September 12, 2011 12:15 p.m.
South Madison Branch


Present:  J. Ashford, C. Chapman, F. Cherney, P. Cox, L. Davis-Brown, M. Furgal, J. Harrington, J. Healy-Plotkin, T. Iaccarino, B. Keen, G. Poulson, J. Pugh, J. Wexler

Also Present:  M. Van Pelt, T. Herold

Absent:  E. Bruskewitz, B. Moss, P. Townsend,

Excused:  S. Martin, M. Nelson, H. O’Donnell, N. Stevenson, P. Westby


 Call to Order: G. Poulson, President, called the meeting to order at 12:15 p.m. 


a.                  Introduction of guests/visitors: Kerrie Goeden, the newly hired Support Services Manager was introduced as well as Bruce Smith, Delivery Coordinator.

b.                  Changes/additions to the agenda: None

c.                   Requests to address the board:  
Margene Anderson, trustee of the Sun Prairie Library board, addressed the board with her concerns regarding Koha.

Minutes: C. Chapman moved approval of the August 8, 2011 minutes.  J. Pugh seconded.  Motion carried. 

Bills for Payment/Financial Statements:
 G. Poulson reviewed the bills for payment in the amount of $85,118.00 and moved approval.  B. Keen seconded.  Motion carried

President's Report:  G. Poulson noted he received a ballot for the WLA officers, which included Julie Schneider ,who is running for WLA President, as well as Cheryl Becker for WLA Foundation Board member and Carol Chapman as chair of WLTF.


Delivery:  Bruce Smith gave a presentation of the delivery system and offered tours of the delivery facility to those interested.


Committee Reports:

Personnel Committee:

  1. Delivery Personnel Lay-off Proposal:  On behalf of the Personnel Committee, C. Chapman moved approval of the recommended delivery personnel lay-off proposal and severance compensation as follows: 
    Employees with less than one year tenure with SCLS: $0.00 pay

Employees with 1-5 years tenure with SCLS: 1 week of pay
Employees with 5+  years tenure with SCLS: 2 weeks of pay
A week will be equivalent to an averaged week of work for part time employees.

A week for full time employees will be calculated at 40 hours.

 F. Cherney seconded.  Motion carried. 

  1. J. Wexler moved that the board go into closed session for the consideration of the performance evaluation and compensation of the system director as authorized by Wisconsin Statutes Section 19.85 (1) (c).  J.Pugh seconded.  A roll call vote was held.  The Board went into closed session at 1:00 p.m.  The Board reconvened into open session at 1:25 p.m.


  1. C. Chapman moved the board accept the Personnel Committee’s evaluation of the Director’s performance, current and revised goals, and a 2% salary increase effective 9/4/2011.  J. Pugh seconded.  Motion carried.


Budget Committee

a.       2012 Budget:  J. Harrington moved to recommend the 2012 SCLS Budget to the Administrative Council for approval.  Motion carried.  The Board will be presented with the final 2012 budget for consideration at the October meeting.


SCLS Foundation Report:  L. Davis-Brown noted the Foundation board met August 22nd.  Donors to the foundation have received letters encouraging them to sponsor/donate to the Cornerstone event honoring Bob Blitzke and the Culvers.  Invitations to the Cornerstone event will be sent in October.  The event will take place November 10th at ETC in Middleton from 5:30 – 7 p.m.
The Foundation annual meeting will take place on October 10th at 2 p.m. at SCLS HQ.  Member libraries participating in the foundation are encouraged to attend.
M. Van Pelt noted the Columbus Public Library indicated it will be joining the SCLS foundation.

Circulation and ILL Statistics:  No report.

System Director's Report:  M. Van Pelt discussed the WPLC 2012 digital media purchasing pool as well as Koha fixes and problems.

Administrative Council (AC) Report: The minutes may be viewed here: http://www.scls.info/committees/ac/index.html.
T. Herold gave an overview of items discussed at the Administrative Council meeting on August 18th.  The next AC meeting will be September 15th.   

Other Business: None


Information sharing: 
F. Cherney attended a recent COLAND meeting.

C. Chapman noted the Friends of the Madison Public Library are holding a “move out” sale Wednesday 9/14 – 9/17/11.
B. Keen thanked the board for their support and kind words for the loss of his wife, Phyllis.


Meeting adjourned at 1:48 p.m. 

Heidi Moe, Recorder