Online Databases Overview:  Jean Anderson shared a brief overview of the databases offered by SCLS.

Information Sharing:  B. Keen moved the board recognize Bob Blitzke for his excellent work and accomplishments during his years of service to SCLS as well as recognizing his vital roll in the delivery department as well as the SCLS Foundation.  T. McIlroy seconded.  Motion carried.

Public Library Advisory Committee (PLAC) Report:
Multitype Advisory Committee (MALC) Report:
LINK Report: Agenda and Minutes for the above committees can be found on the web at: http://www.scls.info/committees/index.html

Other Business

  1. Approval of Totemaster contract:  The contract was not available for approval, therefore this topic will be put on December’s agenda.

Meeting adjourned at 1:23 p.m.

For more information about the Board of Trustees, contact Heidi Moe.