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Approved at the January 23, 2014 Board of Trustees Meeting

SCLS Board of Trustees
December 19, 2013 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, P. Behling, N. Brien, S. Carter, F. Cherney, P. Cox, L. Davis-Brown, M. Furgal, J. Harrington, D. Heimstead, T. Iaccarino, J. Krems, S. Martin, K. Michaelis, M. Nelson, H. O’Donnell, G. Poulson, J. Pugh
Also Present:  K. Goeden, M. Van Pelt, C. Baumann
Excused: N. Brien, J. Carter, P. Westby

Call to Order: J. Harrington, President, called the meeting to order at 12:15 p.m. 

  1. Introduction of guests/visitors:  Bev Cherney, wife of Francis Cherney was introduced as well as the newly elected Dane County Representative, Pat Behling
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes:  J. Ashford moved approval of the November 22, 2013 minutes.  G. Poulson seconded.  Motion carried.

Bills for Payment/Financial Statements:
K. Michaelis reviewed the bills for payment in the amount of $134,254.71 and moved approval.  J. Krems seconded.  Motion carried. 

Board Member Biographies: 
J. Krems provided his biography.  There will be no biographies in January.

Presentation:  Common Core State Standards – Shawn BrommerYou may view the presentation via this link:


Copy of Dec. 19th CC board presentation

Committee Reports: 

Personnel:  S. Martin noted the Personnel Committee met to approve the System Director’s performance evaluation and salary recommendation.  The committee feels that M. Van Pelt has done an excellent job of meeting her goals and that 2013 is ending on a very positive note for all of SCLS.  On behalf of the Personnel Committee, Sue Martin moved to accept the performance evaluation and salary increase effective 1/2014.  L. Davis Brown seconded.  Motion carried. 
K. Michaelis also noted that the supporting materials included with the board packet each month are thorough, useful, and appreciated.

Nominations Committee:  G. Poulson, Chair, noted the slate of candidates for 2014 will be J. Harrington - President; P. Cox - Vice President; K. Michaelis - Secretary; and J. Ashford - Treasurer.  The Board will vote in January.

Advocacy:  M. Nelson encouraged the board to register for WI Library Legislative Day on 2/11/14.  Talking points are available from the SCLS website and/or Mark Ibach. 

Action Items:  None

SCLS Foundation Report:  M. Van Pelt noted Cindy Fesemeyer, Director of Columbus Public Library, will replace Trish Frankland, Director of the Lodi Library, on the Foundation board.  SCLS Foundation received several donations from a memorial for Marian Stickney Edsall, who recently passed away.  She was a SCLS Board member and instrumental in starting the South Central Library System.
The annual foundation meeting will take place in January following the SCLS Board meeting.

Circulation and ILL Statistics:  No report.

System Director's Report:  M. Van Pelt noted several libraries who decided to participate in the Overdrive Advantage program, have contributed funding to meet and exceed the goal of $20,000.
The Koha Evaluation is complete and the member libraries have voted to continue with Koha for another year. 
Laura Schmiedicke, a practicum student from SLIS, has put in 160 hours at SCLS updating bibliographic records.  SCLS is very appreciative of Laura’s work!  Laura also works at the Madison Public Library.

Administrative Council (AC) Report:   The December 19, 2013 AC Minutes may be viewed here:

Other Business:  

b. Strategic Plan:  The board was provided with a SWOT analysis, which was created by members of the board as well as the SCLS staff.  This document outlines strengths, weaknesses, opportunities, and threats for SCLS and will be used as a guideline in creating the strategic plan.  The board provided their input and M. Van Pelt will revise the SWOT analysis with the additional information.  

Information sharing: 
The annual potluck lunch will be held at the January meeting at 11:30 a.m.
M. Van Pelt noted all of the vacancies on the SCLS board have been filled!!
Hugh O’Donnell was presented with a SCLS chair and thanked for his years of service on the SCLS Board.
The 2014 bill examiner schedule will be emailed to the board prior to the January meeting.
It was suggested that Plumber Lovelace, Director of WLA, speak to the board in 2014.

The next board meeting will be held on Thursday, January 23 at SCLS Headquarters.

Meeting adjourned at 1:55 p.m. 
Heidi Moe, Recorder