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SCLS Board of Trustees
Minutes

October 10, 2011 12:15 p.m.
South Madison Branch, MPL

Present:  J. Ashford, E. Bruskewitz, C. Chapman, F. Cherney, P. Cox, L. Davis-Brown, M. Furgal, T. Iaccarino, B. Keen, S. Martin, H. O’Donnell, G. Poulson, J. Pugh, P. Townsend, J. Wexler
Also Present:  M. Van Pelt, T. Herold
Absent:  
Excused:  J. Harrington, J. Healy-Plotkin, B. Moss, M. Nelson, N. Stevenson, P. Westby

 Call to Order: G. Poulson, President, called the meeting to order at 12:18 p.m. 

  1. Introduction of guests/visitors: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes: J. Wexler moved approval of the September 12, 2011 minutes.  P. Cox seconded.  Motion carried. 

Bills for Payment/Financial Statements:
 P. Townsend reviewed the bills for payment in the amount of $257,964.27 and moved approval.  S. Martin seconded.  Motion carried

President's Report:  G. Poulson noted the nominations committee will meet to discuss the 2012 officers and present the candidates to the November board meeting with a vote in December. 
The Bylaws committee met to revise the bylaws to reflect the changing census year from 2000 to 2012 in order to calculate the representative numbers on the board.  Also discussed was the proposed change to the SCLS board meetings from the 2nd to the 4th Monday of every month.

Serving Teens, Early literacy:  Shawn Brommer, Youth Services/Outreach Consultant, gave a presentation of serving teens and early literacy.  Here is a link to the presentation:  http://www.scls.info/ys/earlyliteracy/EarlyLiteracyOct.2011boardpresent.pptx

Committee Reports:
1.Budget/Finance & Personnel Committee

  1. Recommendation for Board action on: 
  2. 2012 budget & Plan:  On behalf of the Budget/Finance & Personnel Committee, S. Martin moved approval of the 2012 budget and plan.  Motion carried. 

SCLS Foundation Report:  L. Davis-Brown encouraged everyone to attend the Cornerstone event honoring Bob Blitzke and the Culvers on November 10th at ETC in Middleton from 5:30 – 7 p.m.  If anyone is interested in donating money toward food and drink for the event, please give the donation to Janet Pugh. 
The Foundation annual meeting will take place following the October board meeting.  A citizen member is needed to replace Larry Martin on the foundation board.  L. Davis-Brown will be resigning from the foundation board at the end of the year.

Circulation and ILL Statistics:
 No report.

 System Director's Report:  M. Van Pelt inquired whether the board members with email addresses would be agreeable to receiving the board agenda, minutes and other related documents via email instead of U.S. Mail.  The board members without email would receive the board items via U.S. Mail.  Copies of the documents will be available to the trustees at the board meetings upon request. The board agreed to try it and will give feedback.

M. Van Pelt also noted a LINKcat Patron survey was posted on the SCLS LINKcat homepage to assist in providing the best service and prioritize future improvements. 

Administrative Council (AC) Report:
The minutes may be viewed here: http://www.scls.info/committees/ac/index.html.
T. Herold gave an overview of items discussed at the Administrative Council meeting on September 15th.  The next AC meeting will be October 20th.   

Other Business: None

Information sharing: 
C. Chapman thanked those who participated in the Friends of the Madison Public Library “move out” sale, which raised $11,000.00! 
J. Ashford noted Sauk County approved 100% reimbursement to their member libraries.

Meeting adjourned at 1:22 p.m. 

Heidi Moe, Recorder