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SCLS Board of Trustees

Minutes

December 10, 2007 - 12:15 p.m.
SCLS Administration

Present:  R. Barden, F. Cherney, L. Davis-Brown, J. Hanson, J. Healy-Plotkin, T. Iaccarino, R. Keen, T. McIlroy, N. Nelson, N. Myers, H. O’Donnell, G. Poulson, L. Schmidt

Also Present:  P. Davis, H. Moe, S. Morrill
Absent:           E. DeSmidt, G. Markle,
Excused:         R. Curtis, J. Kreten, J. Pugh, P. Townsend, P. Westby, J. Wheeler

 Call to Order: F. Cherney called the meeting to order at 12:26 p.m.

  1. Introduction of guests/visitors and new board members:
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: L. Davis-Brown moved approval of the November 12, 2007 minutes.  R. Barden seconded. Motion carried.

Bills for Payment/Financial Statements: L. Schmidt reviewed the bills for payment in the amount of $80,261.64 and moved approval.  G. Poulson seconded.  Motion carried.   

President's Report:  Francis noted Wood County approved the five year plan presented to them.  He also noted his nephew performed in the theater production, Ring Around the Moon, at UW Milwaukee, and told an inspiring story about a friend of his who had died recently. 

Committee Reports:  None

SCLS Foundation Report:  L. Davis-Brown noted the direct mail campaign has generated 48 donations to date totaling approximately $7,300.  Currently there is approximately $255,000 in the Investment Portfolio and a report from M&I will be available at the January Board meeting.  Phyllis noted Bob Blitzke will be retiring and recruitment for his replacement will not occur until after the annual report in 2008.  The Foundation Board will meet in February.

Circulation and ILL Statistics:  No report.

System Director's Report: 

The 2008 Annual Plan has been approved by DPI and we received our first check for 2008.

Recent Federal Legislation includes the SAFE Act (Securing Adolescents From Exploitation-Online).  The new bill requires everyone offering an open WiFi connection to the public to report known "illegal images" and "obscene" cartoons and drawings. The reporting requirement extends to cover social networking sites, ISPs, and email providers. The ALA is investigating the affect on libraries.

Wisconsin Senate Bill-1, which relates to authorizing library boards to transfer a gift, bequest, or endowment to certain charitable foundations, has been referred to the Assembly for December 11th.  It has been passed by the Senate.

Pat Dolan, Network Administrator in Automation, was injured on the street outside of MPL by a bike rider going the wrong way at high speed.  She is recovering, but it has caused us to look more closely at our Worker’s Compensation procedures for non-delivery injuries. 

A compromise has been reached with the Division for access to ILL contract money.  For WiLS ILL requests, a portion has been set aside for OCLC libraries and systems.  That portion will be divided by population.  SCLS will get 1606 WiLS requests paid by the statewide contracts.  At $6.00 each, that is equal to about $9,636.

Superintendent Burmaster and COLAND are sponsoring a Strategic Visioning Summit & Year of the Library’s Future as a focus for 2008.  This statewide conference aims to engage the library community and citizenry in envisioning a new future for Wisconsin’s libraries and information networks.  The Summit will take place May 5 & 6, 2008 and the library community is encouraged to respond to questions on the COLAND Strategic Visioning website.  The responses received will be used to help define the agenda for the Summit and will also be considered for recommendations for the 2009-2011 budget planning process. 

There are two open SCLS Board seats for Dane County.  Please let Phyllis know if you have a candidate in mind, or go directly to the County Executives webpage.

We will be talking to the Department of Tourism and possibly the WI Book Festival and other partners regarding advertising on the Delivery trucks.

The contract between Bruce Smith and SCLS about ToteMaster marketing has been drafted, but we are waiting for the other Cart-Tech contract from our lawyer before we bring both of the contracts before the Personnel Committee in 2008.

A meeting was held with Oakbrook, the management company for our office, to discuss how we are being charged for electricity and other items.  We are waiting for a reply to some of our questions.

Phyllis will not be at the January board meeting because she will be at ALA in Philadelphia representing Wisconsin as the ALA Chapter Councilor.

North Freedom is planning to move into a new building they will share with the village in February.

Stef noted Learning Express is moving along and will be available at the beginning of January.  Cheryl, Kerri, Mark and Jean are working hard on getting everything ready, including getting the publicity materials ready and training scheduled.  A trial site is available to those that would like to try it before it goes live to the public.

The ad has been placed for the Web Services Specialist position, with a deadline of December 17th.  Applications are steadily coming in, but hopefully more will arrive than what we’ve received so far.  The interview committee is being put together with volunteers from our member libraries and we hope to hold interviews early February.

We will be receiving the following LSTA grants:  Wireless internet grant, System Technology block grant, delivery grant – with $15,000 additional funding, a training grant for Warren Graham, the Blackbelt Librarian, and a literacy grant that focuses on science and math literacy.

We’re working on upgrading our videoconferencing equipment and moving it over to a network connection rather than maintaining separate ISDN lines.  A meeting took place with WiscNet (who is the regional educational cooperative that we get our internet access through) to discuss what our options may be and how this service will work.  We were provided with the information we needed to gain a clear direction of what to do next.  WiscNet will be loaning us a unit to perform testing in January and will review an equipment quote that we have.  

We are working with Madison Public Library and SCLS Automation staff to conduct a workflow study of technical services at Madison Public Library.  We contract with Madison for our cataloging and it is to both of our advantages to help them become as efficient as possible.

Because our email client, Eudora, is fast approaching its “end-of-life”, we are investigating options for our next generation email service.  Staff from Automation and Administration have been working on this and will be meeting in January to discuss the pros and cons of various solutions and also narrow the scope to a couple of possible options.

Stef and Phyllis visited the Demco facility in DeForest, received a tour, and discussed the possibilities of the company doing custom work for Delivery.  Bruce Smith and Tom Leschensky, of Cart-Tech, also met with Demco to discuss putting the ToteMaster cart into their catalog.  This is very likely to happen as soon as the details are worked out.

We are on track for LINK to top 11 million in circulation in 2007.

We no longer need the storage facility at Delta Storage.  We have decided to use DataKeepers for any archived information we need to keep because they are a much cheaper alternative.

Library Legislative Day is Tuesday, January 22nd.  The registration deadline is December 21st.

The Finance Committee will need to meet in January to discuss the investment policy.

The employee handbook is on target to be presented to the Personnel Committee in March.

Information Sharing:  None

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:

Agenda and Minutes for the above committees can be found on the web at: http://www.scls.info/committees/index.html

Other Business
Francis appointed Terry McIlroy, Richard Barden, and Gary Poulson (chair) to the 2008 Nominations Committee.

Two board members are eligible to attend National Library Legislative Day in Washington.  Those who may be interested need to submit their request prior to the January meeting.

The Advocacy Committee will meet prior to the February meeting.

Meeting adjourned at 1:14 p.m.

For more information about the Board of Trustees, contact Heidi Moe.