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Approved at the September 26, 2013 Board of Trustees Meeting

SCLS Board of Trustees
Minutes
August 22, 2013 12:15 p.m.
SCLS Headquarters

Present:  J. Carter, F. Cherney, P. Cox, L. Davis-Brown, M. Furgal, J. Harrington, T. Iaccarino, S. Martin, K. Michaelis, M. Nelson, G. Poulson, J. Pugh,
Also Present:  K. Goeden, M. Van Pelt
Absent:  B. Fetty, H. O’Donnell
Excused:   J. Ashford, N. Brien, S. Carter, J. Krems, P. Westby

Call to Order: J. Harrington, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors:  None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  G. Poulson moved approval of the July 25, 2013 minutes.   Motion seconded and carried.

Bills for Payment/Financial Statements:
T. Iaccarino reviewed the bills for payment in the amount of $158,905.00 and moved approval.  M. Nelson seconded.  Motion carried. 

Board Member Biographies: 
M. Nelson will present her biography at the September meeting. 

Presentation:  System Consolidation and SRLAAW Standards:  M. Van Pelt provided a handout to the board outlining the specific adopted recommendations of the SRLAAW Report “Creating More Effective Public Library Systems”.  You may view the document here:

Committee Reports: 
a.  Personnel Committee:  S. Martin noted the committee met 8/13/13 to review the System Director position description and made a few minor revisions to the position description reflecting the change in the governance structure and the elimination of the Associate Director position.  The committee also conducted a mid-year checkpoint performance discussion with the System Director.

b.  Budget &Finance/Personnel:  L. Davis Brown noted the committee met 8/13/13 and reviewed the 2014 annual budget, budget notes, organizational chart and salary grid.  They recommend its adoption.

Action Items: 
Approval of 2014 Annual Budget:  On behalf of the Budget & Finance/Personnel Committees, L. Davis-Brown moved to recommend approval of the 2014 annual budget.  Motion seconded and carried.

SCLS Foundation Report:  M. Van Pelt noted the foundation website has been updated.  To see the changes, go here:  http://www.sclsfoundation.org/

Circulation and ILL Statistics:  No report.

System Director's Report:  M. Van Pelt noted several libraries in the system are remodeling.  They include Pardeeville, Madison Public Library, Portage, and Poynette.  

Administrative Council (AC) Report:  The August 15, 2013 Minutes may be viewed here: 
http://www.scls.info/committees/ac/index.html.

Other Business:  
SCLS Strategic Plan:  J. Pugh, J. Harrington and M. Van Pelt have begun working on the strategic plan.  The goal is to have it complete by next spring.  D. Anton Wright will be assisting with the plan and other board members are encouraged to contribute as well.  M. Van Pelt will send an email to the board to determine who may be interested in working on the strategic plan.

Information sharing: 
J. Carter noted NPR (National Public Radio) discussed several articles regarding libraries recently.

Meeting adjourned at 1:12 p.m. 
Heidi Moe, Recorder