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SCLS Board of Trustees
Minutes

February 23, 2012 12:15 p.m.
SCLS Headquarters

Present:  J. Ashford, C. Chapman, F. Cherney, P. Cox, J. Harrington, T. Iaccarino, B. Keen, S. Martin, M. Nelson, T. Patton, G. Poulson, J. Wexler

Also Present: 
K. Goeden, M. Van Pelt
Absent:  E. Bruskewitz
Excused:  L. Davis-Brown, B. Moss, H. O’Donnell, J. Pugh, N. Stevenson, P. Westby

Call to Order: G. Poulson, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes: J. Wexler moved approval of the January 26, 2011 minutes.  Seconded.  Motion carried.

Bills for Payment/Financial Statements:
 T. Iaccarino reviewed the bills for payment in the amount of $64,179.60 and moved approval.  J. Harrington seconded.  Motion carried.

President's Report: 

  1.  Committee Assignments:  G. Poulson distributed a handout indicating who will be serving on the board committees.  Because there are a few vacancies on the board, the committees will be updated when new board members are appointed. The web page will be updated immediately.
  2. Visiting Dane County Directors to discuss Koha:  G. Poulson visited the Library Directors of the DeForest, Cross Plains, Monona and Madison Public Libraries with M. Van Pelt to discuss Koha.  An action plan is being developed to address these issues.

Committee Reports: None

SCLS Foundation Report:  M. Van Pelt noted the Foundation board will meet April 26th.  Fitchburg Public Library has volunteered to host the Cornerstone award this year.

Circulation and ILL Statistics:  No report.

System Director's Report:  M. Van Pelt noted a Koha upgrade took place February 7th with an additional upgrade on February 9th.  Marty discussed the issues that some Dane County Libraries are experiencing with Koha and noted she is visiting every Dane County library director to discuss Koha further.  Several of the Dane County libraries have attended demonstrations from a different ILS system, Innovative Interfaces Inc.  If any Dane County library decides to switch to a different ILS system, there would be consequences with the Dane County Library System Standards.  A SCLS Koha development plan has been sent to all the ILS libraries.  If the expectations of the plan are not met, then all ILS member libraries will come together and discuss what happens next. On March 6th, there will be an ILS users group meeting at the Fitchburg Public Library to discuss future development in Koha.

Although some are unhappy with the basic functionality in Koha, the bigger issue seems to be communication between SCLS and the libraries.  A facilitator has been contacted by M. Van Pelt and Jean Anderson.  It is hoped that the facilitator can help SCLS and its members re-establish a more positive working relationship.

M. Van Pelt inquired if the board had any suggestions for specific presentations topics in 2012.  It was suggested that Denise Anton Wright, the newly hired Public Library Administration Consultant, discuss her outreach plans for working with the member libraries.

Administrative Council (AC) Report:  
Action items at the meeting included approval of a pilot program to create a shared collection of new materials, the dissolution of the Resource Sharing Work group, and the creation of a work group to review non-ILS library lending.
The minutes may be viewed here: http://www.scls.info/committees/ac/index.html.

Other Business:

Information sharing: 
S. Martin noted the Portage Public Library received funding approval from the city for library expansion.  Fundraising efforts are underway to raise 1 million dollars.
K. Goeden shared that Delivery is planning on replacing two vans within the next couple of months.  They have been budgeted for 2012.

Meeting adjourned at 12:54 p.m. 

Heidi Moe, Recorder