March 22, 2012 12:15 p.m.
SCLS Headquarters


Present:  C. Chapman, F. Cherney, P. Cox, L. Davis-Brown, J. Harrington, T. Iaccarino, B. Keen, S. Martin, M. Nelson, T. Patton, G. Poulson, J. Pugh, N. Stevenson, J. Wexler

Also Present: 
K. Goeden, M. Van Pelt

Absent:  J. Ashford, E. Bruskewitz

Excused:  B. Moss, H. O’Donnell, P. Westby


Call to Order: G. Poulson, President, called the meeting to order at 12:15 p.m. 


a.                  Introduction of guests/visitors: None

b.                  Changes/additions to the agenda: None

c.                   Requests to address the board:  None

Minutes: J. Wexler moved approval of the February 23, 2011 minutes.  P. Cox Seconded.  Motion carried.

Bills for Payment/Financial Statements:
 G. Poulson & P. Cox reviewed the bills for payment in the amount of $166,101.24 and moved approval.  M. Nelson seconded.  Motion carried.

President's Report:  There are several vacancies on the board.  Please let Gary know if there is someone you know that would like to serve.  Gary thanked Sue Martin for her time and dedication while serving on the board.  Sue noted she had declined reappointment, but may be reappointed due to unforeseen circumstances in Columbia County.


Approval of 2011 Annual Report:  S. Martin moved approval of the 2011 Annual report.  J. Harrington seconded.  Motion carried.  The question was raised whether there was a complaint process member libraries may use regarding the system.  On the annual reports that member libraries submit to DPI, they must indicate if the system “did or did not provide effective leadership and adequately meet the needs of the library.” The decision “should be made in the context of the public library system’s statutory responsibilities and the funding which it has available to meet those responsibilities.” This year SCLS received five “did not provide” answers to the question.  If 30% of SCLS members comprising 30% of the population indicate the system has not met their statutory responsibilities, then DPI works with the members and system on a plan to resolve the issues.  The question was raised if the letters from Verona and Cross Plains had been answered.  Replies will be sent now that the entire board has had time to review the letters.


Committee Reports: None

Presentation:  Lisa Strand, Wisconsin Library Association (WLA) Executive Director         L. Strand distributed a handout stating WLA’s mission, background information, key programs and services.  She noted the Wisconsin Library Trustees and Friends website is a good place to find updates to the trustee manual and asked that members pay special attention to WLA emails with subject lines of “legislative alert” and “take action.”

SCLS Foundation Report:  M. Van Pelt noted the Foundation board will meet April 26th. 

Circulation and ILL Statistics:  No report.


System Director's Report:  M. Van Pelt noted a local facilitator will be hired to speak to our member libraries regarding their concerns with Koha and their relationship with the system.

The ILS users group met March 6th and created a prioritized list of projects for future development in Koha.  There will be another upgrade to Koha the end of May and again in the fall.

WPLC, SRLAAW, and COLAND have been discussing the possibility of a statewide ILS, statewide library card and system consolidation.  Libraries and systems would like the ability to find the best solution instead of having something imposed upon them.

COLAND is spearheading a project to provide books to local prisons.  They are asking local churches to purchase specific books and the SCLS delivery system has volunteered to assist with the delivery of the books to the Department of Corrections.


An updated schedule of the Board Education Topics was handed out at the meeting to replace the copy attached with the agenda.


Administrative Council (AC) Report:  

Action items at the meeting were the creation of a Marketing Work Group and a Governance Review Work Group.

The minutes may be viewed here: http://www.scls.info/committees/ac/index.html.

Other Business:


Information sharing: 
J. Harrington asked if there was someone in the system who helps libraries manage their volunteers.  M. Van Pelt noted the Public Library Consultant would be able to help as well as Carol Froistad at MPL.

S. Martin noted Shannon Schultz, director at Portage, is offering Kindle classes as well as teaching seniors how to use a computer.


Meeting adjourned at 1:10 p.m. 

Heidi Moe, Recorder