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SCLS Board of Trustees

Minutes

December 14 , 2009 12:15 p.m.
SCLS Headquarters

Present:  C. Chapman, F. Cherney, M. Cole, L. Davis-Brown, E. DeSmidt, J. Hanson, J. Harrington, J. Healy-Plotkin, T. Iaccarino, S. Martin, T. McIlroy, G. Poulson, J. Pugh, L. Schmidt

Also Present:  H. Moe, P. Davis, S. Morrill
Absent:           J. Morre
Excused:         J. Ashford, R. Barden, M. Furgal, B. Keen, M. Nelson, N. Nelson, H. O’Donnell, P. Townsend, P. Westby

 Call to Order: J. Pugh, President, called the meeting to order at 12:35 p.m. 

  1. Introduction of guests/visitors and new board members: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board: None

Minutes: L. Davis-Brown moved approval of the November 9, 2009 minutes.  J. Hanson seconded.  Motion carried.

Bills for Payment/Financial Statements:
C. Chapman reviewed the bills for payment in the amount of $116,300.29 and moved approval.  G. Poulson seconded.  Motion carried.

President's Report: J. Pugh, feeling fat and sassy, thanked the staff for the pot luck lunch and wished everyone a Happy Holiday and a safe trip home. 

Committee Reports:
By-Laws: Review and action on the revised bylaws distributed at the November meeting.  G. Poulson moved on behalf of the By-laws committee to adopt the changes as proposed.  Motion carried.

Nominations Committee:  F. Cherney noted the following trustees have been nominated as 2010 officers:  Janet Pugh, President; G. Poulson, V. President; Terry McIlroy, Treasurer; and Sue Martin, Secretary.  The election of officers will be held in January.

SCLS Foundation Report:  L. Davis-Brown noted the Cornerstone Event at Promega was a success and $17, 804.00 was raised for the foundation.  The Foundation Board will meet January 11th to discuss the election of officers and goals for 2010.

Circulation and ILL Statistics:  None.

System Director's Report:

Phyllis noted the WLA sublease has been signed. 

The move to our new facility went very well and tours are available if anyone would like one following the board meeting.

Almost all of the Governance contracts have been received and elections for all the governance clusters have been filled except for three “at-large” positions.  The final votes for the at-large positions will be tallied on 12/21/09.

February 16th is Library Legislative Day and we are hoping to double attendance from last year.

We need two Dane County board representatives to replace June Hanson and Luella Schmidt.  Applications may be found on the Dane County Executive’s website.  Nancy Nelson’s term has expired for Sauk County and Tom Kriegel has resigned.  Judy Ashford has been appointed to replace Tom for Sauk County.

Fitchburg is hoping to break ground for their library April 2010 and would like to have a director hired by May or June. 

Stef noted she and Char Paglini attended a personnel law review session at Axley Brynelson, and got very helpful information that they will be implementing and sharing as appropriate. C. Chapman did a great presentation on law related to military personnel.
The Personnel Committee was to discuss the 2010 employee handbook at their meeting today, but the feedback from our lawyer has not been received, so this document will be reviewed at a January meeting of the committee.

SCLS and member libraries may benefit from two broadband stimulus grants:  one through DOA that would provide fiber to member libraries and one that would provide fiber to the SCLS Headquarters building.  Both grants have made it to the next round in the grant process.  While not a guarantee of funding, it is a good sign.  Also, TEACH Wisconsin, the program that provides discounted broadband connections to libraries, has announced new pricing that will allow our libraries (and SCLS Headquarters) to get anywhere from 5 Mbps to 100 Mbps for $250/month.  In 2009, we are paying $1,250/month for 45 Mbps, and could not get any more capacity at a discount.

The interest rate on the state pool fund is now down to .22%.  We have funds in a money market that is earning 1.8%, which will help with interest earnings.

If board members have topics they would like to hear about in the educational portion of the meeting, please let S. Morrill or P. Davis know.  Jon Mark Bolthouse, Deb Haeffner, and Bruce Smith may be asked to speak.  A Delivery tour will be arranged.

Public Library Advisory Committee (PLAC) Report:

Multitype Advisory Committee (MALC) Report:

LINK Report:
Agenda and Minutes for the above committees can be found on the web at: http://www.scls.info/committees/index.html

Other Business

Information Sharing: S. Martin shared a newspaper article featuring Shannon Stiller, the director of the Portage Public Library.  She also noted that December 20th has been named “Do nothing but read” day.

Meeting adjourned at 1:20 p.m.

Heidi Moe, Recorder