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SCLS Board of Trustees
Minutes

August 8, 2011 12:15 p.m.
SCLS Headquarters

Present:  J. Ashford, E. Bruskewitz, C. Chapman, F. Cherney, P. Cox, M. Furgal, J. Healy-Plotkin, T. Iaccarino, S. Martin, B. Moss, G. Poulson, J. Pugh, N. Stevenson, P. Townsend, J. Wexler
Also Present:  M. Van Pelt, T. Herold
Absent:  
Excused:  R. Barden, L. Davis-Brown, J. Harrington, B. Keen, M. Nelson, H. O’Donnell, P. Westby

 Call to Order: G. Poulson, President, called the meeting to order at 12:22 p.m. 

  1. Introduction of guests/visitors: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  
    Present:  Erick Plumb – Monona Public Library, Susan Santner – Oregon Public Library, Shelley Selle – McFarland Public Library, Pamela Westby – Middleton Public Library, Ben Redding –Board Trustee of Monona Public Library

Ben Redding and Susan Santner addressed the board with their concerns regarding Koha.

Minutes: J. Wexler moved approval of the July 11, 2011 minutes.  P. Townsend seconded.  Motion carried. 

Bills for Payment/Financial Statements:
 S. Martin reviewed the bills for payment in the amount of $110,607.99 and moved approval.  C. Chapman seconded.  Motion carried

President's Report:  G. Poulson welcomed Elaine Bruskewitz, the newly appointed Dane County representative, to the board and noted Richard Barden has resigned from the board.  Introductions were made from all the board members to E. Bruskewitz.

Technology: Jon Mark Bolthouse discussed what the technology staff offers member libraries, what was accomplished in 2011 and what is in the works for 2012.

Committee Reports:

Personnel Committee:  C. Chapman noted the committee met July 28, 2011to discuss recommendations for possible layoffs within Delivery. Delivery customers state wide are reducing their service levels, creating less income and less funding for delivery staff. Within SCLS, the volume of materials being shipped has been dropping the last 2 years.                                                                                                                                                                                                                                                                                                                                                         Bruce Smith created a proposal to reclassify two delivery supervisors as full time drivers, and hours will be reduced for other staff (about 92 hours total). There may be volunteers for accepting termination; otherwise the reductions will be criteria-based on skills and performance.  A severance package was also discussed based on the number of years worked.  The board will vote on the Personnel Committee’s recommendations at the September meeting.

SCLS Foundation Report:  M. Van Pelt noted the Foundation board will meet August 22nd.  The Cornerstone event will be held November 10, 2011 at ETC in Middleton from 5:30 – 7 p.m.  The Trustee newsletter has been mailed.  The Foundation has decided to award $5,412.00 toward the WPLC statewide purchasing pool for electronic content to benefit all SCLS members.

Circulation and ILL Statistics:  No report.

System Director's Report:  M. Van Pelt noted there are 15 new directors at various libraries throughout the system and those in attendance at the All Directors’ meeting were introduced.  This represents a 28% turnover rate for the past year.

The September board meeting will be held at the South Madison Branch library. Bruce Smith will be giving a delivery presentation at that meeting and also offer a tour of the delivery facility following the board meeting.

A 2012 budget poll was discussed at the All Directors’ meeting and directors were asked to complete the poll to determine what SCLS budget priorities they ranked highest to lowest in importance.   These factors will be considered in the creation of the 2012 SCLS budget.

A Koha upgrade occurred and the items that were fixed were posted and made available to member libraries. Members are being asked to test the fixes and report problems to the ILS team. V. Teal Lovely also created a new spreadsheet with a detailed list of specific problems, status, and when the item was submitted to LibLime.  The “known problems” page on the SCLS website gives more detail and items can be searched using the SCLS ticket number and “find” command on that page.

Char Paglini is retiring September 30, 2011.  Kerri Goeden has accepted the position of Support Services Manager and will start September 6th.

Administrative Council (AC) Report:
The minutes may be viewed here: http://www.scls.info/committees/ac/index.html.
T. Herold gave an overview of items discussed and action taken at the All Directors’ meeting on July 28th.  The Delivery fees for 2012, the Technology and ILS fees for 2012 and the Library Online fees were approved.  The next AC meeting will be August 18th.   

Other Business: None

Information sharing: 

Meeting adjourned at 1:28 p.m. 

Heidi Moe, Recorder