MINUTES

SCLS BOARD OF TRUSTEES

July 26, 2012 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, F. Cherney, P. Cox, L. Davis-Brown, J. Harrington, T. Iaccarino, B. Keen, S. Martin, K. Michaelis, M. Nelson, H. O’Donnell, G. Poulson,

Also Present: K. Goeden, M. Van Pelt, S. Lee, Madison Public Library (MPL)

Absent:

Excused: C. Chapman, J. Pugh, J. Wexler, P. Westby

Call to Order: G. Poulson, President, called the meeting to order at 12:15 p.m.

a. Introduction of guests/visitors: S. Lee, MPL representative, was introduced.

b. Changes/additions to the agenda: None

c. Requests to address the board: None

Minutes: L. Davis-Brown moved approval of the June 28, 2011 minutes. T. Iaccarino seconded. K. Michaelis was present at the June meeting. Motion carried.

Bills for Payment/Financial Statements: J. Ashford reviewed the bills for payment in the amount of $120,095.88 and moved approval. S. Martin seconded. Motion carried.

President's Report: G. Poulson thanked J. Harrington for chairing the June meeting. K. Michaelis has volunteered to serve on the budget committee. N. Stevenson has resigned from the board for health reasons. M. Van Pelt read the letter N. Stevenson sent to SCLS. The board is currently short four trustees.

Public Library Administration: Denise Anton Wright, Public Library Consultant: D. Anton Wright discussed her job duties at SCLS. The Board inquired about specific guidelines for open meeting laws and library board closed sessions. Two resources are available. They are:

Open Meetings Law and Library Board Closed Sessions - created by DPI / DLT
http://dpi.wi.gov/pld/openmeetings.html

2011 Open Meetings PowerPoint - created by the WI Department of Justice
can be found at: http://www.doj.state.wi.us/dls/spar.asp

The board also inquired about a written process to assist with county budgets.

S. Martin noted a positive change in discussions with D. Anton Wright present at the Columbia County board meetings.

Approval of Contracts:

Agreement to Participate in Shared Integrated Library System (ILS) and Technology Services (TS): M. Nelson moved approval of the Agreement to Participate in Shared Integrated Library System (ILS) and Technology Services (TS) as presented. B. Keen seconded. Motion carried.
Agreement to Receive Technology Services form South Central Library System: J. Ashford moved approval of the Agreement to Receive Technology Services from South Central Library System as presented. J. Harrington seconded. Motion carried.

SCLS Foundation Report: M. Van Pelt noted the committee will meet following the SCLS board meeting.

Circulation and ILL Statistics: No report.

System Director's Report: At the All Directors meeting the 2013 Delivery member fees, 2013 ILS member fees and 2013 Technology member fees were approved as well as the 2013 Library Online member fees. The afternoon discussion topic was strengthening the clusters. A survey was completed by the clusters which will be used by the Governance Review Work Group. A second All-Director’s meeting will take place to review governance and the 2014 budget.
Lee Schauer, has resigned as Director of the LaValle Public Library.

M. Van Pelt will be attending the Wood County Library Board meeting in Pittsville next week.

The cataloging contract with Madison Public Library will be discussed at the AC meeting in August.

G. Poulson noted the board will need to determine what date to hold the monthly board meeting in November since it falls on Thanksgiving.

Administrative Council (AC) Report:

The minutes may be viewed here: http://www.scls.info/committees/ac/index.html.

Other Business: None

Information sharing: None

Meeting adjourned at 12:44 p.m.
Heidi Moe, Recorder