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SCLS Board of Trustees

July 11, 2011 12:15 p.m.
SCLS Headquarters

Present:  J. Ashford, C. Chapman, F. Cherney, P. Cox, L. Davis-Brown, J. Healy-Plotkin, T. Iaccarino, S. Martin, B. Moss, H. O’Donnell, G. Poulson, J. Pugh, N. Stevenson, P. Townsend, J. Wexler
Also Present:  M. Van Pelt, T. Herold
Excused:  R. Barden, M. Furgal, J. Harrington, B. Keen, M. Nelson, P. Westby

 Call to Order: G. Poulson, President, called the meeting to order at 12:22 p.m. 

  1. Introduction of guests/visitors and new board members: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes: J. Wexler moved approval of the June 13, 2011 minutes.  L. Davis-Brown seconded.  Motion carried. 

Bills for Payment/Financial Statements:
 L. Davis-Brown reviewed the bills for payment in the amount of $304,312.21 and moved approval.  J. Ashford seconded.  Motion carried.   S. Martin asked about 3 items under Green County Library Services.  SCLS is the fiscal agent for both Green and Sauk counties.  SCLS holds the counties’ money and disperses payments for them.  The 3 items were payments to Monroe Public Library from Green County for services as their resource library.

President's Report:  G. Poulson noted his report from ALA Legislative Lobby Day, the Fitchburg Public Library is now open to the public, and the Minocqua Public Library doubled its size via referendum.

Committee Reports:

SCLS Foundation Report:  L. Davis-Brown noted the Friends of the Cambridge Community Library joined the Foundation with an investment of $30,000.  The Cornerstone event will honor Craig and Lea Culver and Bob Blitzke.
Circulation and ILL Statistics:  No report.
System Director's Report:  M. Van Pelt noted several documents that were included in the board packet (the Delivery, Technology and ILS budgets as well as the Library On-Line Pricing for 2012).  These documents have been approved by the Administrative Council and will be discussed at the All-Directors meeting on July 28th.  The directors will vote on the delivery, technology/ILS and Library Online fees.

A special ILS meeting is being scheduled to discuss the following: clarification of the role and duties of the ILS Committee members; discussion/clarification of the communication procedure for reporting Koha issues; clarification of the role and duties of the Development Committee members; status report on the latest fixes; ILS support; and Community Koha.

The SCLS employee pension contributions will be reflected on the September 7, 2011 paycheck.

We are awaiting confirmation of Supervisor Elaine Bruskewitz’s appointment to the SCLS Board.  If appointed, she would replace Dave Wiganowsky as a Dane County representative.

Interviews for the Support Services Manager will begin the week of July 18th.

G. Poulson asked for a Koha update and M. Van Pelt noted that the first round of prioritization for Koha bug fixes and development is in the works and will be done on a two week cycle.  A form with a list of problems will be sent to the link-directors email list.  The directors will have about 10 days to vote for their choice of the top five problems.  The SCLS staff will compile the top 10 problems and will send it to the ILS committee via email for final feedback.  The list will then be sent to LibLime and if there is anything on the list that requires software development, LibLime will prepare a quote and forward it to the ILS committee.  The goal is to identify the highest priority issues and get them fixed as quickly as possible. 

 Administrative Council (AC) Report: The minutes may be viewed here:
T. Herold gave an overview of items discussed and action taken at the meeting.  The next AC meeting will be the All-Directors meeting on July 28 at the DeForest Public Library.   

Other Business: None

Information sharing:  P. Cox inquired whether there is a means for member libraries to share information regarding solutions/quick fixes to specific problems with the Koha software.  Wikis, blogs and email lists are being used by the member libraries and SCLS to communicate.  P. Cox also noted his 11 year old granddaughter thinks the Fitchburg library is “awesome” and she is able to check out 75 books!
With the remodeling of the Madison Public Library, the DCLS will be moving to a new site on Aberg Avenue and there will be two sites for MPL during the interim – one off Buckeye Road, which will hold a large collection of materials but not be open to the public and the other will be on S. Hamilton Street which will be open to the public.
J. Pugh shared the Wikipedia definition of Koha which is a New Zealand Maori custom of gift giving and contributions through reciprocity.  This is the basis of the philosophy for the Koha software.
S. Martin noted Jennifer Tallman has been hired as director of the Cambria Public Library and Alyssa Cleland has been hired as director of the Angie W. Cox Public Library in Pardeeville.
S. Martin also noted an article of an interview with John Grisham.  Grisham moved many times when he was young and he could instantly judge the quality of life in any town by how many books he could check out of the library at a time.  One library had a limit of two!!
T. Herold noted the Sun Prairie Library is looking into purchasing an Automated Materials Handling System (AMHS).  The Verona Public Library has an AMHS and the Fitchburg Library will be getting one installed this month. 
International Literacy Day will be held on September 8, 2011.

Meeting adjourned at 1:14 p.m.
Heidi Moe, Recorder