May 24, 2012 12:15 p.m.
SCLS Headquarters


Present:  J. Ashford, C. Chapman, P. Cox, L. Davis-Brown, J. Harrington, B. Keen, S. Martin, M. Nelson, G. Poulson, J. Pugh, J. Wexler

Also Present: 
K. Goeden, M. Van Pelt


Excused:  F. Cherney, T. Iaccarino, H. O’Donnell, N. Stevenson, P. Westby


Call to Order: G. Poulson, President, called the meeting to order at 12:18 p.m. 


a.                  Introduction of guests/visitors: Dave Odahl: Wegner CPAs, Denise Anton-Wright: Public Library Consultant, and Kathy Michaelis: newly appointed trustee representing Dane County, were introduced.

b.                  Changes/additions to the agenda: None

c.                   Requests to address the board:  None

Minutes: J. Wexler moved approval of the April 26, 2011 minutes.  L. Davis-Brown seconded.  Motion carried.

Bills for Payment/Financial Statements:
C. Chapman reviewed the bills for payment in the amount of $133,146.96 and moved approval.  M. Nelson seconded.  Motion carried.

President's Report:  Gary noted he recently took a trip to Santa Fe and checked out the local library and transit system.  He also wished a belated birthday to Jim Wexler.


Audit Report:  Dave Odahl, Wegner CPAs, presented the audit report. He noted there were no problems with the audit.  He complimented M. Van Pelt and K. Goeden on dealing with the difficult financial transitions successfully.  Discussion and questions followed.  The Board will approve the audit at the June meeting.


Committee Reports:

  1.  Personnel Committee: 
    C. Chapman noted the committee met and is finalizing the evaluation for the System Director. 

SCLS Foundation Report:  M. Van Pelt noted the Foundation board met and decided that Barb Dimick, former director of MPL, will be the Cornerstone honoree.  The event will be held at the Fitchburg Public Library in November.

Circulation and ILL Statistics:  No report.


System Director's Report:  M. Van Pelt noted there will be a Koha upgrade during the last week of May.  A “Library Thing” trial will begin May 25th and continue for one week.  Patrons will be able to view more information about a book including cover art and if the trial receives favorable input, the feature will be installed permanently. 
M. Van Pelt sent letters to all member library boards that submitted comments on their State Annual Report.  She prepared letters specifically addressing the concerns of member libraries that indicated SCLS “did not provide effective leadership and adequately meet the needs of the library” on their annual report. 

The Arrowhead Library System (ALS) Board met, but did not have a quorum so no action was taken regarding the possibility of a consolidation.  Ruth Ann Montgomery, Director at ALS, requested financials from SCLS and Marty will provide comparable figures for their review.  The next ALS board meeting will be June 13th. 


Administrative Council (AC) Report:  

A Governance Review Work Group has been formed.  The afternoon of the All Directors Meeting will be dedicated to receiving member library input on SCLS governance.  Jean Anderson and Mark Ibach have created a video of the current governance model for all to view.

The minutes may be viewed here: http://www.scls.info/committees/ac/index.html.

Other Business:

  1. Preliminary discussion of SCLS Mission and Vision statements.  After some discussion, it was suggested that D. Anton Wright, Public Library Consultant, give a presentation on the roles of trustees.  M. Van Pelt will also ask Directors for input about what they feel the role of the SCLS Board should be at the All Directors meeting. 
  2. Arrowhead Library System Update:  Marty addressed this previously in the System Director Report.

Information sharing: 
The board received a copy of the booklet SCLS Services to Member Libraries, which was sent to the Arrowhead Library System as part of our due diligence.  A revised version of the booklet is also included in the SCLS library visit folders.  Also handed out was a bookmark about receiving hold notices by text message and a brochure of hold notification options.


Meeting adjourned at 1:23 p.m. 
Heidi Moe, Recorder