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SCLS Board of Trustees
Minutes

November 14, 2011 12:15 p.m.
South Madison Branch, MPL

Present:  J. Ashford, E. Bruskewitz, L. Davis-Brown, M. Furgal, J. Harrington, J. Healy-Plotkin, T. Iaccarino, B. Keen, S. Martin, B. Moss, M. Nelson, H. O’Donnell, T. Patton, G. Poulson, J. Pugh, N. Stevenson

Also Present: 
K. Goeden, C, Becker, M. Van Pelt
Absent:  
Excused:  C. Chapman, F. Cherney, P. Cox, P. Townsend, J. Wexler, P. Westby, T. Herold

 Call to Order: G. Poulson, President, called the meeting to order at 12:16 p.m. 

  1. Introduction of guests/visitors: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes: L. Davis-Brown moved approval of the October 10, 2011 minutes.  J. Ashford seconded.  G. Poulson noted a correction to the October minutes.  The Board will vote for the nominated officers in January, not December.  Motion carried as amended. 

Bills for Payment/Financial Statements:
 J. Ashford reviewed the bills for payment in the amount of $581, 183.63 and moved approval.  J. Pugh seconded.  Motion carried

President's Report:  G. Poulson noted he attended the Cornerstone Event.

System membership and the System Board:  Cheryl Becker discussed Trustee Essential 17 and Trustee Essential 26 regarding membership in the library system and the public library system board.  To view the documents, please go here:  Trustee Essential 17: http://dpi.wi.gov/pld/te17.html  Trustee Essential 26: http://dpi.wi.gov/pld/te26.html 
The Board inquired how trustees are notified of any changes that may occur in the Trustee manual created by DPI.  Cheryl will look into that.

Approval of 2012 agreements with Madison Public Library

  1.  Agreement for Cataloging Services:  S. Martin moved approval of the Agreement for Cataloging Services.  J. Pugh seconded.  Motion carried.
  2. Statutory Resource Services Agreement:  J. Pugh moved approval of the Statutory Resource Services Agreement.  E. Bruskewitz seconded.  Motion carried.
  3. Supplementary Services Agreement:  J. Harrington moved approval of the Supplementary Services Agreement.  J. Ashford seconded.  Motion carried.

Committee Reports:
1.Nomination Committee: 
G. Poulson noted the following trustees have been appointed to serve on the Nomination Committee:  J. Healy-Plotkin as Chair, R. Keen, and F. Cherney. 
J. Pugh moved approval of the nomination committee members. T. Iaccarino seconded.  Motion carried.

2.  Bylaws:  T. Iaccarino noted the Bylaws committee proposed two amendments to the current SCLS Bylaws: 

a. Edit Article IV, Section 2a, by changing the census year used to calculate Board representation from 2000 to 2010.
b. Replace the first sentence of Article IX, Section 1a with the following sentences.  With the exception of May and December, the System Board shall meet on the fourth Monday of each Month.  The Board will meet on the third Monday in May and December.

After some discussion, it was suggested a survey be created to determine who would be able to attend a meeting on the fourth Monday of the month.  The results of the survey will be discussed at the December meeting.

SCLS Foundation Report:  L. Davis-Brown noted the board held their quarterly meeting on October 10th and M&I representatives gave a presentation reflecting marginal returns.  Currently, the SCLS account holds $94,370.   There was discussion of how to encourage member libraries, with foundation accounts, to attend the annual meeting. 
About 60 people attended the Cornerstone event honoring Bob Blitzke and the Culvers and $8,815 was donated.  M. Van Pelt thanked those who helped and participated in the event.

Circulation and ILL Statistics:
 No report.

System Director's Report:  M. Van Pelt reminded the board that there will be a potluck lunch provided by the staff prior at the December 12th board meeting.  Lunch will be served at 11:30 a.m.

Administrative Council (AC) Report:
The minutes may be viewed here: http://www.scls.info/committees/ac/index.html.

Other Business:
M. Van Pelt gave an update on the Koha status regarding development and training.
C. Becker will retire December 16th.
Portage County has appointed Tony Patton to the SCLS board, replacing Richard Barden.

Information sharing: 

Meeting adjourned at 1:23 p.m. 

Heidi Moe, Recorder