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SCLS Board of Trustees

December 12 , 2011 12:15 p.m.
SCLS Headquarters

Present:  J. Ashford, C. Chapman, F. Cherney, P. Cox, L. Davis-Brown, M. Furgal, J. Harrington, J. Healy-Plotkin, T. Iaccarino, B. Keen, S. Martin, B. Moss, H. O’Donnell, T. Patton, G. Poulson, J. Pugh, N. Stevenson, J. Wexler

Also Present: 
K. Goeden, M. Van Pelt
Absent:  T. Herold
Excused:  E. Bruskewitz, M. Nelson, P. Townsend, P. Westby

Call to Order: G. Poulson, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes: J. Wexler moved approval of the November 14, 2011 minutes.  N. Stevenson seconded.  Motion carried.

Bills for Payment/Financial Statements:
 C. Chapman reviewed the bills for payment in the amount of $203,524.58 and moved approval.  B. Keen seconded.  Motion carried.

President's Report:  G. Poulson thanked the SCLS staff for a fabulously delicious potluck lunch!

Committee Reports:
1. Nomination Committee:  J. Healy-Plotkin noted the following trustees have been nominated as 2012 officers:  President; Gary Poulson, V. President; Jennifer Harrington, Treasurer; Judy Ashford, Secretary; Tony Patton.  The board will vote on the 2012 officer candidates at the January meeting.

2.  Bylaws:  P. Cox noted the Bylaws committee proposed two amendments to the current SCLS Bylaws: 
a. Edit Article IV, Section 2a, by changing the census year used to calculate Board representation from 2000 to 2010.  J. Ashford moved approval to edit Article IV, section 2a, by changing the census year used to calculate board representation from 2000 to 2010.  J. Pugh seconded.  Motion carried.
b. Replace the first sentence of Article IX, Section 1a with the following sentences.  With the exception of May and December, the System Board shall meet on the fourth Monday of each month.  The Board will meet on the third Monday in May and December.
J. Ashford moved approval of changing the board meeting date to the fourth Monday of the month.  L. Davis-Brown seconded.  Discussion ensued.  A doodle survey was completed by the board members prior to the December board meeting to determine who would be able to attend a board meeting on the fourth Monday or Tuesday of the month.  G. Poulson surveyed the board to determine whether the fourth Wednesday or Thursday would be a more viable option for trustees to attend board meetings. 
J. Pugh moved to amend the motion to change the board meeting date to the fourth Thursday of the month, with the exception of November due to Thanksgiving (the November meeting date will be determined as necessary).  J. Ashford seconded.  Motion carried.  The next board meeting will be held January 26, 2012.

SCLS Foundation Report:  L. Davis-Brown noted the foundation board will meet January 9th and the election of officers will take place.  M. Van Pelt will add an agenda item to change the foundation board meeting date to the fourth Thursday of the month.  Approximately $9,000 in donations was received via the Cornerstone Event.  L. Davis-Brown will be resigning from the foundation board.  G. Poulson thanked Linda for her time and commitment to the foundation.

Circulation and ILL Statistics:  No report.

System Director's Report:  M. Van Pelt noted the Koha system upgrade will be delayed to January instead of December in order to add more development.
TEACH has announced there will not be enough bandwidth for all libraries.  SCLS has submitted a request for a specific amount of bandwidth for our libraries, which will be reviewed and we will have to wait to see how much we receive.
The SCLS Advocacy report was included in the board packet which indicates the SCLS advocacy efforts over the past year as well as the training given to our members and trustees on how to be an effective advocate for libraries.

Administrative Council (AC) Report:
The minutes may be viewed here:

Other Business:
The bills for payment schedule will be included in the January packet indicating who will be responsible for reviewing the bills for payment prior to the board meetings.
S. Martin noted funding was approved for the Portage Public Library expansion.
J. Ashford noted all Sauk County Libraries will be funded at 100%, with the exception of Spring Green, whose funding was reduced by 34%.

Information sharing: 
J. Healy-Plotkin’s term expires this month and she will not seek reappointment to the board.

Meeting adjourned at 12:50 p.m. 

Heidi Moe, Recorder