MINUTES

SCLS BOARD OF TRUSTEES

December 13, 2010 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, R. Barden, C. Chapman, F. Cherney, P. Cox, J. Harrington, J. Healy-Plotkin, N. Holman, T. Iaccarino, B. Moss, G. Poulson

Also Present: S. Morrill, M. Van Pelt, T. Herold

Absent:

Excused: L. Davis-Brown, M. Furgal, B. Keen, S. Martin, M. Nelson, H. O’Donnell, J. Pugh, N. Stevenson, P. Townsend, D. Wiganowsky, P. Westby

Call to Order: G. Poulson, Vice President, called the meeting to order at 12:15 p.m.

a. Introduction of guests/visitors and new board members: None

b. Changes/additions to the agenda: none

c. Requests to address the board: None

Minutes: R. Barden moved approval of the November 8, 2010 minutes. N. Holman seconded. Motion carried.

Bills for Payment/Financial Statements: C. Chapman reviewed the bills for payment and moved approval in the amount of $130,062.84. N. Holman seconded. Motion carried.

President's Report: G. Polson noted that J. Pugh wishes everyone a happy holiday. It’s been a very interesting year with the new administration building, the completed hiring process of the director, the implementation of the new governance structure and also the appointment of new trustees, which brings fresh ideas and voices to the table. Staff and members of the board should be commended for their activity.

Committee Reports:

Bylaws:

Last month the board was presented with the proposed bylaw changes. The changes include the dissolution of the multitype library committee and allowance of the administrative council to create subcommittees with delineation of the process. On behalf of the Bylaws Committee, G. Poulson moved approval of the proposed bylaw changes as presented. F. Cherney seconded. Motion passed.

Nominations Committee: J. Harrington reported the following trustees are willing to serve as 2011 officers: G. Poulson, President; J. Harrington, V. president; S. Martin, Secretary; J. Ashford, Treasurer. The board will vote in January.

SCLS Foundation Report: M. Van Pelt reported the Cornerstone event raised $10,445. The total for SCLS foundation funds as of November 30 is a little over $88,000. The next foundation meeting will be January 10^th. G. Poulson remarked attendance at the Cornerstone event was down from 2009. He wondered if it would be a consideration to present the award differently.

Circulation and ILL Statistics: No report.

System Director's Report:

Elaine DeSmidt has been appointed to fill the Dane County vacancy.

The North Freedom Director has registered for a cataloging class, which will bring her into compliance after completion of the class.

A copy of education topics, which will be discussed at the monthly board meetings, was distributed to the board for their input. The board was in favor of the topics presented and determined the presentations should be about 15 to 20 minutes in length. Paul Nelson will be speaking about advocacy at the January meeting. P. Cox inquired whether a summary of information regarding advocacy will provided to the board. A packet for Library Legislative Day will be provided to the board at the February board meeting. Vicki Teal Lovely may discuss the Koha migration in February – we are expected to go live with Koha the weekend of Martin Luther King Day. If the board has suggestions for other topics, please feel free to let Marty know.

An update on BadgerNet and the stimulus fiber grant was given.

Administrative Council (AC) Report: The minutes may be viewed here: http://www.scls.info/committees/ac/minutes/2010-02-18.pdf.
Tracy Herold noted the committee will meet December 16^th and will discuss the SCLS printing proposal cap and the proposal for evaluating changes in governance and progress on issues identified in the technology survey.

Other Business: The board thanked the staff for the potluck lunch. Thanks to the board for all they do!!

Information sharing:

P. Cox noted the process of the nomination committee went smoothly due to J. Harrington’s organization and use of a conference call for the committee meeting. Thanks Jennifer!

P. Cox also discussed his observation of a lack of successful programs for adult males in libraries. He doesn’t know if there are groups/libraries that have successful programs for male patrons without resulting to stereotypes. There are many programs for children, mothers, teens, etc., but nothing specific for men and he feels there is a need for programs that serve the entire population.

T. Herold thanked M. Van Pelt for attending her library board meeting. She also thanked C. Chapman for speaking to her Friends group.

Meeting adjourned at 1:20 p.m.

Stef Morrill, Recorder