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Draft copy subject to approval at the January 24, 2013 Board of Trustees Meeting "

SCLS Board of Trustees
Minutes
December 27, 2012 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, J. Carter, C. Chapman, F. Cherney, P. Cox, L. Davis-Brown, K. Michaelis, H. O’Donnell, G. Poulson, J. Pugh
Also Present:  M. Van Pelt, K. Goeden
Absent:
Excused:  N. Brien, S. Carter, J. Harrington, T. Iaccarino, M. Larson, S. Martin, M. Nelson, P. Westby,

Call to Order: G. Poulson, President, called the meeting to order at 12:17 p.m. 

  1. Introduction of guests/visitors: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes: C. Chapman moved approval of the November 29, 2012 minutes, J. Pugh seconded.   Motion carried.

Bills for Payment/Financial Statements:
G. Poulson reviewed the bills for payment in the amount of $64,988.24 and moved approval.  J. Ashford seconded.  Motion carried. 

President's Report:  This is the last meeting Gary will chair as President of the board.  The past year proved to be an interesting one for several reasons but it was a great experience and SCLS has great employees who rose to the occasion.  He thanked the board for the opportunity.  C. Chapman is resigning from the board.  The Cambridge Community Library received approval to build a new library.  J. Carter has volunteered to serve on the SCLS Foundation Board.

Committee Reports
Nominations Committee:  J. Pugh, Chair, noted the slate of candidates for 2013 will be J. Harrington - President; P. Cox - Vice President; S. Martin - Secretary; and J. Ashford - Treasurer.  The Board will vote in January.

SCLS Foundation Report:  M. Van Pelt noted the Foundation board will hold its annual meeting in January.  SCLS received confirmation that the foundation assets have been transferred from M&I Bank to First Business Bank. 

Circulation and ILL Statistics:
 No report.

System Director's Report:  M. Van Pelt noted the December AC meeting was cancelled due to bad weather.  The proposed governance structure will be discussed at the January meeting. 
The Public Relations committee created a video for SCLS Delivery explaining the delivery process for getting library materials to patrons.  Check it out here:  http://www.youtube.com/user/SCLSUTube
The Koha survey results were received.  100% of LINKcat libraries participated and the final vote indicated 28 members want to stay with Koha and 14 members do not.  The weighted vote was 655 in favor of Koha with 346 opposed.

Administrative Council (AC) Report:  
The minutes may be viewed here: http://www.scls.info/committees/ac/index.html.

Other Business:
a. Board approval of Sue Martin’s reappointment as a Columbia County representative to the SCLS Board:  J. Ashford moved approval for G. Poulson to sign the paperwork approving the reappointment.  Motion seconded and carried.

b. All Directors November meeting report:  K. Michaelis attended the All-Directors meeting and felt it was important to have a board member present.  She noted the meeting was well run and the member library directors were committed to a full day of discussion.  The meeting ended without a resolution but it was a good opportunity for directors to express their views.  Communication issues remain as well as an “us” versus “them” attitude between LINKcat and Non-LINKcat libraries. 
The board asked many questions and discussion included how to improve the SCLS Board image and its role in governing.

c. Introducing SCLS Board of Trustees to member libraries:  It was suggested that the board members attend county meetings to become better informed of what is happening throughout the system and to introduce themselves to those present.  Another suggestion was to visit the member libraries to introduce themselves as well as create a “bio” of their personal experience, etc. which could be posted on our website and shared with the board.

Information sharing:
 
The North Freedom Library posted a “wish list” of items needed on Amazon.  A donor has filled many of the wish list requests!

Meeting adjourned at 1:17 p.m. 
Heidi Moe, Recorder