November 29, 2012 12:15 p.m.
Fitchburg Public Library


Present:  J. Carter, C. Chapman, F. Cherney, P. Cox, L. Davis-Brown, J. Harrington, T. Iaccarino, M. Larson, S. Martin,

 K. Michaelis, M. Nelson, G. Poulson, J. Pugh

Also Present:     K. Goeden, S. Lee, M. Van Pelt


Excused:  J. Ashford, S. Carter, N. Brien, H. O’Donnell, P. Westby,


Call to Order: G. Poulson, President, called the meeting to order at 12:15 p.m. 


a.                   Introduction of guests/visitors:  Joe Carter, newly appointed Dane County Trustee and Mary Larson, newly appointed Green County Trustee were introduced.

b.                  Changes/additions to the agenda: None

c.                   Requests to address the board:  None

Minutes: J. Harrington moved approval of the October 25, 2012 minutes, P. Cox seconded.   Motion carried.

Bills for Payment/Financial Statements:
M. Nelson reviewed the bills for payment in the amount of $460,938.92 and moved approval.  J. Pugh seconded.  Motion carried. 

President's Report:  The trustees introduced themselves to the newly appointed trustees, Joe Carter and Mary Larson.  G. Poulson noted Carol Chapman will be resigning from the board at the end of the year due to a conflict of interest with her job.  She will continue to be a friend of the Madison Public Library and WLA. 
SCLS received a request from Columbia County for approval of the reappointment of Sue Martin to the SCLS Board of Trustees.  It will be placed on the December agenda for action by the board.
 G. Poulson indicated some board members have voiced their opinion that he may be rushing through the board meetings.  It is not his goal to do so and he asked that if anyone feels that he is moving too quickly, to simply ask him to slow down.

Presentation by Laura Page:  L. Page provided a document to the board summarizing her observations and recommendations for the System based on interviews regarding the Koha installation, which ultimately revealed greater flaws in the SCLS structure and mode of operation.  The board asked many questions and there was an in-depth discussion regarding her report.


Presentation by Vicki Teal Lovely:  V. Teal Lovely provided a Koha 2012 status report, which included a chart indicating the number of tickets tracked by ILS staff back to April of 2011 and the steady of decline in those tickets to date.  In addition a 2012 development plan was provided.  V. Teal Lovely also reviewed the responsibilities and work of the individual ILS team members.


Approval of Madison Contracts: 
J. Pugh moved approval of the Supplementary Services Agreement 2013, Statutory Resource Service Agreement 2013 and the 2013 Cataloging Agreement with Madison Public Library.  L. Davis Brown seconded.  Motion carried.

Committee Reports:  None


SCLS Foundation Report:  M. Van Pelt noted the paperwork has been signed to transfer the foundation funds from M&I Bank to First Business Bank.  First Business Bank will also be donating $1,000 to the SCLS Foundation!

Circulation and ILL Statistics:
 No report.


System Director's Report:  M. Van Pelt noted the All-Directors 2 meeting was held with Laura Page as facilitator.  The Administrative Council discussed the Governance Structure Work Group’s recommendations and the proposed county based cluster model.  After much discussion, the AC decided that questions raised at the meeting would be summarized and emailed to all directors to review and discuss at their cluster meetings.  The cluster representatives will then present the views of their clusters regarding the governance structure recommendations at the AC meeting in December.

The assessment of the Technology and ILS reorganization is in progress and implementation will take place in December and January.  Currently, there is an ILS help desk and a Technology help desk.  These will be combined into one for the convenience of the member libraries.  SCLS will also be hiring an entry level computer technician.


SCLS is looking into obtaining a flexible spending account plan for staff.  This will allow employees to set aside funds pre-tax to cover expenses such as health insurance premiums, prescriptions, child care, etc.  The cost to administer this program will be offset by the amount of payroll tax SCLS saves through the program. 

SCLS has received 75% of its 2013 state aid funds.


Administrative Council (AC) Report:  

The minutes may be viewed here: http://www.scls.info/committees/ac/index.html.

Other Business:
Anyone interested in attending National Library Legislative Day in Washington, D.C. should submit the application included in the board packet to Mark Ibach at SCLS.  If you have any questions, you may contact G. Poulson and/or F. Cherney.
P. Cox inquired about a mode of information exchange regarding what books folks are reading.
K. Michaelis noted many library members may not know the trustees on the SCLS board and inquired about where certain information about the board members could be viewed – such as what county they represent, their library experience/background, work experience, etc.  This topic will be discussed further at the December meeting.
An email will be sent to the board inquiring whether they will be able to attend the December 27th Board meeting.

Information sharing: 


Meeting adjourned at 2:33 p.m. 
Heidi Moe, Recorder