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SCLS Board of Trustees
Minutes

November 8 , 2010 12:15 p.m.
South Madison Branch, MPL

Present:  J. Ashford, R. Barden, C. Chapman, F. Cherney, P. Cox, L. Davis-Brown, M. Furgal, J. Harrington, J. Healy-Plotkin, T. Iaccarino, B. Keen, S. Martin, T. McIlroy, B. Moss, G. Poulson, J. Pugh,

Also Present:  H. Moe, S. Morrill, M. Van Pelt, T. Herold
Absent:           
Excused: N. Holman, M. Nelson, H. O’Donnell, N. Stevenson, P. Townsend, D. Wiganowsky, P. Westby

 Call to Order: J. Pugh, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors and new board members: None
  2. Changes/additions to the agenda: none
  3. Requests to address the board:  Terry McIlroy stated she is resigning from the board because she will no longer be able to attend the board meetings due to her work schedule.  Terry has been a very valued member of the board and will be missed.  The board thanked her for her service and wished her well.

Minutes: L. Davis-Brown moved approval of the October 11, 2010 minutes.  R. Barden seconded.  Motion carried.

Bills for Payment/Financial Statements: Terry McIlroy reviewed the bills for payment and moved approval in the amount of $131,250.96.  G. Poulson seconded. Motion carried. 

President's Report:  J. Pugh reminded the board of the Cornerstone event November 10th.

Approval of Nomination Committee Members:  J. Pugh appointed the following board members to the Nomination Committee: Richard Barden, Jennifer Harrington, and Phil Cox.  S. Martin moved approval of the nomination committee members.  G. Poulson seconded.  Motion carried.  The Nomination Committee will present their recommendations to the board in December with a vote in January.

Committee Reports:

Bylaws: 

G. Poulson presented the proposed changes to the Bylaws, which reflect the dissolution of MALC and amendments to language regarding the Administrative Council.  At the December board meeting, a motion will be made to approve the Bylaws and a vote will be taken.

SCLS Foundation Report:  L. Davis-Brown thanked those who helped in preparing for the Cornerstone event.  Over $9,000 in donations has been received and pledges are welcome.  M. Van Pelt noted if anyone would like to contribute food to the event but will be unable to attend, she will take care of delivering the donated items.

Circulation and ILL Statistics:  No report.

System Director's Report: 
M. Van Pelt noted SCLS is featured as an underwriter of the WI Public Television publication Access. 

S. Morrill noted she attended a Resources for Libraries and Lifelong Learning (RLLL) meeting to discuss ILL policy and WISCAT.  Currently, SCLS cannot send requests to some libraries in the state through OCLC or WISCAT, so requests are sent via email or faxed paper form. Madison Public Library and RLLL are working on a methodology to allow SCLS to send requests through WISCAT.    The cost to send requests to other libraries would be approximately $300 per year. 

At the October SCLS board meeting, a copy of “Fast Facts about WI Public Library Service 2009” was distributed and it stated that six out of ten residents were registered library users.  S. Morrill followed up on this fact and found two possible reasons for this statistic, which seems exceptionally high. One reason may be that a patron in Wisconsin can receive multiple library cards.  The other reason may be a purging issue – usually libraries will purge inactive patrons every 2-3 years, but other libraries may never purge inactive patrons.

J. Pugh inquired about the future of library funding with the newly elected legislators.  S. Morrill noted she attended the “Under the Dome” session at WLA.  One goal is for library supporters to send 100 cards of congratulations to each of the newly elected officials.

Carol Chapman, chair of WLTF, also noted the goal is to send personal letters of congratulations to the elected officials and include the “fast facts about libraries” flyer with each letter.

Administrative Council (AC) Report: The minutes may be viewed here: http://www.scls.info/committees/ac/minutes/2010-09-30.pdf
Tracy Herold noted the committee will meet November 18 and nominations for governance seats on the Administrative Council are being held.

Multitype Advisory Committee (MALC) Report:  
S. Morrill noted that MALC approved the proposal to disband the committee, and the Administrative Council will vote on the proposal next month.
Other Business: None

Information sharing:
 
G. Poulson reminded the board of the pot luck lunch that the SCLS Staff provides prior to the December board meeting.
J. Healy-Plotkin has attended National Library Legislative Day in Washington in the past, but will be unable to go this year.  SCLS funds the trip for two board members to attend the event.  If anyone is interested in going, please submit the application by December 13th.  The board will vote on the attendees at the January board meeting.
J. Pugh noted the Trustee Essentials 16: Ethics and Conflict of Interest Laws Applying to Trustees handout that was included in the board packet and introduced Beth Moss, the Madison Public Library representative to the SCLS Board.

Meeting adjourned at 12:48 p.m.

Heidi Moe, Recorder