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SCLS Board of Trustees


December 11, 2006 - 12:15 p.m.
SCLS Administration

Present:  R. Barden, T. Brown, F. Cherney, L. Davis-Brown, J. Hanson, J. Healy-Plotkin, M. Howe, T. Iaccarino, R. Keen, N. Nelson, H. O’Donnell, P. Townsend, G. Poulson, K. Williams

Also Present:  P. Davis, H. Moe, S. Morrill, B. Dimick
Absent:           E. DeSchmidt E. Krszjzaniek, J. Pugh
Excused:         R. Curtis, J. Kreten, C. McGuire, P. Westby, J. Wheeler

Call to Order: Pres. F. Cherney called the meeting to order at 12:15 p.m.

  1. Introduction of guests/visitors and new board members: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: M. Howe moved approval of the November 13, 2006 minutes.  N. Nelson seconded.  Motion carried. 

Bills for Payment/Financial Statements:  J. Hanson moved approval of the bills for payment in the amount of $141,063.39.  G. Poulson seconded.  Motion carried.   

President's Report:  F. Cherney noted Tom Brown and Kristi Williams’ term has expired, therefore this will be their last SCLS Board meeting.

Committee Reports: 
Advocacy – The committee distributed the application form for National Legislative Day, which will take place May 1-2 in Washington D.C.  Those interested in attending should complete the form and submit it to Mark Ibach prior to the Jan. 8th SCLS Board meeting.  Advocacy members will meet following that board meeting to review the applications and select two SCLS Board representatives.  The Board will approve the individuals selected at the February meeting.

SCLS Foundation Report:  L. Davis-Brown noted Phyllis and Bob Blitzke will be visiting member libraries from January through March to speak to library board members in hopes of setting up endowments with the Foundation.  The McFarland Friends have decided to participate in the Foundation.  A board member is needed to replace Jack Taft on the Foundation Board. 

Circulation and ILL Statistics: No discussion.


System Director's Report: 
Phyllis noted the 2007 budget and plan were approved and we received our first State aids payment.

Automation has been having issues with Charter email addresses.  When the overdue/hold notices are sent, Charter considers those notices to be spam, therefore, the patrons are not receiving the notices.  Automation has been in contact with Charter to attempt to resolve the problem. 

LSTA grants may be delayed.  Congress has not passed appropriation, only continuing resolution.

Columbia County has passed a resolution asking for the Act 420 funds to be exempt from the levy limit.  The State of Wisconsin recently passed Act 420, which requires counties to reimburse libraries in adjacent counties for services provided to county residents without a library (cross border payments). The Act, effective in 2008, is expected to cost Columbia County an additional $93,000.  The Columbia County resolution states that Wisconsin Act 420 is not only an unfunded mandate, but is a mandate that counties may not be capable of taxing for under current levy limits.  Columbia County’s total allowable levy increase was $565,196, and this increase is not sufficient to fund existing county obligations. The requested exemption from levy limits for Act 420 will be part of the legislative agenda for the Wisconsin Library Association.

Madison has inquired whether a board member replacing Jack Taft, could attend the SCLS Board meetings via conference call.  G. Poulson checked the bylaws and found them silent on this matter.  The consensus of the board was to wait until after the April elections to make a decision, in hopes that there will be a member willing to attend in person.

Kristi Williams and Tom Brown were presented with an SCLS chair and thanked for their service on the board.  Theresa McIlroy and Luella Schmidt have been recommended to the Dane County Board as replacements on the SCLS Board.

John Thompson, former director of the Prairie du Sac Public Library, accepted the position of Director for the Indianhead Federated Library System.  Dan Zack (interviewed for the SCLS director position) is now director for the Beloit Public Library and Dan Siebersma, who also interviewed for SCLS, was Director for Brown County, but has recently resigned.

Stef noted WPLC met and decided to go ahead with a statewide survey of library users/non-users in 2007.  They also decided to go ahead with OverDrive Video which will be available to the public February 1, 2007.  WPLC is going to split the cost of a Sony Ebook Reader, which will allow SCLS and other systems an opportunity to play with it without having to purchase one.  From September to December SCLS had 2353 OverDrive checkouts, which is more than Milwaukee and also more than 10 of the other smaller systems combined.  Now that the collection is of a reasonable size, the service will be advertised.  

No one was hired for the Library Technology Coordinator position – it is being restructured with the intent to hire someone who is more technical and less managerial.  Dan and Nichole will be promoted to Library Consultant I, with no change to their salary.  The new position will also be hired at this level.  Stef will continue to manage the technology team when someone is hired.

The CE coordinator interviews are the week of Dec. 11 and there is an excellent group of candidates to choose from.

A new database, Novelist, will be available the beginning of January.  The Board will receive materials on this database and also receive a brief demonstration of the product at the January meeting.

Information Sharing:
Jamie Healy-Plotkin stated she is very happy that SCLS is NOT using WISCAT based on her experience in using both products.

G. Poulson noted the public campaign will begin in late January to raise the remaining money needed for the Sequoya Branch expansion – a goal of $500,000.

K. Williams has served nineteen years on the SCLS board.  She thanked everyone.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report: Agenda and Minutes for the above committees can be found on the web at:

Other Business: Francis noted the Nomination Committee will meet following this meeting.  The committee consists of B. Keen (chair), J. Hanson, J. Wheeler, and C. McGuire.

Meeting adjourned at 1:00 p.m.

H. Moe, Recorder       


For more information about the Board of Trustees, contact Heidi Moe.