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SCLS Board of Trustees


Approved at April 25, 2013 meeting

SCLS Board of Trustees
March 28, 2013 12:15 p.m.
SCLS Headquarters

Present: J. Ashford, N. Brien, J. Carter, S. Carter, F. Cherney, P. Cox, L. Davis-Brown, B. Fetty, J. Harrington, T. Iaccarino,
J. Krems, S. Martin, K. Michaelis, M. Nelson, H. O’Donnell, J. Pugh
Also Present:  M. Van Pelt
Excused: P. Westby, G. Poulson

Call to Order: J. Harrington, President, called the meeting to order at 12:20 p.m. 

  1. Introduction of guests/visitors: None
  2. Changes/additions to the agenda: None
  3. Requests to address the board:  None

Minutes: J. Ashford moved approval of the February 28, 2013 minutes, motion seconded.   Motion carried.

Bills for Payment/Financial Statements:
N. Brien and M. Nelson reviewed the bills for payment in the amount of $154,230.58.  N. Brien moved approval.  M. Nelson seconded.  Motion carried.  M. Van Pelt inquired whether the board would like to receive a verbal report of the financial review in addition to the written report.  The board determined they would prefer to receive the report prior to the meeting and if they had any questions they would ask them at the board meeting.

Board Member Biographies:  P. Cox presented his biography.  You may read it here.  G. Poulson will present his biography at the April meeting.

Presentation:  M. Van Pelt, System Director discussed SCLS Governance.  You may find her documentation here.

Action Items: 
Committee Reports
Personnel Committee & Budget/Finance Committee:
S. Martin noted the Personnel Committee met to approve the System Director’s performance evaluation and salary recommendation to the Budget/Finance Committee.  L. Davis Brown noted the Budget/Finance Committee met following the Personnel Committee to approve the salary recommendation and present that recommendation to the SCLS Board of Trustees.   

P. Cox, Vice Chair, took over the board meeting due to the leave taking of J. Harrington.

Upon the motion of N. Brien and the second of M. Nelson to go into closed session pursuant to Wisconsin Statute section 19.85(c)(1) to consider the employment, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility,  the roll call vote was unanimous.  The board went into closed session at 1:02
The board reconvened at 1:11.
N. Brien moved approval to accept the performance evaluation recommendation of the Personnel Committee.  M. Nelson seconded.  Motion carried.
K. Michaelis moved approval of the salary recommendation made by the Budget/Finance Committee.  J. Ashford seconded.  Motion carried.  M. Van Pelt’s compensation will increase from $102,000 to $107,164, retroactive to January 1, 2013.

SCLS Foundation Report:  The Foundation Board will meet April 25th.

Circulation and ILL Statistics:  It was requested that the monthly year to date total be included on the Circulation and ILL statistic report.  The March report will include that total.  The ebook statistics are not included in the Circulation and ILL stat report.  They may be found here:

System Director's Report:  M. Van Pelt noted four member libraries indicated SCLS “did not provide” on their annual report statement concerning public library system effectiveness.  M. Van Pelt will be addressing each of these member libraries’ concerns in letters to their board of trustees.  She will also be sending letters to the member libraries who provided comments and feedback and indicated SCLS “did provide” on their annual report.
Bronna Lehmann has been hired as director of the Belleville Public Library to replace Jean Christensen, who retired.
Kelly Sternberg has been hired as the director of the Angie W. Cox Public Library in Pardeeville.
The 2012 audit has been completed and SCLS used $39,000 instead of the projected $281,064 from its general contingency to balance the budget.  The SCLS staff worked hard to find efficiencies in their budgets.  K. Goeden and M. Van Pelt also saved the system $1,000 by writing the audit management letter, instead of having it prepared by Wegner & Associates.  David Odahl will be presenting the audit at the May board meeting.  The WiLS system membership that allowed all SCLS members to be included under the SCLS membership has been eliminated. 

Administrative Council (AC) Report:  The All-Directors meeting was held at the DeForest Community Library to discuss service priorities to assist in the budget preparation.
The minutes may be viewed here:

Other Business: None

Information sharing:
  J. Pugh noted the Monona Public library received a grant to purchase a gay themed collection for young adults and youth.
M. Nelson noted National Library Week is April 14 through April 20th.

Meeting adjourned at 1:33 p.m. 
Heidi Moe, Recorder